Attachment 1 - Statement of Work 3 Sep 2020.pdf

Simplified Acquisition of Base Engineering

Requirements (SABER)

Specifications

3 September 2020

USAFE

Lajes Field, Azores, Portugal

765th Air Base Squadron

APO AE 09720

i

TABLE OF CONTENTS

GENERAL INFORMATION

SABER TECHNICAL SPECIFICATIONS

ENERGY EFFICIENT DESIGN

METRIC MEASUREMENTS

USE OF MEASUREMENTS IN SPECIFICATIONS

COORDINATION

RELATIONSHIP TO SUBMITTALS

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

CONTRACTOR STATEMENT OF WORK

DETAILED LINE ITEM PROPOSAL

PROFESSIONAL REGISTRATION AND CERTIFICATION

COST ESTIMATING SYSTEM (CES)

PRICE DETERMINATION

PREPRICED UNIT PRICE BOOK

NON-PREPRICED UNIT PRICE GUIDES

NOTICE OF COMPLETION OF DELIVERY ORDER/FINAL INSPECTION

DESIGNATION OF GOVERNMENT INSPECTOR

EQUIPMENT DATA - (FOR WARRANTY/GUARANTEE ITEMS)

CONSTRUCTION ASBUILTS

AIRFIELD REQUIREMENTS

ENVIRONMENTAL

ENVIRONMENTAL POLICY AND REQUIREMENTS

HAZARDOUS MATERIAL (HAZMAT) DETERMINATION AND AUTHORIZATION

PROCEDURES FOR CONTRACTORS

HAZARDOUS WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

SOLID WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

SPILL OF HAZARDOUS SUBSTANCES

TOXIC SUBSTANCES MANAGEMENT AND DISPOSAL REQUIREMENTS

NATURAL RESOURCES

HISTORICAL AND ARCHAEOLOGICAL RESOURCES

SOIL

DUST CONTROL

INSPECTION LIABILITY

QUALITY ASSURANCE

ENVIRONMENTAL PROTECTION PLAN

SUBMITTALS

INSPECTION LIABILITY

EXECUTION

PROTECTION OF NATURAL RESOURCES

HISTORICAL AND ARCHAEOLOGICAL RESOURCES

NOISE

RESTRICTIONS ON EQUIPMENT

EROSION AND SEDIMENT CONTROL MEASURES

CONTROL AND DISPOSAL OF SOLID WASTES

DUST CONTROL

ORIGIN OF MATERIALS

ii

INVESTIGATION OF DAMAGE OR INJURY

SAFETY ASSURANCE

HOUSEKEEPING

UTILITIES, WORK RELATED

SITE OFFICE

TOILET FACILITIES (WORK RELATED)

CONSTRUCTION SITE MAINTENANCE

HAULING MATERIALS/DEBRIS

NOTIFICATION OF START OF WORK

SCHEDULING WORK

COORDINATIONS

FIRE PROTECTION

SEVERE WEATHER

BARRIERS AND ENCLOSURES

ACCESS ROADS

CONSTRUCTION SIGNS

CONSTRUCTION SITE MAINTENANCE

VALUE ENGINEERING CHANGE PROPOSALS

LAJES FIELD, DEFINED

TRAILERS OR STORAGE BUILDINGS

ORDERING PROCEDURES

PERFORMANCE

DRAWINGS

MATERIAL EQUIPMENT SUBMITTALS

HAAZ APPROVAL

SHIPPING

KEY PERSONNEL

PRECONSTRUCTION CONFERENCE SCHEDULE

WORK BY GOVERNMENT

GOVERNMENT-FURNISHED MATERIAL

DESIGNATION OF GOVERNMENT-FURNISHED EQUIPMENT ADMINISTRATOR ... 41

COMMENCEMENT OF WORK

QUALITY CONTROL PLAN

COORDINATION MEETING

QUALITY CONTROL ORGANIZATION

SUBMITTALS AND DELIVERABLES

CONTROL

TESTS

COMPLETION INSPECTIONS

DOCUMENTATION

MATERIAL APPROVAL SUBMITTAL FORM (AF FORM 3000)

TRANSMITTAL FORM (AF FORM 3000)

SUBMITTAL PROCEDURES

CONTROL OF SUBMITTALS

GOVERNMENT APPROVED SUBMITTALS

INFORMATION ONLY SUBMITTALS

PREPARATION OF PROGRESS SCHEDULES AND REPORTS

iii

ESTIMATED QUANTITIES

CONDUCT OF CONTRACTOR PERSONNEL/DEPENDENTS

EXPORT LICENSES

PROCESSING OF CONTRACTOR’S PERSONNEL AND PROPERTY

AUTHORIZATION AND USE OF WEAPONS

DELAYS IN ENTERING AND LEAVING WORK AREA

CONTRACTOR RESPONSIBILITY

MANDATORY SEATBELT REQUIREMENT

CONSTRUCTION EQUIPMENT

SECURITY REQUIREMENTS

GOVERNMENT LIABILITY

TELEPHONE COMMUNICATION SECURITY MONITORING

SABER PROJECT DESIGN/ESTIMATING

EXCLUSION OF PERIODS IN COMPUTING COMPLETION SCHEDULES

TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

GENERAL INFORMATION

1. This contract is for a broad range of maintenance, repair and minor construction work on real property at Lajes Field, Azores, Portugal. The contract will be an indefinite delivery, indefinite quantity (IDIQ) type. During the contract period, the Government will identify construction tasks required to complete each specific job. The Contractor will not be provided with an office or storage facility on Lajes Field. The Contractor shall provide and maintain a suitable management office and storage area off base from Lajes Field. Some of the major work elements expected for this solicitation will include but are not limited to:

