Attachment A 1772133 Scope of Work.pdf

BUILDING 820 – UPGRADE EXISTING JOHNSON CONTROLS INC. eProjects WO#: 1772133

NAS OCEANA, VIRGINIA BEACH, VIRGINIA

SCOPE OF WORK 22 May 2025 Page 1 of 10

***UNCLASSIFIED***

BUILDING 820

UPGRADE EXISTING JOHNSON CONTROLS INC.

REVISION #1

At the

Naval Air Station Oceana, Virginia Beach, Virginia

PREPARED BY:

NAVFAC MID-ATLANTIC, PWD OCEANA, FEAD PM&E PRA211/214,

NAS Oceana, 953 Hornet Drive, Building 820, Suite 210

Virginia Beach, Virginia 23460-2197

PREPARER(S):

FEAD Architect/Engineer: Robert D. Lamb

Submitted By: Christopher B. Morris, P.E. Date: 22 May 2025

APPROVED BY:

Facilities Management Division Director: Felix A. Pessig, Acting PRA211/PRA214 Design Department Branch Head:

Date:

22 May 2025

SCOPE OF WORK 20 May 2025 Page 2 of 10

1. POINTS OF CONTACT:

FEAD Contracting Officer: Tanya Corcoran, (757) 433-2668 FEAD Contract Specialist in charge: TBD FEAD Architect/Engineer: Robert D. Lamb, (757) 433-2840 office Facility Maintenance Specialist (FMS): Logan Miller, (757) 433-2292 Activity POC (if applicable): Charlie S. Johnson, (757) 433-3622

2. GENERAL:

The Contractor must provide supervision, labor, material and equipment required to perform all work for the following project: Upgrade the existing building level DDC systems controllers at multiple buildings at NAS Oceana.

2.1 All work must be done in a manner to provide a complete, usable and finished end product. See paragraph “7. WORK REQUIREMENTS” for an expanded and detailed scope of work.

2.2 The Contractor must comply with the requirements of the most current Contract as prescribed by the Contracting Officer for use on this contract.

2.3 A Pre-Proposal site meeting must be held at the project site to review and discuss the scope of work and assess existing field conditions, prior to Award of this Task Order. The Contractor and his key personnel involved with the project must attend with the Government. Coordinate/schedule the date and time with the Contracting Officer’s approval.

2.4 All work must be performed in accordance with, but not limited to, standard industry practices, applicable local, state and federal codes, laws and regulations, and the Unified Facilities Criteria (UFC’s).

2.5 FOR PROJECTS INVOLVING LESS THAN 10,000 SQUARE FEET OF LAND DISTURBANCE, OR

WHEN NO LAND DISTURBANCE PROPOSED BUT POTENTIAL FOR STORMWATER

POLLUTION STILL PRESENT (I.E. Painting, Service Connections, Minor building renovations, hazardous material abatement etc.): The contractor must utilize best management practices to ensure materials (Paints, Solvents, Petroleum Products, Trash, Sediment...Etc.) associated with this activity do NOT become a pollutant in storm water runoff. The Contractor must keep a spill kit on hand in case of any equipment failure, hydraulic line break, etc. if heavy equipment will be used for this project. No discharges to the sanitary sewer system, storm system or surface waters are permitted without prior coordination with, and approval from the Water Program Manager! Concrete mixing and/or pouring must be done in a way to prevent entry to storm water conveyances or surface waters. Notify NAVFAC EV-Environmental immediately of any spills (anything other than storm water) to the storm system as well as any spills to any sewer system since notifications will need to be made to the regulatory authorities within 24 hours of discovery.

2.6 Supervision: Have a Supervisor fluent in English on the job site during working hours at all times.

The Supervisor must be a United States Citizen or a Documented Legal Resident of the United States of America.

SCOPE OF WORK 20 May 2025 Page 3 of 10

2.7 All removed equipment/hardware shall be turned over in undamaged condition to the Government POC, Mr. Charles S. Johnson 757-650-7291.

