ATTACHMENT 8 - VISN4 DME ANNUAL CONTRACTOR PERFORMANCE EVALUATION REPORT.docx
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- Solicitation number
- 36C24427Q0003
About this file
This is an annual contractor performance evaluation report template used by the Department of Veterans Affairs Veterans Health Administration (VHA) VISN 4 to assess contractor performance on the Durable Medical Equipment (DME) services contract (Solicitation Number 36C24427Q0003) for VISN 4 East Medical Center. The template is completed by the Contracting Officer's Representative (COR) at the end of each contract year to evaluate the contractor's delivery of DME storage, delivery, installation, and repair services.
The evaluation form captures comprehensive contractor performance metrics across multiple dimensions including: quality of product or service, schedule adherence, cost control (for non-fixed-price contracts), business and management relations, and utilization of small business subcontractors including Veteran-Owned Small Business (VOSB) and Service Disabled Veteran-Owned Small Business (SDVOSB) entities. Additionally, the form requires assessment of regulatory compliance for applicable contract types, evaluation of contractor key personnel, compliance with small business subcontracting plans and Small Disadvantaged Business (SDB) goals, and overall customer satisfaction. Each performance area is rated on a five-point scale ranging from Exceptional to Unsatisfactory, with space for detailed government comments supporting each rating. The form also includes a final recommendation section where the COR indicates whether they would recommend re-award to the contractor. This template serves as the official documentation mechanism for tracking contractor performance throughout the contract period.
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ATTACHMENT 8
VISN4 DME ANNUAL CONTRACTOR PERFORMANCE EVALUATION REPORT
NOTE: COR TO FILL THIS REPORT OUT AT END OF EACH CONTRACT YEAR
Contract Data:
Name/Address of Contractor (Division):
Company Name:
Division Name:
Street Address:
City: State: Zip Code:
Country:
Evaluation Type: Interim |_| Addendum |_| Final |_| (check one)
Contract Percent Complete:
Period of Performance Being Assessed:
From: ___________ To: _____________
Evaluating Organization:
| Contract Number: |
| Contracting Office (NCO/PCO): |
Order Number:
| Contracting Officer: |
| CO’s Phone Number: |
| Location of Work: |
Contract Award Date:
Effective Date:
Projected Completion Date:
Actual Completion Date:
| Total Dollar Value: |
| Current Contract Dollar Value: |
| Complexity: |
| Termination Type: |
| Competition Type: |
| Contract Type: |
Key Subcontractors and Effort Performed:
| DUNS: |
| Effort: |
Contract Effort Description:
Ratings Summarize contractor performance and check the number which corresponds to the rating for each rating category (See Table 42-1 or 42-2 of FAR 42.1503 for Evaluation Rating Definitions).
Quality of Product or Service |_| Exceptional |_| Very Good |_| Satisfactory |_| Marginal |_| Unsatisfactory
Government Comments for Quality of Product or Service:
Schedule |_| Exceptional |_| Very Good |_| Satisfactory |_| Marginal |_| Unsatisfactory
Government Comments for Schedule:
Cost Control (Rating and Comments for Cost Control are not required if contract type is Fixed-Price) |_| Exceptional |_| Very Good |_| Satisfactory |_| Marginal |_| Unsatisfactory
Government Comments for Cost Control:
Business or Management Relations (Per CPARs guide--select one to rate) |_| Exceptional |_| Very Good |_| Satisfactory |_| Marginal |_| Unsatisfactory
Government Comments for Business or Management Relations:
Utilization of Small Business (See Evaluation Ratings Definitions (Utilization of Small Business) **Note: This rating includes the contractor’s use of Veteran-Owned Small Business (VOSB) and Service Disabled Veteran-Owned Small Business (SDVOSB).
|_| Exceptional |_| Very Good |_| Satisfactory |_| Marginal |_| Unsatisfactory
Government Comments for Business Relations:
Regulatory Compliance for Construction and Architect-Engineering Contracts Only |_| Exceptional |_| Very Good |_| Satisfactory |_| Marginal |_| Unsatisfactory
Government Comments for Business Relations:
Additional Information:
Subcontracts Are subcontracts involved? __Yes __No (Check one) Government Comment on subcontracts:
Contractor Key Personnel Contractor Manager/Principal Investigator (name):
Government Comment on Contractor Manager/Principal Investigator:
Contractor Key Person (name):
Government Comment on Contractor Key Person:
Contractor Key Person (name):
Government Comment on Contractor Key Person:
Small Business Subcontracting Plan Did the contractor make a good faith effort to comply with its subcontracting plan consistent with the goals and objectives, reporting and other aspects of the plan? _Yes _No _N/A (Check one)
If this is a bundled contract, did the contractor meet the goals and objectives for small business participation?
_Yes _No _N/A (Check one)
Government Comments on Small Business Subcontracting Plan:
Small Disadvantaged Business Goals
Did the contractor make a good faith effort to comply with its subcontracting plan consistent with the goals and objectives, for small disadvantaged business (SDB) participation, monetary targets for SDB participation, and required notifications? _Yes _No _N/A (Check one)
Government Comments on Small Disadvantaged Business Goals:
Customer Satisfaction
Is/was the contractor committed to customer satisfaction? _Yes _No (Check one)
Would you recommend the selection of this firm again? _Yes _No (Check one) – FINAL REPORT ONLY
Government Comments on Customer Satisfaction:
RECOMMENDATION: Given what I know today about the Contractor’s ability to execute what they promised in their proposal, I __________________ award to them today given that I had a choice.
This report was completed by Name:
| Duty Title: | Date: | |
| CRG Chapter 7 Appendix F COR Roles and Responsibilities | Page 1 of 4 |
Revision 03 Effective Date: 09/01/2024
File details come from the government source that posted it. Updated .