Non-load-bearing metal stud and sheetrock wall construction Public restroom plumbing, fixtures and finishes Commercial kitchens and equipment Aluminum frame storefront systems Custom-fabricated cabinets, counters Carpet, vinyl and tile installation Suspended acoustical ceiling system Roofing and Siding Systems Pavements and site work Construction of metal, wood and masonry buildings Concrete forming and construction High and Low voltage installation, modification and repair of lines, transformers, electrical panels and devices Heating Ventilation Air Conditioning (HVAC) Fire alarm systems Wet or Dry pipe sprinkler systems Interior electrical distribution and lighting Water systems

2. For each task order the Government will provide the Contractor with a project Statement of Work (SOW), which may include basic drawings or sketches of the intended work. A site visit will then be conducted with the Contractor and the Government to go over the SOW and view the project location. Any changes discussed and agreed to during this site visit shall be incorporated into the SOW by the Contractor and submitted in the SABER Package Proposal.

The Contractor shall clearly note any changes made from the original SOW given to them from the Government. The Contractor shall expand upon the drawings or sketches given to them and provide 35% drawings for the project in accordance with latest FC1-300-09N. A detailed line item cost estimate using RSMeans (e4Clicks) shall be included with the Contractor’s proposal. The minimum basic items to be included in the Government request and Contractors proposal are listed below (additional items may be required, depending on the scope of work requested in the task order):

Government Request includes:

Project SOW Basic Drawings or Sketches of the work if applicable Submittal Register (basic items filled in) Suggested Performance Time

Contractor Proposal includes:

Project SOW (may be Revised or Expanded with all changes clearly noted) 35% design drawings to include: site map, layouts, material schedules Detail Cost Estimate using e4Clicks software (based on RSMeans Cost Data) Completed Submittal Register (including all major work items) Estimated Period of Performance

3. The Contractor shall be responsible for identifying tasks, refining quantities, pricing non-priced tasks, preparing required working drawings, developing performance times, and submitting a formal proposal in the prescribed format. The Government will respond to any questions the Contractor may have regarding the work and the Contractor shall submit his proposal to the Contracting Officer. Following Government review, negotiations and acceptance of the proposal, the Contracting Officer will prepare and issue delivery orders.

4. The Contractor may be required to work within controlled or restricted areas. Work may be subject to brief delays due to security access.

5. New construction projects issued under this contract shall be designed in accordance with European standards, to include European equivalent products and power requirements.

Remodels and renovations may include a mixture of both European standard and American standard products and voltage requirements, but only when specialized American equipment absolutely dictates American power requirements. The intent is to convert as much as possible to European standards on all projects.

6. Legal Holidays:

New Year’s Day 01 January Mardi Gras Variable Good Friday Variable Day of Liberty 25 April Day of Worker 01 May Holy Spirit Monday Variable Corpus Christi Variable Day of Portugal 10 June Praia da Vitoria Day 11 August Assumption Day 15 August Founding of the Republic 05 October All Saint’s Day 01 November Restoration of Independence 01 December Immaculate Conception 08 December Christmas Day 25 December

7. Working Hours

Regular working hours consist of an 8-hour period, between 8 a.m. and 5 p.m., Monday to Friday, excluding Legal Holidays.

8. Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application 21 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

SABER TECHNICAL SPECIFICATIONS

1. Contractor shall become very familiar with the WBDG.org website, specifically the “Documents & References” area. The technical specifications to be utilized during the life of the contract shall incorporate Lajes Field Facilities Excellence Standards (LFFES), Construction Criteria Base (CCB Specifications), International Civil Aviation Organization (ICAO), Unified Facilities Criteria (UFC), US Green Building Council (USGBC), Lajes Field Construction Site Standards, American Society of Testing and Materials (ASTM), American National Standards Institute (ANSI), National Fire Protection Association Codes (NFPA), Portuguese Electrical Standards (R.T.I.E.B.T), any manufacturer specifications associated with materials and supplies, and the latest appropriate building codes. If a discrepancy exists between these documents, the Contractor shall use the most stringent requirements. The Contractor shall maintain its own copies of the listed codes on site and shall provide, upon request, the government one copy of the following codebooks and keep them up to date as changes occur.

Uniform Building Code Uniform Plumbing Code Uniform Mechanical Code National Electrical Code R.T.I.E.B.T.

Americans With Disabilities Act Accessibility Guidelines for Buildings and Facilities

2. All project specifications shall be based on the latest Unified Facilities Guide Specifications.

These specifications shall form the basis for evaluating work performance throughout the life of this contract. The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance and repair of Government facilities. The Contractor is responsible for maintaining a current copy of these specifications in the SABER Office.