2.8 Equipment Inventory Form: The Contractor must submit an Equipment Inventory Form for existing equipment to be demolished/removed, or for new equipment to be provided under this contract.

The Equipment Inventory Form must be completely filled-out and provided for each piece of equipment as stated in “PART 8 – ATTACHMENTS, EQUIPMENT LISTING”. Further clarification on the equipment types must also be discussed at the PAK or Pre-Construction Meetings, or as directed by the Contracting Officer.

Submit all Equipment Inventory Forms to the Contracting Officer, prior to demolition of the existing equipment and prior to installation of the new equipment. (See PART 8 – ATTACHMENTS for the Equipment Inventory Form to utilize).

3. SPECIAL SCHEDULING REQUIREMENTS/WORK PROCEDURES:

3.1 The project Contract Completion Date (CCD) must be 180 calendar days from Award of this Task Order.

3.2 Existing and adjacent spaces to remain in operation during construction must be protected from damage, dust, and debris at all times. Damage to any existing spaces, finishes, items, furniture and equipment, as a result of the Contractor’s operations, must be replaced in-kind by the Contractor at no expense to the Government.

3.3 UTILITIES LOCATION AND VERIFICATION (Interior): Utilities located within concrete slabs or pier structures, bridges, and the like, are extremely difficult to identify due to the reinforcing steel used in the construction of these structures. Whenever contract work involves concrete chipping, saw cutting, or core drilling, the existing utility location must be coordinated with station utility departments in addition to a private locating service. Outages to isolate utility systems must be used in circumstances where utilities are unable to be positively identified. The use of historical reference drawings does not alleviate the contractor from meeting this requirement. The contractor must perform positive identification and locating of existing utilities prior to any concrete chipping, saw cutting or core drilling of any kind.

3.4 In the event that hazardous waste is generated, the hazardous waste program manager must be contacted for the appropriate guidance. In addition, any movement of soil/fill material outside of project boundaries, meaning both soil brought onsite and soil from the site relocated to other areas, must be coordinated with the hazardous waste program manager to ensure environmental compliance. POC: Kristen McCahill (757) 433-8989.

3.5 Pre-Outage Coordination Meeting:

Apply for utility outages at least 15 days in advance to the Contracting Officer. As a minimum, the request must include the location of outage, utilities being affected, duration of outage and any necessary sketches. Any/all utility outage requests must be approved by the Contracting Officer prior to starting the work. Once approved, and prior to beginning work on the utility system requiring shut down, attend a pre-outage coordination meeting with the Contracting Officer to review scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exist.

3.6 Control of Hazardous Energy (Lock-out/Tag-out):

Provide and operate a Hazardous Energy Control Program (HECP) in accordance with EM 385-1-1 Section 12, 29 CFR 1910.333, 29 CFR 1915.89, and paragraph HAZARDOUS ENERGY CONTROL

PROGRAM (HECP).

SCOPE OF WORK 20 May 2025 Page 4 of 10

3.7 Continuity of Fire Protection:

The Contractor must coordinate all work related to the Fire Protection System with the Contracting Officer, Base Fire Department and local installation Alarm Center. During disconnection and demolition work as stated in Paragraph section 7. WORK REQUIREMENTS, there must be no loss of alarm transmitting or receiving capability. If temporary interruption of individual alarm connections will have to occur in order to perform the work, it must be minimized and must be approved by the Contracting Officer and Base Fire Department prior to work being performed. Interruption of alarm or communications functions at the fire alarm watch office is prohibited.

3.7.1 The Contractor must be responsible to engage and coordinate ALL required Fire Protection related outages with the “existing NASO fire protection maintenance contractor”. The successful bid must include all associated costs and fees incurred by the “existing NASO fire protection maintenance contractor” to perform all required Fire Protection related outages for the project.

