Attachment 8 - SOCAMES 6 Design Alert 6.pdf
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- Solicitation number
- 36C77622R0025
About this file
This notice requests Standard Form 330 submissions from architecture and engineering firms for design services. The Department of Veterans Affairs intends to award a firm-fixed price contract to provide complete construction documents including drawings, specifications, reports and construction period services for an EHRM Infrastructure Upgrades project at the Central Texas Veterans Health Care System campus in Waco, Texas. The project scope involves network infrastructure installation, renovations and upgrades to information technology systems including networking backbone, structured cabling, electrical and power systems, building management systems, HVAC, telecommunications rooms and data center work. The period of performance for design is 144 calendar days with construction estimated between $10-20 million. Submissions are due by January 18, 2022 and will be evaluated based on experience with similar network and IT projects, professional qualifications of staff, capacity to complete the work on schedule, and past performance. The contract has a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses.
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HEFP SEP/19HEFG/14OCT21
HEFP SEP is working with OIT to create a process for installation of the additional geographically diverse path for the Wide Area Network (WAN) to ensure compliance with the VA OERHM Site Infrastructure Requirements (SIEUDR), version 2.0, paragraph 2.1.1.2.B (see below). However, HEFP SEP determined that there is currently no national OIT or OEHRM process to coordinate this work with the OIT contracted providers.
2.1.1.2 VAMC Sites
B. Facility shall have end-to-end, geographically diverse and carrier-diverse circuits with minimum fiber pathways separation: service provider public rights-of-way 75 ft, Egress 20 ft, and cabinet 10 ft. See below Figure 1.
HEFP SEP (SOCAMES 6) Design Alert 6
Problem
HEFP SEP completed scoping sessions in preparation for the Cerner deployment. HEFP SEP is in the process of finalizing scoping at all sites by November 2021. During these scoping sessions, HEFP SEP validates whether a site has a geographically diverse path to meet the requirement cited above. If the site did not have existing geographically diverse WAN paths, HEFP SEP identified this as a deficiency, included design and construction of the WAN paths in the scope of work and allocated funding in the ROM IGCE the scoping session. The purpose was to ensure the work was included in the scope and provide a magnitude cost estimate to design and construct the secondary conduit run to meet this requirement.
HEFP SEP has discovered that there is currently no national OIT or OEHRM process to coordinate this work with the OIT contracted providers. HEFP SEP is in discussions with OIT and OEHRM to clarify the process of working with OIT contracted providers so that guidance can be provided to the field. Without a clear process to work with OIT contracted providers, it is difficult, and sometimes not possible, to identify the location of the provider’s entrance at the property boundary and the resulting pathway to the main service entrances.
Due to the contractual discussions OIT must have with the WAN providers to coordinate this work, HEFP SEP cannot provide adequate guidance to field engineers to ensure that this requirement is met.
To prevent delay and ambiguity in meeting this requirement, if a VAMC is unable to identify or locate the boundary entrance point, HEFP SEP recommends that the site discontinue this effort in current EHRM NRM projects and de-scope this work from the design and/or construction contracts (whichever applies). At this time, HEFP SEP will not provide updated IGCEs, but VAMCs may adjust cost estimates, as they find appropriate.
If a site has successfully coordinated this work with OIT and included diverse pathways in their designs, please reach out directly to James Cullum and Mike Vulpis so that HEFP SEP can ensure OIT agrees on a case-by-case basis.
When HEFP SEP clarifies the OIT process for implementing this requirement with contracted providers, our office will schedule supplementary scoping sessions with the field to scope this work under a separate EHRM NRM project.
Background
Solution
Notes
Please use this link, VHA HEFP EHRM - 00 VA OEHRM Site Infrastructure Requirements - 2.0_Signed.pdf - All Documents (sharepoint.com) to locate the current version of OERHM Site Infrastructure Requirements – 2.0.
https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping%2F00%20VA%20OEHRM%20Site%20Infrastructure%20Requirements%20%2D%202%2E0%5FSigned%2Epdf&parent=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping%2F00%20VA%20OEHRM%20Site%20Infrastructure%20Requirements%20%2D%202%2E0%5FSigned%2Epdf&parent=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FDocuments%20Provided%20at%20Scoping
| SOW Attachment 03 - HEFP SEP (SOCAMES 6) Design Alerts 1-4 |
| SOW Attachment 3 - HEFP SEP (SOCAMES 6) Design Alert 1 |
| SOW Attachment 4 - HEFP SEP (SOCAMES 6) Design Alert 2 |
| SOW Attachment 5 - HEFP SEP (SOCAMES 6) Design Alert 3 |
| SOW Attachment 6 - HEFP SEP (SOCAMES 6) Design Alert 4 |
HEFP SEP Design Alert 5
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