ENERGY EFFICIENT DESIGN

1. Design work shall follow all DoD and Air Force energy and sustainability policies. The Contractor shall utilize the Leadership in Energy and Environmental Design (LEED) Green Building Rating System as developed by the U.S. Green Building Council to earn a minimum LEED Silver Rating for the entire project. The Host Nation equivalent sustainable design green building rating system shall supersede the LEED rating system in applications where it is the superior system. The Contractor shall complete the LEED v.3 Reporting Format for the Design Development Submittal and shall provide two (2) copies of the LEED documentation when complete. Host Nation, NATO-funded, and temporary facilities projects are not required to be capable of achieving LEED certification but shall incorporate sustainable concepts to the maximum extent possible.

2. The Contractor shall also design in accordance with the energy conservation measures stipulated in the latest version of the Regulamento Geral das Edificações Urbanas developed to implement European Union (EU) energy conservation and sustainable building directive.

The Contractor shall provide a written report documenting what conservation methods were applied.

3. In accordance with UFC 1-200-02, High Performance Sustainable Buildings, all facility projects shall include the installation of utility smart meters (electrical, water, natural gas) at buildings where work is taking place. Installation of all applicable conduit and communication fibers shall take place to prepare for future development of a base wide energy and utility monitoring and control system.

METRIC MEASUREMENTS

Some projects under this contract may include metric units of measurements. The metric units used are the International System of Units (SI) developed and maintained by the General Conference on Weights and Measures (CGPM); the name International System of Units and the international abbreviation SI were adopted by the 11th CGPM in 1960. A number of circumstances require that both metric SI units and English inch-pound (I-P) units be included in a section of the specifications. When both metric and I-P measurements are included, the section may contain measurements for products that are manufactured to I-P dimensions and then expressed in mathematically converted metric value (soft metric) or, it may contain measurements for products that are manufactured to an industry recognized rounded metric (hard metric) dimensions but are allowed to be substituted by I-P products to comply with the law. Dual measurements are also included to indicate industry and/or Government standards, test values or other controlling factors, such as the code requirements where I-P values are needed for clarity or to trace back to the referenced standards, test values or codes.

USE OF MEASUREMENTS IN SPECIFICATIONS

Measurements in specifications shall be either in SI or I-P units as indicated, except for soft metric measurements or as otherwise authorized.

When only SI or I-P measurements are specified for a product, the product shall be procured in the specified units (SI or I-P) unless otherwise authorized by the Contracting Officer. The Contractor shall be responsible for all associated labor and materials when authorized to substitute one system of units for another and for the final assembly and performance of the specified work and/or products.

COORDINATION

Discrepancies, such as mismatches or product unavailability, arising from use of both metric and non-metric measurements and discrepancies between the measurements in the specifications and the measurements in the drawings shall be brought to the attention of the Contracting Officer for resolution.

RELATIONSHIP TO SUBMITTALS

Submittals for Government approval or for information only shall cover the SI or I-P products actually being furnished for the project. The Contractor shall submit the required drawings and calculations in the same units used in the contract documents describing the product or requirement unless otherwise instructed or approved. The Contractor shall use IEEE/ASTM SI 10 as the basis for establishing metric measurements required to be used in submittals.

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

CONTRACTOR STATEMENT OF WORK

The Statement of Work (SOW) shall contain the following sections at a minimum:

a. General Description. This section at a minimum shall give a brief description of the project, to include: DO number, project title and what the Contractor shall provide (e.g. all plant, labor, material, equipment).

b. Detailed Scope of Work. This section at a minimum shall include all elements of work to be performed (e.g. Demolition, Architecture, Mechanical, Electrical) and the work to be accomplished under them that flows in a logical manner.

c. Performance Period. This section at a minimum shall identify the proposed realistic performance period that takes everything necessary into account (e.g. material acquisition, weather, HAAZ approvals, and base access).

d. Additional Requirements. This section at a minimum shall identify any additional items applicable to the DO (e.g. Submittals, Workmanship, Government Furnished Material/Equipment).

DETAILED LINE ITEM PROPOSAL

The Contractor shall provide a detailed line item proposal based on the most current version of RSMeans cost data, to the Government for each delivery order issued under this contract. The detailed line item proposal shall include the following sections at a minimum:

1. Phase

2. Item

3. Description

4. Takeoff Quantity

5. Material Cost/Unit

6. Labor Cost/Unit

7. Equipment Cost/Unit

8. Total Cost/Unit

9. Total Amount

10. Location

11. Notes

12. Any other section necessary to determine Contractor’s final cost

PROFESSIONAL REGISTRATION AND CERTIFICATION.

1. The Contractor shall have ready access to the services of a professional engineer, and shall employ at least one individual on staff holding at least a bachelor’s degree in engineering. This individual(s) shall have direct oversight of all project design and planning activities. The requirement for a professional engineer shall not be construed to imply that the designs require professional engineering services. The requirement provides the Government with a measure of demonstrated assurance that the Contractor’s design and project planning activities are managed by a competent authority. The possibility exists that unforeseen events or unexpected site conditions require minor modifications to the completed minimum design that require proof of licensing (i.e., an Engineer’s stamp) for the modification. The Government anticipates less than 5% of the designs will require this type of modification. However, if such conditions do occur, the Contractor shall provide said proof for the discipline appropriate to the modification.

