Attachment 6 - Sample TO PWS.docx

SAMPLE

PERFORMANCE WORK STATEMENT (PWS)

1. Contracting Officer’s Representative (COR). SAMPLE TO

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

c. Property Administrator See DITCO Additional Text G1 - Points of Contact

2. Contract or Task Order Title. Electromagnetic Spectrum (EMS) Services, Operations, Electromagnetic Environmental Effects (E3) Program, and Strategic Planning Support, the Applied Engineering, and Mobile Service Provider (MSP) Support/ SAMPLE BATCH

3. Background. The following PEO Transport mission element will be addressed:

E3 and Spectrum Engineering – Analyzing equipment and systems for potential E3 problems and recommending solutions.

In future operational environments, it is essential that electromagnetic systems perform as expected to help achieve mission objectives. The challenges faced in meeting our objectives include:

1. Rapidly changing technologies associated with spectrum systems;

2. Competing demands for spectrum access;

3. Adversaries utilizing advanced technologies;

4. Coordinating and collaborating with all pertinent stakeholders (e.g., services, intelligence community, mobile, academia);

5. Providing timely and accurate information for decision makers at the appropriate level; and

6. Working efficiently across multiple mission areas and organizations.

A thorough understanding of the physics and technologies related to spectrum-dependent systems and how tactical operations are affected is essential in supporting this effort. This includes:

1. Spectrum related technologies (e.g., electromagnetic propagation, non-linear effects, antennas, near field conditions, electromagnetic pulse, etc.) across the electromagnetic spectrum;

2. System performance considerations (e.g., digital signal processing, software-defined radios, encryption technologies, system vulnerabilities, etc.);

3. Software tools (e.g., engineering, scenario) applications and limitations; and

4. Testing and measurement tools and processes and limitations.

To achieve the objectives of this PWS, it is imperative that the contractor takes an integrated approach while considering PEO Transport, the customer base, and technical, operational, policy, and acquisition factors. The contractor shall be required to work in close communications with all stakeholders to ensure that requirements and expectations are met. This includes:

1. Promoting and leveraging a multi-disciplinary, highly skilled workforce with technical, analytic, and operational expertise;

2. Encouraging collaboration to strengthen partnerships across diverse domains;

3. Aligning business processes, management practices, and tools to best serve the broader community; and

4. Applying consistent and repeatable quality management practices (e.g., ISO 9001) to ensure that requested products and services are value-added and delivered within cost and schedule.

Management of these elements include:

1. Planning

2. Execution

3. Communications

4. Monitoring (e.g., periodic reviews, testing)

5. Adjustments

6. Delivery and acceptance criteria

5. Scope.

This task order will provide technical support to PEO Transport for the following tasks:

The contractor shall determine the potential for electromagnetic interference from the proposed commercial telecommunications system transmitters to existing and planned military, Government, and commercial spectrum dependent systems. The analyses will employ Government-supplied worldwide frequency assignment databases, extensive equipment parameter databases, and sophisticated analysis models that can predict potential interference for the proposed commercial transmitting systems. The contractor shall determine the potential for electromagnetic radiation hazards (RADHAZ) from the proposed telecommunications system transmitters to personnel, fuel, and ordnance with electrically initiated devices. On-site measurements, when required, will employ contractor and/or Government provided equipment to accurately test and measure the electromagnetic environment at DoD facilities and bases.

Analyses shall consist of one or a combination of different MSP systems, as listed below:

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 8% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements.

6.1 Task 1 – TO Management. The contractor shall provide management, personnel, planning, and coordination support necessary to accomplish all work requirements specified at the contract and TO level. The contractor shall provide a senior spectrum engineer to oversee, coordinate, and provide leadership and the controls necessary to manage all TO activities under the Indefinite Deliver, Indefinite Quantity (ID/IQ) contract. The contractor shall manage deliverable targets, maintain staffing at levels required to satisfy customer requirements, team, and/or subcontract as needed.

The contractor shall supply all programmatic and subject matter expertise required to accomplish all tasks specified at the contract and TO level.

