Attachment 5 - SOCAMES 6 Design Alert 3.pdf
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- Solicitation number
- 36C77622R0025
About this file
This document provides details for a federal contract opportunity to provide Architect-Engineering services for infrastructure upgrades at a Veterans Health Administration medical center. The selected firm will be required to complete design documents, working drawings, specifications, and construction period services for a project valued between $10-20 million to upgrade network infrastructure, structured cabling, electrical systems, HVAC, telecommunications rooms, and security systems. Responses are due by January 18, 2022. The contract will be set aside for Service-Disabled Veteran-Owned Small Businesses. Evaluation criteria include experience designing similar IT and facility infrastructure projects, personnel qualifications, capacity to complete the work within a 144-day period of performance, and past performance on government contracts. The selected firm must have offices within driving distance of the medical center in Waco, Texas.
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HEFP/10NA5G/20APR21
VA OEHRM previously planned for 3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. However, during the recent VHA EHRM Strategic Review, it was determined that each end user shall have 5 classes and that there will be either 8 seats per class with social distancing or 12 seats per class without social distancing. The changes described result in a larger space need.
VHA HEFP SEP provided guidance in the Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 1/27/2021, that required
3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. VA OEHRM and VHA determined that more class time per end user and a decrease in the overall class size are needed.
The Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, has been updated to reflect the new requirements. The following classroom calculations were revised.
Previous classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
HEFP SEP (SOCAMES 6) Design Alert 3
Problem
Background
Solution
HEFP/10NA5G/20APR21
CBOC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week.
New classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 5 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 5 weeks of EUT / 5 days of training per week.
Please use this link, Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 4/20/2021 to find the most up-to-date information.
Notes https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides
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