2. Any design required by a project shall conform to Architectural and Professional Engineering Registration and Certification laws.

COST ESTIMATING SYSTEM (CES)

1. The Contractor shall purchase and maintain four (4) network copies of e4Clicks Professional Project Estimator (e4Clicks) software as listed in this specification or equal. This shall include all databases, software updates as needed to keep the software up to date. These copies shall become property of the Government.

2. The estimating and project management software package shall be Windows™-based software and must be able to import and export estimates and projects electronically in a secured estimate file format. It shall be able to track projects by contract, contract year, estimator, customer, and/or project location. It shall support project management tracking of project milestones, project costs, locations, contacts, and project notes. It shall provide a means for document management, whereas the user can setup template documents, point and click, and create new, project specific documents using the current project details. The software must support multiple contracts, Contractors, and coefficients. The software shall be able to import the Contractors estimate, complete an electronic comparison and technical evaluation showing the government’s pre negotiation strategy, as well as producing the Contractors revised estimate report to show the post negotiation changes made from the initial estimate to the final accepted estimate. The software must be capable of handling multiple coefficients and Contractors markups within a project. The database shall contain all of the line items found in the RSMeans bound volumes. Software must support specifications management, whereby specific line items will be linked to specific specifications and the user can automatically produce a detailed specifications document for each project as they build their estimates. The software must support estimate line item notes and takeoff both manually and via electronic drawings, providing the ability for instant drill down from a line item quantity to the specific drawing and measurement. The software report engine may support square foot planning and programming detailed reports for future projects and budgeting. All RSMeans databases must be protected from being changed by any user. The software must support all of the City Cost Index provided by RSMeans annually and quarterly in addition to supporting Division Level Material/Installation, Division Level Weighted Average, Weighted Average Material/Installation and Weighted Average Totaling for Bare Cost pricing and O&P unit pricing. The RSMeans data must be provided in both book description and full character descriptions. The software shall be able to export to Microsoft Excel™ and Adobe PDF™ file types as well as create electronic Air Force Form 3064’s, 3065’s, 3000’s, 3052’s, etc. and DOD Form 1354 Real Property documents. A draft of DOD Form 1354 must be provided ten (10) duty days after notice to proceed is issued and a final version shall be provided after completion of the project. The Contractor shall purchase all annual maintenance plans and upgrades and make them available as soon as they are ready for the life of the contract.

3. The Contractor shall purchase, and provide technical assistance for the installation and maintenance of the software. The contractor shall also maintain the latest version of e4Clicks Professional Project Estimator on their own computers. The Contractor shall use e4Clicks software to estimate and submit all of their estimates, both electronically and on paper. The Contractor shall be responsible to maintain the functionality of all copies of the software and provide technical assistance if needed.

a. Information on this software and pricing can be obtained by emailing sales@4Clicks.com;

let them know this is for the Lajes Field SABER contract. GSA pricing is available for this contract with written consent from the Contracting Officer.

b. The Contractor shall provide on-site computer support in the form of a trained software installer to remedy any problems associated with the installation of the estimating software and associated databases. The Contractor shall have all software fully operational within twenty-one (21) calendar days of contract award. After the software is successfully installed, the Contractor shall provide a toll-free number that the Government shall use for over-the-phone software support. The Contractor shall also provide an on-site trained software installer whenever problems are experienced with installing upgraded software.

mailto:sales@4Clicks.com

c. The Contractor shall provide, both the most current version of the software program and databases and the annual updates to both, as they become available from 4Clicks, for the life of the contract. The Contractor and the Government shall both have the most current version of the software and databases at all times.

d. The Contractor shall provide annual training for Government personnel on e4Clicks.

Annual e4Clicks training shall consist of two full days of training on or near the installation.

All training classes shall be completed within the first 30 calendar days of the award and exercise of the option years or as coordinated with the Contracting Officer.

PRICE DETERMINATION

1. CITY COST INDEX (CCI): No City Cost Index will be used on this contract.

2. PREPRICED LINE ITEMS: Bare cost line items from the Unit Price Book (UPB) will be summed up. The appropriate coefficient shall then be applied to the total. This is the prepriced line item total.

3. NON-PREPRICED LINE ITEMS: All non-prepriced line items shall be identified separately by the Contractor. Contractor shall submit their purchase order or receipt for verification. The Government shall pay the cost of the item plus co-efficient. The Government reserves the right to negotiate the cost of all non-prepriced line items. Non-prepriced items shall not exceed 10% of the delivery order.

4. FINAL PROJECT PRICE: The addition of the prepriced and non-prepriced line item totals shall result in the final project price.

5. COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections:

1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

6. SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans prepriced divisions, Trades, Assemblies and Alternates (both prepriced and non-prepriced). These items shall make up the Bare Total. No markups shall be applied at this level.

7. SECTION 2, TOTALING COMPONENTS: This section includes totaling components setup for all applicable markups, including Contractor coefficients.

8. SECTION 3, LINE ITEM ESTIMATE: This section shall include all of the estimate line items.

The report shall include a sequential line item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: prepriced line items by division for all RSMeans prepriced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both prepriced and non-prepriced.

