Attachment 7 - Evaluation.pdf

Addendum to 52.212-2 EVALUATION FACTORS - Commercial Items

Source Selection Method -- Best Value

(a) Trade-off Process

Non-Price Factors and Price: Award shall be made to the responsible offeror whose proposal conforms to the solicitation and is determined to be the most advantageous to the Government, non-price factors and price considered. The offer selected as best value will represent the best trade-off to the Government among past performance, and price. Past Performance is significantly more important than price. The Government will determine best value on the basis of an assessment of the following factors:

(1) Past Performance Factor – The Government will evaluate past performance in accordance with the Past Performance Proposal and Evaluation clause in this solicitation.

(2) Price Factor – The Government will evaluate the offered prices for price reasonableness in accordance with the requirements of FAR 15.404-1.

(b) Options.

(1) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The total evaluated price will be for the base period and any option periods, plus an additional (10%) of the value of the last priced performance period in the bid schedule. This additional sum is for evaluation purposes only to address the possible use of FAR 52.217-8, Option to Extend Services, for a period not to exceed 6 months.

(2) Please note that if the 52.217-8 option is exercised, the applicable unit prices for the option will be the same as the immediately preceding period of performance. Therefore, if the option under FAR 52.217-8 is exercised prior to the end of the base period, the unit prices from the base period will be used during the extension period. If the option under FAR 52.217-8 is exercised prior to the end of any option period, the unit prices from the applicable option period will be used during the extension period.

(3) The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

PAST PERFORMANCE PROPOSAL AND EVALUATION

I. Past Performance Information (PPI) Requirements

(1) The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either Government or commercial contracts (hereinafter “reference”) for the same or similar services within the last 2 years. The information provided should support a qualitative review of the offeror’s record of performance in the areas of quality, adherence to contract schedules, management of the contract and regulatory compliance. Additionally, if performance deficiencies were identified, the offeror must explain what they were and what corrective action was taken, if any.

(2) Offerors shall submit past performance data for either the firm and/or principal subcontractor(s); and/or key employees of the firm. For each reference provide: a valid name and telephone number, contract number, contract type, dollar value, contract award and completion dates, point of contact, description of worked performed, and e-mail address of point of contact..

The description of work performed shall be in sufficient detail to explain how each reference relates to same or similar requirements of the instant solicitation in areas such as number of pickup locations, complexity, scope, and magnitude of the services to determine the relevancy of the work.

(3) If the offeror elects to provide principal subcontractor past performance, the offeror shall provide the principal subcontractors’ consent allowing the Government to disclose negative past performance information to the offeror.

(4) The Government will evaluate up to three references submitted by the offeror. In the event that more than three references are submitted, the Government will evaluate the first three references based upon the date and time the reference surveys are received.

(5) Attachment 6 contains a past performance questionnaire/survey that is used to evaluate an offeror’s past performance. The offeror shall provide the past performance questionnaire in Attachment 6 to the past performance reference they identify in this part of the proposal. The past performance reference shall independently submit the survey to the point of contact listed in the solicitation for submittal of offers prior to the closing date of the solicitation. A past performance questionnaire is not required for any DLA Disposition Services Hazardous Waste Disposal contract that is submitted as a past performance reference. Any completed past performance survey received after the date of closing or directly from the offeror will not be considered in the past performance evaluation. Unless the Government has other past performance data readily available (see II (2) below) to evaluate a reference, the Government will not evaluate a reference listed in the past performance proposal if no corresponding questionnaire/survey is received from a reference for other than a DLA Disposition Services Hazardous Waste Disposal contract. The offeror is responsible for ensuring references submit past performance questionnaire/surveys; the Government will not be contacting references to obtain a questionnaire/survey on behalf of the offeror.

(6) The submission of a past performance volume is required from all offerors. For current or former DLA Disposition Services offerors the Government will not use any DLA Disposition Services contract for past performance evaluation purposes if it is not identified in the offeror’s past performance proposal unless there is negative information available on those contracts. If an offeror does not have any past performance references, offerors must at least identify a Volume II in their proposal and state they do not have any past performance to provide, otherwise they may be considered non-responsive and excluded from the competition. If the Government only receives a past performance survey from a past performance reference and there is no information in an offeror’s proposal regarding that reference, the reference will not be considered. Offers received that have no references to evaluate will be considered to have no identifiable past performance and will be evaluated in accordance with II (4) below.

II. Evaluation of Past Performance

(1) The Government will conduct a Performance Confidence Assessment for each offeror based upon submitted current, relevant PPI (consisting of Past Performance (PP) references) as it relates to the expectation of the offeror being able to successfully perform the requirement. There are two aspects to this evaluation: (1) The determination of relevance to this solicitation in scope, magnitude and complexity and; (2) How well the offeror performed on their contracts.

Past performance will be rated on an adjectival scale. Thus, an offeror with a higher confidence assessment rating for past performance will have a higher expectation of meeting the solicitation requirements than a firm with a lower confidence assessment rating. The Government’s subjective evaluation of the overall quality of an offeror’s submitted PPI will be a factor in determining the relative merits of the offeror’s proposal and in selecting for award the offeror whose proposal is considered the best value to the Government.

(2) In investigating an offeror’s past performance, the Government may consider information in the offeror’s proposal and/or readily available information obtained from other sources, including but not limited to the Past Performance Information Retrieval System (PPIRS), DLA Disposition Services personnel administering DLA Disposition Services contract references provided by the offeror, past and present customers and their employees, other government agencies, including state and local agencies, consumer protection organizations and better business bureaus, former subcontractors, and others who may have useful information.

(3) Evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. This is a matter of judgement. Offerors will be given an opportunity to address especially unfavorable reports of past performance, and the offeror’s response, or lack thereof, will be taken into consideration.

(4) An offeror that has no identifiable record of performance of a same or similar nature to the current requirement may be considered by the Government to have no relevant past performance.

In the case of an offeror without an identifiable record of past performance or for whom information on past performance is unavailable (this may include PPI identified by an offeror in their past performance proposal for which a corresponding PPI questionnaire was not received by the Government), the offeror may not be assessed either favorably or unfavorably on Performance Confidence, as the degree of confidence to the Government cannot be adequately determined and is therefore unknown.