3.8 In general terms, demolition work and the use of word “demolish”, must include the removal and effective management and disposal of existing construction and or structures. Contractor must take care to prevent damage to existing utilities and construction that are not scheduled for demolition. If damage occurs, the Contractor must make repairs, or replacement with new, to the satisfaction of the Contracting Officer and at no cost to the Government. Selling of demolished or salvaged materials and equipment on government properties is prohibited.

3.9 Work Hours: The Contractor’s normal working hours must be between 0730 to 1630, Monday through Friday, excluding Federal Holidays and other days specifically designated by the Contracting Officer. Advance approval from the Contracting Officer is required for contractor personnel to work outside of normal working hours. Any/all Contractor’s requests to work outside of normal working hours must be given to the Contracting Officer in a form of a written request, occurring no less than 5 calendar days prior to such work, to allow for appropriate approvals and inspections process. The written request must include as a minimum, the specific dates, hours, location, type of work performed, and contract personnel performing the work. Based on the written request, the Contracting Officer, at his discretion, may approve or disapprove the work outside of normal working hours.

3.10 Access to construction work areas must be limited to the Contractor’s personnel, or other approved personnel as designated by the Contracting Officer. Construction work areas must have complete and secure separation from adjacent occupied areas, as approved and directed by the Contracting

Officer and Activity’s Security Officer.

3.11 Passes and Badges: All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees must be required to comply with the Installation Security Requirements regarding personnel, vehicle, equipment, security passes/badges and access to the jobsite. Nothing in the contract must be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station. All Contractor employees/subcontractors must have current and valid government issued Contractor Base Access Passes and Badges, in order to perform work under this contract.

Coordinate with the Contracting Officer for other specific security and access requirements.

SCOPE OF WORK 20 May 2025 Page 5 of 10

a) Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. It must be the Contractor’s responsibility, through the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

b) Passes and Badges: Contractor employees and representatives performing work under this contract are required to be either United States Citizens or Documented Legal Residents, status of which, MUST be verified/confirmed by the Prime Contractor. All Contractor employees must obtain the required employee and vehicle passes/badges. Each employee must wear the government issued badge, AT ALL TIMES, over the front of the outer clothing for awareness and visibility.

Failure to obtain government issued security and base access passes/badges must result in the revocation of the Prime Contractor’s Base Access Contractor Passes/Badges, at the sole discretion of the Contracting Officer and/or the Installation Security Officer. The Prime Contractor is totally responsible to instruct/verify/confirm that all employees and subcontractors obtain valid/approved government issued passes and badges. Any work stoppage or work delays caused by the Contractor/Subcontractor’s failure to comply with obtaining appropriate passes/badges or other Security compliance must not be a cause for contract performance time extension. The Contractor must be responsible for immediately turning in all terminated employee’s badges to the Pass and ID issuing officeSpecial security requirements apply to this contract. All Contractor personnel associated with this contract must obtain personnel security clearances/badges from the Activity’s Security Officer in order to perform work in Building 137, 140, 240, 345 & 720. Strict adherence to the rules and regulations, as set forth by the Activity’s Security Officer, must be complied with at all times.

Responsibility for Escorts: The Contractor must be responsible for coordinating escorts with the Building Activity/Tenant at all times. The Contracting Officer and other NAVFAC personnel “must not” be responsible for the coordination of escorts for Contractor personnel.

3.12 The Contractor must provide detour signage for redirection of occupants during the entirety of construction.

3.13 To minimize downtime, construction activities may not start until the Contractor provides confirmation of receipt of all new products and materials necessary to complete the work, prior to start of construction.

3.14 See the attached Navy Region Mid-Atlantic Environmental Checklist in Part 8-Attachments. Comply with any applicable Comments/Requirements in the “ADDITIONAL REQUIREMENTS OR EV

PROGRAM MANAGER COMMENTS”

4. SAFETY:

4.1 The contractor must comply with the most current edition version of EM-385-1-1 and OSHA CFR 1926. Where differences occur between the two references the more stringent criteria of the two must apply.