9. All non-prepriced line items will be submitted with three independent price quotes including line item number, description, material, labor, and equipment breakdowns. List the supplier names and telephone numbers for each non-prepriced item. Do not apply any type of markup to these line items.

PREPRICED UNIT PRICE BOOK

1. UNIT PRICE BOOK: The unit price book shall consist of the most current RSMeans Facilities Construction Cost Data, RSMeans Assemblies Cost Data, and the RSMeans Master Union Composite Cost Data Guides – consisting of Building Construction, Electrical, Mechanical, Plumbing, Green Building, Interior, Site Work & Landscape, Concrete & Masonry and Heavy Construction Cost Data. This guide shall be provided in two formats (as described below):

bound RSMeans’ hard copy books and electronic software database to be used by the cost estimating software.

2. All bound volumes, electronic databases, and software licenses shall be provided by the Contractor to the Government, and will remain the property of the Government.

3. No informational portion of RSMeans books (introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

4. The Contractor shall provide copies of software, electronic databases, and hard copy books for the Government. These shall be supplied to the Contracting Officer, within twenty-one (21) calendar days of contract award and exercised contract periods.

5. Provide four (4) network licenses of e4Clicks Professional Project Estimator. This shall include copies of the Facilities Construction Cost Data, Master Union Composite Cost Data and Assemblies Cost Data.

6. Provide one (1) complete set of hard copy books of RSMeans Facilities Construction, Assemblies, and Master Union Composite Guides and one (1) hard copy book of RSMeans Facilities Construction only. When updated copies become available, the Contractor shall provide new versions of the books to the Government in the same quantities.

NON-PREPRICED UNIT PRICE GUIDES

1. Line items not covered in the prepriced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer. These non-prepriced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the prepriced UPB.

2. To permit recurrent use, a non-prepriced line item must be incorporated by supplemental agreement into the non-prepriced UPB. This may be done at any time during the contract period.

NOTICE OF COMPLETION OF DELIVERY ORDER/FINAL INSPECTION

1. When the project is ready for final inspection, Contractor shall request final inspection in writing to the Contracting Officer. The final inspection will normally be requested five (5) working days prior to the desired date or as otherwise negotiated with the Contracting Officer.

Final inspections shall be scheduled prior to the completion date of the applicable delivery order.

2. Once the Contractor has requested a final inspection, the Government Inspector may then conduct a preliminary inspection without the contractor and then a pre-final inspection with all parties involved. Any discrepancies noted shall be corrected by the Contractor prior to final inspection.

3. The final inspection shall be performed with the Contractor, Civil Engineering, and Contract Administrator. The Contracting Officer may, at his/her discretion, include technical representatives from other areas of expertise such as Fire Protection, Safety, Environmental, Bioenvironmental, or the Civil Engineering shops. The Contractor shall correct any discrepancies noted within five (5) working days or as specified by the Contracting Officer, and prior to final payment. The Contracting Officer reserves the right to both, decline the Contractor request for a final or suspend a final inspection when it is evident that the Contractor is not ready for a final inspection. Up to 10% of the total value of the project delivery order shall be retained until all discrepancies are corrected.

4. Contractor is responsible for completing DD Form 1354 (Transfer and Acceptance of Military Real Property) turning it into 765th Contracting Flight as a submittal item.

DESIGNATION OF GOVERNMENT INSPECTOR

The Base Civil Engineer or an authorized representative is designated as the representative of the Contracting Officer for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract or in a delivery order.

EQUIPMENT DATA - (FOR WARRANTY/GUARANTEE ITEMS).

1. Major Equipment: The Contractor shall submit a list of all equipment furnished and installed for each delivery order under this contract. This list shall include, but not be limited to, each piece of equipment, which has a serial number. Each listing shall positively identify the piece of property by including all the following information: date installed/replaced, warranty/guarantee expiration date, item installed, type, model, serial number, style, voltage, cycles, horsepower, size, quantity, frame, item cost, item replacement cost, and location of item/equipment. The list shall be electronically furnished to the Contracting Officer.

2. Major equipment includes, but is not limited to: air conditioners, air handlers, transformers, electric motors, compressors, condensing units, chillers, exhaust fans, generators, and transfer switches.

3. This is not meant to include: light switches, fixtures, relays, contactors, valves, and such material items as piping, insulation, and minor component parts of larger assemblies.

CONSTRUCTION ASBUILTS

Upon the completion of each project the Contractor at a minimum shall provide the Government one (1) electronic copy of as built drawings for the project on AutoCAD Release Software being used by the 765th Air Base Squadron (ABS), Engineering Flight (currently AutoCAD 2018).

Individual projects may have additional requirements and quantities of drawings required.

AIRFIELD REQUIREMENTS

1. Contractor shall contact the Lajes Field Airfield Management Operations (through the Contracting Officer Representative) for construction restrictions involving the flight line, taxiway, and runway areas and shall comply with applicable Air Force and base security requirements while construction is in progress. A mobilization/pre-construction meeting will be held between Airfield Management, Contracting, Civil Engineering and Contractor prior to project start. At this meeting, Contractor will be mandated to adhere to USAFEI 32-1007 Airfield and Heliport Planning and Design, UFC 3-260-01 Airfield and Heliport Planning and Design, Appendix B, Section 14 - Construction Phasing Plan and Operational Safety on Airfields During Construction, and IAW ICAO Annex 14, Chapter 7.4 and ATT-16, Section 13.

