Attachment 8 - Section L 6MAY2021.docx

Attachment 8 Section L – Instructions, Conditions & Notices to Offerors or Quoters

Preparation Instructions. Offerors shall provide a proposal that meets the following instructions and requirements.

1. This requirement will be procured using FAR 36 and 14, Construction Contracts and Sealed Bidding.

1.1. The official points of contact (POCs) for this solicitation are:

1.2. Discrepancies and Ambiguities: If an offeror believes the requirements in these instructions contain an error, omission, ambiguities, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale no later than 10 calendar days after the IFB release.

1.3. Submission of Offers: Submit all bids to both POCs identified at paragraph 1.1 No Later Than the date and time shown on Box 13A.

1.4. IAW FAR 14.202-8 Electronic Bids, for this acquisition the use of electronic bids shall be utilized. Offerors shall only submit bids electronically. Electronic copies shall be searchable documents compatible with Adobe Reader 9 and/or Microsoft 2007.

1.5. Electronic bid shall be submitted via email to both POCs identified at paragraph 1.1, and should be identified in the subject line as “FA301621B0002 Response to IFB”. All bids will be placed in a secure electronic folder. No personnel besides the Contracting Officer and Contract Specialist will see bids prior to bid opening. If the offeror chooses, a drop box via DoD Safe may be requested NLT five (5) days before the proposal due date.

1.6. Direct questions regarding this solicitation shall be sent to the official POCs identified at paragraph 1.1. All questions shall be submitted no later than three (3) days after site visit. The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring an extension of the solicitation and to extend would not be in the best interest of the Government.

2. Period for Acceptance of bid: The offeror agrees to hold its prices firm for the period specified in Block 13(d) from the date specified for bid opening. The offeror must follow the instructions contained herein.

2.1. Offeror is required to meet all solicitation requirements, including terms and conditions. Failure to meet a requirement may result in an offer being ineligible for award.

a) The offeror’s representations and certifications shall be current in BetaSam (https://www.sam.gov).

Failure to meet a requirement may result in an offer being ineligible for award.

2.2. Post-Award/Pre-Performance Conference: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any work at that installation under the awarded contract. The offeror or their duly authorized representative is required to attend the post-award/pre-performance conference.

2.3. Contract Document: Sections K, L and M apply to the solicitation phase only; therefore, they will not be a physical part of the resulting award.

2.4. Bid opening will be conducted at 11:00 a.m. local San Antonio, TX time on Monday 28 June 2021 at the Valley Hi Visitor’s Center Parking lot (outside the base).

a) Due to COVID-19 conditions, attendees to the bid opening will be limited to one representative per offeror.

b) Attendees shall wear a face covering, exercise social distancing, and adhere to existing recommendations from CDC or Bexar County orders.

c) No base pass request will be required since this will be on the existing visitor’s center parking lot located outside the base.

3. Bid preparation: The response shall consist of two (2) separate volumes; Volume I – Pricing (Contractor Detailed Cost Breakdown); Volume II –Contract Documentation (Filled SF 1442). Price alone will be evaluated and no tradeoffs will be conducted.

3.1. Volume I – Pricing (Contractor Detailed Cost Breakdown): The offeror shall submit a detailed cost breakdown (Attachment # 4) displaying the essential elements of work with pricing. The Contractor Detailed Cost Breakdown shall include the following at a minimum:

a) Design Costs: Direct, indirect, other direct costs (subcontractors…), G&A, and any fees (rates).

b) Construction Costs: Direct Labor (to include labor burden amount and associated rates), material, other direct costs (equipment, subcontractors, etc.), overhead (amount and associated rates), profit (amount and associated rates), and bonding (amount and associated rates).

All pricing information must be included in this section of the bid designated as the Volume I – Pricing (Contractor Detailed Cost Breakdown) and the Contract Documentation volume SF 1442. Under no circumstances shall this information and documentation be included elsewhere in the bid. Information beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support a price position.

3.2. Volume II – Contract Documentation (Filled SF 1442): The offeror shall submit the SF 1442 with all required fill ins:

a) Section A: SF 1442 with completed blocks 14, 15, 16 (if different than block 14), 17, 20a, 20b, and 20c. An authorized official of the firm must sign SF 1442 block 20b.

b) If amendments are issued, offerors must acknowledge receipt of all amendments issued to this solicitation in box 19.

c) Section B: Complete pricing information for each CLIN.

d) Section I: Complete appropriate certifications.

e) Section K: Complete all appropriate and applicable Representations and Certifications. Only electronic copies will be accepted.

f) Bid Guarantee: A copy of the bid guarantee should be included in the electronic bid. The original sealed copy should be mailed out addressed to the official POCs and so it is received no later than the time and day of bid opening.

g) IAW FAR 19.1303 HUBZone status will be determined by the following:

i. Status as a HUBZone small business concern is determined by the Small Business Administration (SBA) in accordance with 13 CFR Part 126.

ii. If the SBA determines that a concern is a HUBZone small business concern, it will issue a certification to that effect and will add the concern to the List of Qualified HUBZone Small Business Concerns at http://dsbs.sba.gov/dsbs/search/dsp_searchhubzone.cfm. Only firms on the list are HUBZone small business concerns, eligible for HUBZone preferences. HUBZone preferences apply without regard to the place of performance. Information on HUBZone small business concerns can also be obtained at www.sba.gov/hubzone or by writing to the Director for the HUBZone Program (Director/HUB) at U.S. Small Business Administration, 409 3rd Street, SW., Washington, DC 20416 or at hubzone@sba.gov.

iii. A joint venture may be considered a HUBZone small business concern if it meets the criteria in 13 CFR 121.103(h).

iv. To be eligible for a HUBZone contract under this section, a HUBZone small business concern must be a HUBZone small business concern both at the time of its initial offer and at the time of contract award.

Offerors are encouraged to review the eligibility requirements as noted in FAR Subpart 19.13, and the Historically Underutilized Business Zone-Owned Small Business Federal Contracting program page (https://www.sba.gov/federal-contracting/contracting-assistance-programs/hubzone-program) for assistance on certification..

3.3. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s bid and who can obligate the company contractually.

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