Attachment 8 - Pre-Proposal Conference and Site Visit Invitation.pdf

SIMPLIFIED ACQUISITION of BASE CIVIL ENGINEER REQUIREMENTS

(SABER)

PRE-PREPOSAL CONFERENCE and SITE VISIT

Invitation

In accordance with AFFARS 5352.215-9001, a single Pre-Bid/Pre-Proposal Conference will be held for the SABER requirement on October 1st, 2020, at Lajes Field. A site visit for the seed project will be conducted as part of the conference. Prospective offerors are highly encouraged to attend. The agenda for the day is listed below and may be adjusted, based upon completion of scheduled activities.

Required information

Pre-registration is mandatory for attendance at the Pre-Proposal Conference, Site Visit, and/or One-on-One sessions. The number of attendees are limited to no more than three (3) people per company, including subcontractors. Please send an email with the title “SABER Pre- Proposal Conference, Site visit and/or One-on-One sessions” to the Contract Specialist, Mr.

Pedro Mendes (pedro.mendes.pt@us.af.mil), no later than 12h00 local time, 48h prior to conference date. The attendee information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

Temporary base access will be provided, and participants will meet at T-615, second floor conference room. Please follow all current Covid19 procedures.

Locations

• Pre-Proposal Conference Briefing: Bldg. T-615, 2nd Floor Conference Room

• Site visit bus tour: From Bldg. T-615 to Seed Project Site

• One-on-One Sessions: Bldg. T-615, 2nd Floor Conference Room

Agenda for the Event

Thursday, October 1st, 2020 0830 – 0900: Assembly and Introductions 0900 – 1000: Pre-Proposal Conference Briefing 1000 – 1015: Break 1015 – 1130: Site Visit to Seed Project Site 1145 – TBD: Begin One-on-One Sessions

Pre-Proposal Conference

Prior to conducting the site visit, a pre-proposal conference will be held. Submit known questions in writing to Mr. Pedro Mendes at pedro.mendes@us.af.mil by no later than 12h00 on September 29th, 2020 so the Government can provide an adequate response during the conference.

Meeting minutes will be recorded to summarize the conference discussion. Government responses to written questions received and the meeting minutes will be posted to Beta SAM.

One-On-One Sessions

Offerors must pre-register for one-on-one sessions. Each company's session will be limited to 15 minutes.

Questions And Answers

All questions must be submitted in writing. Questions will be welcomed during the pre-proposal conference, site visit, and one-on-one sessions. The Government will provide question forms to submit throughout the event. Questions will be answered in writing and posted to the Beta SAM website.

***Should there be a difference between verbal and written answers, the written answers will take precedence. Questions and answers posted to Beta SAM will not include company information.

Other Information

Information provided at this conference shall not qualify the terms and conditions of the solicitation and specification. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.