2. A construction phasing plan shall be included in each delivery order. The construction phasing plan should be submitted for coordination and review at the concept and design stage.

3. All construction activities will be separated into phases. The phasing plan will show or describe the sequence of construction activities for each phase.

4. The work area limits, barricades and temporary fencing requirements shall be clearly delineated for each phase.

5. The work area limits should include identification of restricted areas requiring escorts and free zones with secure areas (if applicable).

6. Construction vehicle access roads, including access gates and haul routes will be shown on the phasing plan.

7. Temporary pavement marking and lighting details will be presented on the phasing plan.

8. The Contractor’s personnel shall identify vehicle parking area and access routes to the work area, as well as designated waste and disposal areas.

9. Contractor shall provide information about maximum height of construction equipment expected to be used during construction, debris cleanup responsibilities and schedule (if applicable).

10. Holes, trenches, obstacles, loose pavement, trash and other debris shall be identified, closed or protected and lit at the end of the working day.

11. Construction equipment should not penetrate the 50:1 approach departure clearance surface (if applicable).

12. The construction area will be closed off with barricades, fence and lights (if applicable) and shall be placed at intervals sufficiently close so as to delineate the construction area.

13. Contractor shall ensure adequate marking and lighting is provided for the duration of the project.

14. Contractor should have a person on call twenty-four (24) hours a day for emergency maintenance, if required.

15. Contractor shall adhere to the Risk Management (RM) provided by Contracting Officer.

16. Vehicle drivers must be trained and qualified to drive on the airfield prior to the start of any airfield project. This training will be provided by Airfield Management.

17. Contractor must pick up a radio at Airfield Management Operations (AM Ops) every day, and sign the Contractor’s Tracking Sheet, indicating how many people and vehicles are working at the site.

18. Contractor shall check with AM Ops for construction restrictions involving the airfield, taxiways, and runway areas, and shall comply with applicable Air Force, ICAO and Base requirements while the construction is in progress.

19. At the end of the work day, Contractor shall stop by AM Ops to return the radio and sign out the Contractor’s Tracking Sheet, and brief Airfield Management Personnel on duty about the work accomplished during the day.

20. Airfield Management, CES and Group Safety personnel will continue to monitor the construction area to ensure all safety precautions are still being adhered to and remain effective (missing fence, barriers, cleanup, etc).

21. AM Ops personnel will perform random construction checks to evaluate and ensure new hazards are identified, mitigated and proper risk assessment is accomplished.

ENVIRONMENTAL

ENVIRONMENTAL POLICY AND REQUIREMENTS

It is the commitment of the 65 ABG to continually strive for improvement in environmental performance; comply with applicable legal requirements and policies while reducing compliance costs and liabilities; value and strengthen the collaboration with host nation to develop programs and policies that conform to locally applicable environmental standards. The 65 ABG is also committed to promote sustainable use of natural resources as well as manufactured assets, preserving soil and groundwater quality, by reducing air emissions, the use of energy, water and hazardous materials and decreasing waste generation.

The contractor shall incorporate pollution prevention and sustainability initiatives into this contract and shall comply with 65 ABG Environmental Management System (EMS), by performing work in a manner consistent with the objectives and targets of the environmental programs.

If environmental noncompliances are identified, take corrective and preventative actions. In addition, employees must be aware of their roles and responsibilities under the installation EMS and of how these EMS roles and responsibilities affect work performed under the contract.

The contractor shall perform all work in accordance with applicable U.S. laws and regulations, Executive Orders, Department of Defense (DoD) and AF policies, and installation requirements.

In addition, the contractor shall comply with applicable international agreement requirements, Unified Combatant Command (UCC) policy and the Final Governing Standards for Portugal (FGS-P) (Appendix 3 of this document). The contractor shall comply with HN environmental laws and regulations when personally required to do so or when the AF is required to do so by international agreement, UCC policy, or FGS-P.

The critical environmental regulations for any project are the most current as follows: Final Governing Standards for Portugal (FGS-P), AFI 32-7001 Environmental Management, AFI 32- 7086 Hazardous Materials Management, AFI32-7042 Waste Management, Lajes Field Solid Waste Management Plan, Lajes Field Hazardous Waste Management Plan (HWMP), AFI 32-7064 Integrated Natural Resources Management, AFI 32-7065 Cultural Resources Management, Lajes Field Integrated Natural and Cultural Resources Management Plan (INCRMP), the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) and Portuguese Laws and Decrees. This is not intended to be an exclusive listing of contractor legal responsibilities and cannot in any way release the contractor from any regulatory requirements not listed. The 765 ABS Environmental Office can provide assistance to the contractor or the contracting office whenever interpretations of environmental regulations and procedures are required.

