Attachment 6 - Service Instructions for OS Certified Mail Requirements.pdf
PDF 104 KB Posted
- Attached to
- Enterprise Process Servers Federal contract opportunity
- Solicitation number
- 50310225Q0078
- Issued by
- Securities and Exchange Commission
About this file
This attachment details the tasks required for USPS Certified Mailing of Government Documents for the Office of the Secretary. The contractor is expected to process 5-10 document packages per week, which typically include 5 documents totaling 15-20 double-sided pages. Key document types include Order Instituting Proceedings (OIP), litigated proceeding guidance, filing and service checklist, party letter, and service list. Special handling is required for incarcerated individuals, who receive additional documents like the Rules of Practice and require a "special mail" label on the envelope.
The mailing process involves several specific steps: printing documents received via email, preparing envelopes with recipient information and a case file number, creating a certified mail green card with the Office of the Secretary's address, and scanning and emailing the USPS certified mail receipt on the same day or next business day. Documents must be processed promptly, with the contractor required to email a scanned image of the certified mail receipt to the Office of the Secretary immediately after mailing, ensuring timely and accurate document service.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| AMENDMENT 00001 Question and Answer 50310225Q0078.pdf | ||
| Attachment 8 Non-Disclosure Agreement - Entity.pdf | ||
| Attachment 3 Domestic Return Receipt Form PS 3811.pdf | ||
| Attachment 2 Rules of Practice.pdf | ||
| Attachment 7 Special mail labels for incarcerated individuals.pdf | ||
| Attachment 4 Domestic Certified Mail Receipt Form PS3800.pdf | ||
| Attachment 1 Pricing Template.xlsx | XLSX spreadsheet | |
| Attachment 9 Non-Disclosure Agreement - Personnel.pdf | ||
| Attachment 5 - Green card with SEC Return Address.pdf | ||
| Statement Of Work v4.pdf | ||
| Combined synopsis solicitation v4.pdf |
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Text version
Attachment 6 - Tasks Required for USPS Certified Mailing of Government Documents
1. Process documents on same day or the next business day.
2. In a given week, it is anticipated the Contractor will serve anywhere from 5-10 packages which will include the documents in (3) below. Service of these document packages would involve:
(i) Printing (double-sided) the order and accompanying documents sent to courier via email;
(ii) Preparing an envelope with the addressee’s information using label-ready information provided by Office of the Secretary – in addition to the recipient’s information, the label will include an additional file number (for example, 3-12345) which is the case number;
(iii) When preparing the label for step (ii) above, an additional label must be printed for step
(iv) below
(iv) Put Office of the Secretary’s address on the certified mail green card that the US Postal Service will return once delivery is attempted (see Attachment 5)
(v) Scanning and emailing a copy of the USPS certified mail receipt
3. Each document package will vary, but typically will include 5 documents for an average total of between 15-20 pages (print documents double-sided):
• Order Instituting Proceedings (OIP) (on average between 4-8 pages)
• OS litigated proceeding guidance document (7 pages)
• Filing and service checklist (2 pages)
• Party letter (1 page)
• Service list (1 page)
• Some parties may receive an additional one-page document called a Document Request
Letter
• Incarcerated individuals have special instructions:
i. Include a copy of the Rules of Practice (see Attachment 2)
ii. Affix an additional label (“special mail” label) applied to both the front and back of the envelope see (Attachment 7).
4. To comply with this requirement, the Contractor shall email the Office of the Secretary a scanned image of the U.S. Postal Service Certified Mail Receipt with certain information filled in the same day the envelope is mailed. See Attachment 4 for an example.
File details come from the government source that posted it. Updated .