Attachment 9 - Instructions to Offerors.pdf

Attachment 9 SP4500-20-R-0020 Page 1 of 4

1.0 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

DLA DISPOSITION SERVICES ELECTRONIC PROPOSAL GUIDANCE

You must submit your offer/quote via email. Offers or quotes submitted in paper form are unacceptable and will be returned. You must submit your electronic proposal and any supplemental information (such as spreadsheets, backup data, and technical information), using any of the following acceptable electronic formats: files readable using these Microsoft Office® Products: WORD, EXCEL, POWERPOINT, or ACCESS; spreadsheets must be sent in a file format that includes all formulas, macro and format information (scanned document that cannot show the calculations is not acceptable); files in Adobe® PDF (Portable Document Format); files in HTML (Hypertext Markup Language), HTML documents must not contain active links to live Internet sites or pages, all linked information must be contained within your electronic offer and be accessible offline.

Other electronic formats – before preparing your offer/quote in any other electronic format, you must send an e-mail to the Primary Point of Contact listed for this Contract Opportunity to obtain a decision as to the format’s acceptability. This e-mail must be received by the P.O.C. no later than seven calendar days before the closing date.

Failure to e-mail the P.O.C. within this timeframe to seek an alternate format’s acceptability may result in rejection of your submission. All alternate methods must be at no cost to the Government.

Questions must be emailed directly to the Primary Point of Contact listed for this Contract Opportunity.

Maximum size of each e-mail message shall be five megabytes. You may use multiple e-mail messages for each submission; however, you must annotate the subject lines as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, and 3 of 3.” DLA DISPOSITION SERVICES cannot guarantee the security of the offer;

offers are submitted at the Contractor’s risk.

Late rules are outlined in FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

Security Note: If you choose to password-protect your offer, you must provide the password to DLA DISPOSITION SERVICES before the closing date. Contact the Primary Point of Contact listed for this Contract Opportunity to arrange a means of providing it.

See FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

Offerors shall make every effort to ensure that their submission is virus-free, due to information technology security software currently in use which may block transmission of messages/proposals if the email or attachment(s) contain anything that is suspected of containing viruses or malicious content. Offerors are cautioned to contact the Contracting Officer to verify receipt of their proposal well before the time due for bids, in order to allow time for alternate means of transmission, if needed. Offerors remain responsible for ensuring proposals are received by the Contracting Officer before the specified time, and extensions will not be granted in the event a particular offeror’s proposal is found to have been blocked. Submissions (or portions thereof) submitted which DO reflect the presence of a virus, or which are otherwise rendered unreadable by damage in either physical or electronic transit, shall be treated as “unreadable.”

Attachment 9 SP4500-20-R-0020 Page 2 of 4

1.1 PERIOD FOR ACCEPTANCE OF OFFERS

FAR 52.212-1(c) is revised as follows: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

1.2 ELECTRONIC (PAPERLESS) PROPOSAL RESPONSE REQUIRED

(a) DLA Disposition Services will not accept paper proposals/offers in response to this solicitation. You are required to submit your offer via email. Offers submitted in paper form are unacceptable and will be returned. You must submit your proposal and any supplemental information (such as spreadsheets, backup data, and technical information), using any of the following acceptable formats:

(1) Files readable using these Microsoft Office Products: WORD, EXCEL, POWERPOINT, or ACCESS. Spreadsheets must be sent in a file format that includes all formulas, macro and format information. Print image (scanned document that cannot show the calculations) is not acceptable.

(2) Files in Adobe PDF (Portable Document Format).

(3) Files in HTML (Hypertext Markup Language): HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic offer and be accessible offline.

(4) Other electronic formats: Before preparing your offer in any other electronic format, you must send an e-mail to adrianne.gelletich@dla.mil and melissa.herrick@dla.mil, to obtain a decision as to the format’s acceptability.

This e-mail must be received no later than ten calendar days before the closing date. Failure to e-mail within this timeframe to seek an alternate format’s acceptability may result in rejection of your submission. All alternate methods must be at no cost to the Government.

(b) Offers are submitted at the Contractor’s risk. DLA Disposition Services cannot guarantee the security of the offer. If you choose to password-protect your offer, you must provide the password before the closing date. Contact adrianne.gelletich@dla.mil and melissa.herrick@dla.mil, to arrange a means of providing it. Information technology security software is currently in use which may block transmission of messages/proposals if the email or attachment(s) contain anything that is suspected of containing viruses or malicious content. Offerors shall make every effort to ensure that their submission is virus-free. Submissions (or portions thereof) submitted which do reflect the presence of a virus, or which are otherwise rendered unreadable in their electronic format, shall be excluded from further consideration.

(c) Offerors are advised to verify receipt of their proposal well before the time due for bids, in order to allow time for alternate means of transmission, if needed. Offerors remain responsible for ensuring proposals are received on time.

Late rules are outlined in FAR 52.212-1(f).