HAZARDOUS MATERIAL (HAZMAT) DETERMINATION AND AUTHORIZATION

PROCEDURES FOR CONTRACTORS

1. Contractors using hazardous materials on Air Force installations must comply with the authorizations procedures established in the most current FGS-P, Chapter 5, Hazardous Materials, AFI 32-7086 Hazardous Materials Management and approved by the Contracting Officer. For the purposes of any project hazardous material shall be defined as any material that is capable of posing an unreasonable risk to health, safety, or the environment if improperly handled, stored, issued, transported, labeled, or disposed. Munitions are excluded.

Hazardous materials include: chemical substances and mixtures that are listed in the USEUCOM Chemicals List 1 (access to this list is available at https://www.us.army.mil/suite/files/20917769, are designated as hazardous in the Hazardous Material Information Resource System, or present one or more of the hazards listed in Table C5.T1, "Classes of Hazardous Materials", FGS-P, Chapter 5.

2. Prior to final acceptance of any project, the contractor shall compile a listing of all hazardous materials relating to any project. The listing shall include the product name, manufacturer, quantity and a current copy of the product SDS. All material tracking shall be done on the Hazardous Material Tracking List (Appendix 1 of this document).

https://www.us.army.mil/suite/files/20917769

3. Any hazardous material brought onto Lajes Field by the contractor must have a current copy of the manufacturer’s Safety Data Sheet (SDS). The contractor must ensure the SDS for each hazardous material comply with the requirements set forth in paragraph C5.3.5 of the FGS-P.

4. Hazardous material dispensing areas will be properly maintained. Drums/containers must not be leaking. Drip pans/absorbent materials will be placed under containers as necessary to collect drips or spills. Container contents will be clearly marked in accordance with paragraph C5.3.7. of the FGS-P. Dispensing areas will be located away from catch basins and floor/storm drains.

5. Reuse of surplus hazardous materials shall be the responsibility of the Contractor. An inventory of surplus hazardous material is required prior to construction project closeout declaring both the quantity and reuse of that hazardous material.

6. Requirement for special haul routes to deliver or remove hazardous materials for any project shall be addressed by the Contractor.

HAZARDOUS WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

1. All types of Hazardous Waste, to include, POL, Asbestos, Lead-Based Paint and PCB’s generated by any project shall be managed and disposed of at contractor’s expense, in accordance with (IAW) the most current FGS-P, Chapter 6, Hazardous Waste and Chapter 7, Solid Waste, AFI 32-7042 Waste Management, the ADR and approved by the Contracting Officer. For any project hazardous waste shall be defined as a controlled waste that may be solid, semi-solid, liquid, or contained gas, that either: is listed as a 6-digit waste code and marked with an asterisk in the USEUCOM Waste List, but without a specific or general reference to “dangerous substances,” or, is listed as a 6-digit waste code and marked with an asterisk in the USEUCOM Waste List with a specific or general reference to “dangerous substances” and presents 1 or more hazardous properties listed in Table C6.T1, “Hazardous Properties”, FGS-P, Chapter 6.

2. The contractor shall be responsible for proper handling, containerization, labeling, storage, transportation and disposal of hazardous wastes created from any project IAW FGS-P, Chapter 6, Hazardous Waste. All Hazardous waste generated during any project shall be daily removed from the construction site and stored in an approved area within the Contractor’s responsibility.

3. The contractor shall ensure all hazardous wastes are moved off base in accordance with the ADR. Requirements may include placarding, marking, containerization, and labeling. The contractor shall be responsible for obtaining all necessary manifest forms and for proper completion of each form. This manifest will be submitted in SRIR (Sistema Regional de Informação de Resíduos, http://srir.azores.gov.pt).

SOLID WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

1. All types of Solid Waste, to include, construction and demolition waste, generated by any project shall be managed and disposed of at contractor’s expense IAW the most current FGS- P, Chapter 7, Solid Waste, AFI 32-7042 Waste Management and approved by the Contracting Officer. For any project solid waste shall be defined as garbage, refuse, sludge and other http://srir.azores.gov.pt/ discarded materials, including solid, semi-solid, liquid, and contained gaseous materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial wastewater effluent, dissolved materials in irrigation return flows or other common water pollutants.

2. Pick up solid wastes, and place in covered containers, which are regularly emptied. Do not prepare or cook food on the project site. Prevent contamination of the site or other areas when handling and disposing of wastes. At project completion, remove all solid waste from government property.

3. Containers should be stored on a firm, level, well-drained surface that is large enough to accommodate all of the containers and that is maintained in a clean, spillage-free condition.

4. All solid wastes or materials which have been separated for the purpose of recycling will be stored in such a manner that they do not constitute a fire, health, or safety hazard or provide food or harborage for vectors, and will be contained or bundled to avoid spillage.

5. All solid waste generated during any project shall be treated, stored, and disposed of within a licensed Portuguese facility. Off-base transportation of solid waste shall also be conducted by entities authorized/licenses by Portuguese authorities. The contractor shall be responsible for obtaining all necessary manifest forms and for proper completion of each form. This manifest will be submitted in SRIR (Sistema Regional de Informação de Resíduos, http://srir.azores.gov.pt).

6. Monthly, submit a solid waste disposal report to the Contracting Officer. For each waste, the report will state the classification (using the definitions provided in this section), amount, location, and name of the business receiving the solid waste.