For understanding and planning purposes, the contractor’s list of key personnel shall include the following:

· Senior Spectrum Engineer Key personnel shall be documented in the Program Management Plan. No changes in key personnel shall be made unless the contractor can demonstrate that the qualifications of prospective replacement personnel are equal to or higher than the qualifications of the person to be replaced and the contractor shall notify the Contracting Officer’s Representative (COR) and the Contracting Officer (KO) of any key personnel changes within three (3) business days. All changes in key personnel must be approved by the Government. The Government reserves the right to designate additional key personnel throughout the life of this contract.

The Senior Spectrum Engineer shall manage and coordinate all TO activities under the ID/IQ contract in addition to providing engineering support, as specified in each TO awarded under this ID/IQ contract.

The Senior Spectrum Engineer serves as the main point of contact with external customers and stakeholders; oversees project engineers and all program activities from daily analysis to long term planning; plans and performs E3 analysis and spectrum measurement surveys of the electromagnetic environment; develops and reviews all outgoing technical reports and analyses prior to delivery to the customers; tracks performance, schedules, and identifies risks and provides mitigations to keep programs on target; ensures all work complies with policies, regulations, and requirements at the ID/IQ contract and TO level.

The Senior Spectrum Engineer shall have the following minimum qualifications: Master of Science in Electrical Engineering (or similar) and 8+ years of spectrum-related experience; or Bachelor of Science in Electrical Engineering (or similar) and 12+ years of spectrum-related experience.

Deliverables provided at the ID/IQ level.

6.2 Task 2 – E3 and RADHAZ Analysis. The contractor shall provide E3 engineering support services to commercial MSPs prior to the installation of new, modified, or upgraded commercial telecommunications service equipment/systems on DoD/federal property. The contractor shall analyze the potential for electromagnetic interference (linear and non-linear) from commercial telecommunications equipment/systems to existing and planned military, Government, and fixed/mobile spectrum dependent systems on DoD/federal property. The contractor shall analyze the potential for electromagnetic RADHAZ to personnel, fuel, and ordnance with electrically initiated devices at Army and Air Force bases and property. The contractor shall include appropriate mitigation strategies when the interference threshold is exceeded. The contractor shall provide support in the preparation and processing of MSP related TO documentation, including proposals, sales contracts, transmittal letters, cost estimates, project folders, provider applications, and the tracking of documents.

Types of deliverables (specified in the individual TOs) may include but are not limited to: Consulting Reports and Monthly Progress Reports.

Deliverables:

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

Schedule of Deliverables

6.3 Task 3 - RESERVED

6.4 Task 4 – Transition-In (Phase-In) of Contract and Continuity of Services

The objective of the transition-in and transition-out task areas is to ensure continuity of services during the transition between the ID/IQ effort and/or specific TOs.

6.4.1 Transition-In: The contractor shall execute a smooth and seamless transition-in, ensuring continuity of services.

The contractor shall support a transition-in period during which transition between the contractor and predecessor contractor is necessary to assure minimum disruption to vital services and Government activities. The transition-in period is projected to be approximately 30 business days. All key personnel/key positions must be onboard at start of the period of performance. 50 percent total staffing must be complete within two weeks of the start of the PoP and 100 percent within 30 days.

Final transition-in plan must be approved by the Government between the 22nd and 25th business day after award.

Final transition-in plan must be approved by the Government between the 22nd and 25th business day after award.

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

7. Performance Standards.

Tasks 6.1, 6.2, and 6.4

· Consulting Reports

· Monthly status reports

· Kick-Off Meeting

· Management & Staffing Plan

· Transition In Plans

· All other documentation prepared for PEO Transport

Technical Requirements: Percentage of technical requirements contained in the PWS that were met by the contractor. In addition, the deliverable must be complete and free from major technical errors before being accepted by the Government. Meeting 95% of the requirements and being complete and free of major technical errors is an

AQL.

All plans and reports should contain only minor technical errors that require correction prior to final delivery. Minor technical errors should have no or minor impact on final conclusions drawn in the report.

All relevant data must be included in the report. Conclusions must be fully supported by data and information in the report. The report must be accurate. Reports should reflect innovative solutions or unique insights to resolve problems.

Reports must not require multiple returns to the contractor for editorial re-work prior to being accepted by PEO Transport, user, or sponsor. Reports must be organized so that a typical reader can follow the flow of information in the report with figures and tables properly marked and easily read.