4.2 The Contractor must submit the Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) plan for approval by the Contracting Officer. Submit within 3 days from issuance of this Task Order, and obtain approval prior to start of any construction activities.

SCOPE OF WORK 20 May 2025 Page 6 of 10

4.3 The Contractor must coordinate personnel egress and life safety of existing occupants with the Contracting Officer.

5. HAZARDOUS MATERIALS DISCLOSURE STATEMENT(S):

5.1 Asbestos and Lead test reports are not available for Buildings 122, 137,140, 240,345, 513-1, 513- 2, 513-3, 513-4, 531-1, 540-1, 540-2, 545-1, 545-2, 581and 720 prior to issuance of this Task Order.

it is not anticipated that any hazardous materials are present within the area of work. However, if hazardous materials are encountered during performance of the work, the Contractor must avoid disturbing any hazardous materials to the fullest extent possible while being able to accomplish the work. If hazardous materials are encountered and disturbed, the Contractor must adhere to the requirements as stated in the subsequent paragraphs below.

5.2 For repair, remodeling, or minor construction and demolition, the Contractor may be required to work in areas that have, but not limited to, flooring, walls, ceilings, insulation, roofing materials and paints etc. etc., that may have asbestos or lead paints, or PCB and/or other hazardous materials requiring abatement and/or management according to applicable National and Local Environmental Protection laws and regulations. For work in soil excavation and other exterior construction etc., the Contractor may be required to work with contaminated material involving abatement or management of these contaminated materials. However, if during the performance of the work the Contractor encounters hazardous substances not known prior to issuance of this Task Order; the Contractor must immediately stop work and inform the Contracting Officer for direction. In no instance must the Contractor perform the work involving the hazardous material without notifying and receiving approval from the Contracting Officer for direction.

5.2.1 Asbestos Containing Materials (For projects that require disturbance or removal): Asbestos containing materials must be removed, transported and managed in accordance with the following regulations: 29 CFR 1926.1101, and 40 CFR 61-Subpart M.

Category I & II Nonfriable Asbestos: Disturbance, demolition/removal of Category I & II nonfriable asbestos containing materials (approved to be left in place during the work) must be performed in accordance with 40 CFR 61-Subpart M.

5.2.2 Paint Containing Lead, Cadmium and Chromium (For projects that require disturbance or removal): Work which requires the disturbance or removal of paint that has been determined to contain all or any of the following: lead, cadmium and chromium, must be performed in accordance with 29 CFR 1926.62, 29 CFR 1926.1126 and 29 CFR 1926.1127

5.2.3 Other Hazardous Materials (For projects that require disturbance or removal): Work which requires the disturbance or removal of any of the following: mercury and LLR Components, and PCB’s, must be performed in accordance with 29 CFR 1910.1000, 10 CFR 20, 40 CFR 273, and

40 CFR 761.

5.3 Hazardous Materials Reports: In the event that work involves hazardous materials, provide the following reports:

5.3.1 Daily Reports: Notify the Contracting Officer of work involving hazardous materials abatement and removal, including quantities involved, on daily reports.

Hazardous Material Inventory Report: The Contractor must provide a list of all hazardous materials used on the site

SCOPE OF WORK 20 May 2025 Page 7 of 10

6. SUBMITTALS:

6.1 The Contractor must submit the following for government approval, prior to the start of any construction activities:

6.1.1 Manufacturer’s Product Data: Submit manufacturer’s written detailed product data cut sheets, with instructions for installation, adjustment, cleaning and maintenance instructions.