1.3 BASIC AND OPTION PERIOD UNIT PRICING – ATTACHMENT 1

(a) Offerors are cautioned against offering more than one price, a range of prices, or a split bid with respect to any contract line item and are advised that, for purposes of this procurement, DLA Disposition Services will consider any such method of pricing to be a material deviation from the bid schedule and/or a nonconforming proposal that will be excluded from further consideration. Offerors must list only one price for any individual CLIN in any single contract period.

(b) Zero (0 Euros) unit pricing will NOT be accepted. Any proposal submitted containing Zero (0 Euros) unit pricing will be excluded from further consideration.

1.4 PAST PERFORMANCE PROPOSAL

(a) The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either Government or commercial contracts for the same or similar services within

Attachment 9 SP4500-20-R-0020 Page 3 of 4 the last 2 years. The information provided should support a qualitative review of the offeror’s record of performance in the areas of quality, adherence to contract schedules, management of the contract and regulatory compliance.

Additionally, if performance deficiencies were identified what were they and what corrective action was taken.

(b) Attachment 6 - Past Performance Questionnaire contains a document that must be used by the reference to evaluate an offeror’s past performance, the past performance of their principal subcontractor(s), and/or key employees of their firm. The offeror shall provide the past performance questionnaire to the reference they identify on page two of the questionnaire. The past performance reference shall independently submit the completed questionnaire to adrianne.gelletich, melissa.herrick@dla.mil, and hazardouscontractseast@dla.mil prior to the closing date of the solicitation. Any past performance surveys received after the date of closing or directly from the offeror will not be considered in the past performance evaluation. The offeror is responsible for ensuring references submit past performance surveys; the Government will not be contacting references to obtain a survey on behalf of the offeror.

(c) The offeror shall complete the first two pages of the questionnaire and include these two pages (for each reference) with their proposal. On these pages, the offeror shall identify the reference’s name, telephone number, contract number, contract type, dollar value, contract award and completion dates, point of contact, description of worked performed, and e-mail address. The description of work performed shall be in sufficient detail to explain how each reference relates to same or similar requirements of the instant solicitation in areas such as number of pickup locations, complexity, scope and magnitude of the services to determine the relevancy of the work.

(d) If the offeror elects to provide principal subcontractor past performance, the offeror shall provide the principal subcontractors’ consent allowing the Government to disclose negative past performance information to the offeror.

(e) References and corresponding reference questionnaires are limited to three projects considered by the offeror to be the most relevant to the requirements of this solicitation. If more than three reference questionnaires are received, the Government will consider the first three projects based upon the date and time the reference questionnaires are received.

(f) A past performance questionnaire is not required for any DLA Disposition Services Hazardous Waste Disposal contract that is submitted as a past performance reference; however, the offeror must identify the contract(s) they would like used as a reference.

(g) The Government will not evaluate a reference, if no corresponding past performance questionnaire is received, unless the Government has other past performance data readily available to evaluate the reference. If the Government receives a past performance questionnaire from a reference and there is no information in an offeror’s proposal regarding that reference, the reference will not be considered.

(h) The submission of a past performance proposal is required from all offerors. If an offeror does not have any past performance references, the offeror must at least state they do not have any past performance to provide. Otherwise, they may be considered non-responsive and excluded from the competition. Offers received that have no references to evaluate will be considered to have no identifiable past performance and will be evaluated in accordance with the Past Performance Evaluation section in this solicitation.

1.5 PROPOSAL SUBMISSION FORMAT AND CONTENT

mailto:hazardouscontractseast@dla.mil

Attachment 9 SP4500-20-R-0020 Page 4 of 4

(a) The subject line of the email(s) submitted must read, “OFFER SP450020R0020, COMPANY NAME, Due 25MAY2020.”

The maximum size of each email, including all attachments, shall not exceed 10MB. You may use multiple email messages; however, you must annotate the subject lines in this manner: “Message 1 of 3, 2 of 3, and 3 of 3.”

(b) The following information must be furnished via email with your proposal. Proposals which do not provide the required information may be excluded from further consideration.

(1) FORMAT: Proposals shall be submitted in distinctly severable parts consisting of the following volumes: Volume I and Volume II. Electronic proposal submissions shall consist of one copy, with separately titled files for each volume, as follows:

• VOLUME I: Proposal Certifications and Price Schedule.

• VOLUME II: Past Performance Information.

(2) MINIMUM CONTENT:

• VOLUME I (Proposal Certifications and Price Schedule) shall contain, but not be limited to:

The name, CAGE, address, and telephone number of the offeror with a statement specifying the extent of agreement with all terms, conditions, and provisions included in solicitation SP450020R0020 (in accordance with Submission requirements of 52.212-1(b);

If applicable, acknowledgment of any amendments.

The completed schedule of prices for each period of performance, Attachment 1;

The completed DLA Disposition Services - Contractor Representative, Attachment 2; and 52.212-3, Offeror Representations and Certifications Commercial Items.

• VOLUME II (Past Performance Information) shall contain the following:

See clause Past Performance Proposal and Evaluation for past performance proposal submittal requirements, Attachment 7.