SPILL OF HAZARDOUS SUBSTANCES

1. Exercise due diligence to prevent, contain, and respond to spills of hazardous substances, hazardous waste, sewage and POL. Maintain spill cleanup equipment and materials at the work site. In the event of a spill, take prompt, effective action to stop, contain, curtail, or otherwise limit the amount, duration, and severity of the spill/release.

2. In the event of a spill, immediately notify the Contracting Officer. All spills must be reported to the 765 ABS Environmental Office using the Spill Notification Form (Appendix 2 of this document).

3. Spill response shall be IAW the most current FGS-P, Chapter 18, Spill Prevention and Response Planning and the Lajes Spill Prevention and Response Plan. All spill response supplies used to respond to a spill and waste collected from the spill shall be disposed of as hazardous waste.

TOXIC SUBSTANCES MANAGEMENT AND DISPOSAL REQUIREMENTS

Asbestos/Asbestos Containing Material (ACM):

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 15, Asbestos and AFI 32-1052 Facility Asbestos management. For the purposes of any project asbestos shall be defined as six distinctive varieties of fibrous mineral silicates, including chrysotile, amosite, crocidolite, tremolite asbestos, anthophyllite asbestos, actinolite asbestos, and any other of these materials that has been chemically treated and/or altered; Asbestos Containing material shall be defined as Any material containing more than 1% asbestos by weight.

2. The demolition or removal of asbestos or ACM in buildings, structures, machines, or facilities, requires the submission of a written work plan to the Contracting Officer. The detailed work plan will be prepared by contractors who are recognized by competent Portuguese authority as qualified to conduct such work and furnished to the Contracting Officer prior to the start of work. A permanent copy of the work plan will be kept on file. The Contractor shall issue a notification to the Regional Labor Inspection (Inspecção Regional do Trabalho) to include as a minimum:

a. Name of organization and location;

b. Description of activities involving risk of exposure to asbestos, including date and duration of work activities;

c. Types of asbestos present or handled in the facility;

d. Number of workers exposed or potentially exposed to asbestos;

e. Preventive measures to be implemented to limit workers’ exposure to asbestos;

and

f. Air monitoring results.

Further notifications shall be submitted whenever a significant modification in the use of asbestos or ACM is implemented or when the activity ends.

3. The contractor shall be responsible for the proper identification, removal, handling, containerization, labeling, storage and disposal of ACM. All asbestos must be disposed of in an approved/certified asbestos landfill. The contractor shall provide to 765 ABS Environmental Office a copy of the waste disposal manifest submitted in SRIR (Sistema Regional de Informação de Resíduos, http://srir.azores.gov.pt) completely filled and signed by the landfill where the waste was received or disposed of. Permanent records documenting the disposal action and site will be maintained by 765 ABS Environmental Office.

Lead Based Paint (LBP):

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 17, Lead Based Paint. For the purposes of this contract lead based paint shall be defined as Paint or other surface coatings that contain lead equal to or exceeding 1.0 milligram per square centimeter (mg/cm2), or 0.5% by weight or 5,000 parts per million (ppm) by weight.

2. The contractor shall be responsible for the proper identification, removal, handling, containerization, labeling, storage and disposal of LBP waste. Dispose of lead-contaminated waste that meets the definition of a hazardous waste in accordance with Chapter 6, “Hazardous Waste”. The contractor shall provide to 765 ABS Environmental Office a copy of the waste disposal manifest submitted in SRIR (Sistema Regional de Informação de Resíduos, http://srir.azores.gov.pt) completely filled and signed by the landfill where the waste was received or disposed of. Permanent records documenting the disposal action and site will be maintained by 765 ABS Environmental Office.

NATURAL RESOURCES

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 13, Natural Resources and Endangered Species and AFI 32- 7064 Integrated Natural Resources Management. For the purposes of any project natural resources shall be defined as all living and inanimate materials supplied by nature that are of aesthetic, ecological, educational, historical, recreational, and scientific or other value.

2. Preserve the natural resources within the project boundaries and outside the limits of permanent work. Restore to an equivalent or improved condition upon completion of work that is consistent with the requirements of the Installation Environmental Office or as otherwise specified. Confine construction activities to within the limits of the work indicated or specified.

3. Except in areas to be cleared, do not remove, cut, deface, injure, or destroy trees or shrubs without Contracting Officer's permission. Do not fasten or attach ropes, cables, or down guys to existing nearby trees for anchorages unless authorized by Contracting Officer. Where such use of attach ropes, cables, or down guys is authorized, the Contractor shall be responsible for any resultant damage.

4. Protect existing trees that are to remain and which may be injured, bruised, defaced, or otherwise damaged by construction operations. Remove displaced rocks from uncleared areas.

By approved excavation, remove trees with 30% or more of their root systems destroyed.

Removal of trees and the procedure for removal requires approval of the Contracting Officer.

5. Remove trees and other landscape features scarred or damaged by equipment operations, and replace with equivalent, undamaged trees and landscape features. Obtain Contracting Officer's approval before removal or replacement.

HISTORICAL AND ARCHAEOLOGICAL RESOURCES

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 12, Historical and Cultural Resources and AFI…