6.1.2 Manufacturer Warranties: For all hardware and software.

7. WORK REQUIREMENTS:

7.1 BACKGROUND

The existing Johnson Controls Inc. (JCI) controllers serving multiple buildings which monitor and control field-level building automation HVAC devices are out of date, cannot meet the current cybersecurity requirements and cannot operate correctly or be able to be upgraded for control by the new server. Therefore, replacement of the existing controllers is required. The buildings involved in this project are as follows:

Bldg. 122, 137,140, 240,345, 513-1, 513-2, 513-3, 513-4, 531-1, 540-1, 540-2, 545-1, 545-2, 581and 720.

7.2 Provide materials and technical labor for installation, configuration and programming of new controllers based on the following:

Provide new controller only. Installation not required at Bldg 122.

* Remove in undamaged condition and turn over as salvage to Oceana DDC Tech, Mr. Charles Johnson in Bldg. 820, room 108, telephone 757-650-7291

540-1 540-2

Building No. * Existing Unit Model New Unit Model

MS-NAE5511-2513-1

513-2 513-3 513-4

MS-NCE25

MS-NAE5510-3

MS-NAE5511-2

MS-NAE5511-2

MS-NAE5510-3

MS-NAE2517-0545-1

545-2

NAVAL AIR STATION OCEANA (NAE/NCE) CONTROLLER UPGRADE

M4-SNC25150-0

M4-SNE10502-0

M4-SNE11002-0

M4-SNE22002-0

M4-SNE10502-0

M4-SNE22002-0

M4-SNC10502-0

M4-SNE10502-0MS-NAE3511-2

MS-NAE2511-0

MS-NAE3515-2

M4-SNC25150-0

Provide new controller only. Installation not required at Bldg 540-2.

531-1 MS-NAE4511-2 M4-SNE11002-0

Notes

M4-SNE22002-0

M4-SNE22002-0

M4-SNE22002-0

M4-SNE22002-0

M4-SNE22002-0

M4-SNE22002-0MS-NAE5511-2

MS-NAE4510-2

MS-NAE5510-2

MS-NAE3515-2

MS-NAE551S-2

SCOPE OF WORK 20 May 2025 Page 8 of 10

7.3 Conduct a training course for 6 operating staff members designated by the Government in the maintenance and operation of the system, including specified hardware and software. Conduct 8 hours of training at the project site within 7 days after successful completion of operational verification testing.

7.4 All information here-in is for reference only. The Contractor must FIELD VERIFY all existing conditions, prior to fabrication and placing orders for any new items/equipment. The Contractor must take sole ownership/cost responsibilities for re-work or re-ordering any new items/equipment provided that does not fit or function properly within existing conditions.

7.5 The contractor must dispose of all existing demolished/removed materials off base unless otherwise noted and will completely clean up job site after work is performed. Maintain daily site clean-up at the end of every workday during the entirety of the construction period, to prevent any hazard potential.

Disposal must be in accordance with all existing Local, State, Federal and NAVFAC MIDLANT EV rules and regulations.

8. ATTACHMENTS (following the Scope of Work):

8.1 Equipment Inventory Form.

8.2 Environmental Checklist (Provided under seperate cover)

DESCRIPTION:

MANUFACTURER:

MODEL NUMBER:

SERIAL NUMBER:

REFRIGERANT TYPE (IF APPLICABLE):

REFRIGERANT CAPACITY (IF APPLICABLE):

HEATING EQUIPMENT FUEL TYPE (IF APPLICABLE):

HEATING EQUIPMENT INPUT RATING IN BTU/HR (IF APPLICABLE):

ADD TO INVENTORY:

ASSET#

DATE REQUESTED:

REQUESTOR: (PLEASE PRINT)

SIGNATURE:

DATE ADDED TO/REMOVED FROM INVENTORY:

INVENTORY CHANGE BY:

SIGNATURE:

ONCE PROCESSED SIGN AND RETURN TO REQUESTOR.

EQUIPMENT INVENTORY FORM

BUILDING:

LOCATION:

CHECK ONE

REMOVE FROM INVENTORY:

SCOPE OF WORK 20 May 2025 Page 10 of 10

**End of SCOPE OF WORK**