PEO Transport approved report format should be used unless other provisions are stipulated at the beginning of the task.

Minimal report rework post-delivery is an

AQL.

Schedule Requirement: AQL is report delivered on-time. The delivery date is the date the contractor provides the final deliverable to the Government.

The total number of deliverables provided In Accordance With (IAW) the PWS listed date divided by the total number of deliverables due under task order.

Tasks 6.1, 6.2, and 6.4 – Technical Support Technical Support AQL: The contractor must prepare for, and participate, in meetings, site visits/measurement surveys and conferences. If material is presented, it must be accurate and professional. If documents are prepared, they must be accurate, free of errors, and require little or no editorial rework. If database entries/outputs are required, they must be accurate and in the proper format. If ad-hoc analyses are performed, they must be accurate and meet all requirements. The contractor must provide the appropriate response (in-house analytical and deployed staff) to resolve interference events.

The total number of deliverables provided In Accordance With (IAW) the PWS listed date divided by the total number of deliverables due under task order.

time. Problems that occur are minor and are resolved in a satisfactory manner.

The number of users who were satisfied, more than satisfied, very satisfied divided by the total number of completed surveys returned.

At least four Government personnel must complete and return surveys for the results to have at least a 95% confidence factor rating with a 5% error rate.

8. Incentives.

This task order is a Firm-Fixed-Price requirement. Performance will be documents in the Contractor Performance Assessment Reporting System (CPARS) at the ID/IQ contract level.

· Positive Incentives:

· Exercise of task order and contract option period(s).

· Quality services accepted by the Government, allowing the contractor to invoice for services rendered.

· Positive CPARS.

· Negative Incentives:

· Negative CPARS.

· If overall performance is unacceptable, the Government will not exercise the remaining. contract or task order option period(s).

· Letters of concern, show cause letters, cure notices, and contract termination.

· When unacceptable performance occurs, withholding of payment for services until corrective action is taken.

· As a part of the closeout process, the contractor shall, within thirty (30) days before the final day of performance, turn over all equipment, reports, and data, either received or generated during the performance of the contract. Failure to meet at this requirement at contract closeout assesses a 10% withholding of final payment until this action is completed.

9. Place of Performance.

Mission Location(s): 6910 Cooper Avenue, Fort George G. Meade, MD 20755-7901 with possible local travel to 2204 Turbot Landing, Annapolis MD 21402-5064.

Place of Performance: Alternative work sites allow for regular telework or remote work flexibilities. Regardless of where work is performed, the contractor shall ensure that work is completed effectively and that mission needs and requirements are met, without degradation of services. Also, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. The contractor shall propose on-site rates for all work performed at an alternative work site. Incidental charges incurred while working at an alternative work site (e.g., electricity, internet) are not allocable to the contract and shall not be billed to the government.

All non-local travel shall be planned and conducted in support of the individual tasks contained in the TO. Local travel to and around the mission location may be required throughout the period of performance; this travel will not be reimbursed. Long distance travel within CONUS may be required to support the requirements of this PWS. Long distance travel within CONUS must be pre-approved in writing by the COR at least 30 days prior to the contractor incurring the cost in support of this contract.

Secondary Place of Performance – Contingency Only. As determined by the COR, contractor employees may be required to work at a secondary place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather). Additionally, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

The maximum number of seats available in the government site for this effort is TBD (space waiver tracking #TBD for Government use only).

10. Period of Performance.

The period of performance for this task order will be 20 weeks from the date of award.

Recognized Federal Holidays: The contractor is not required to perform services on Federal Holidays (as specified on the U.S. Office of Personnel Management website), unless otherwise specified by the COR.

Unplanned Federal Government Closure: In the event an authorized official, by either executive or legislative order, declares Federal offices closed (treated as a holiday for pay and leave purposes), the order only applies to Federal employees (unless otherwise stated in the order).

11. Security Requirements. This section supplements Block 13 of the Government provided DD Form 254, Contract Security Classification Specification. The following security requirements shall apply to this effort.

NOTE: This requirement is a TO under an existing ID/IQ contract and the base contract DD254 covers all TOs. DD254s are not required for individual task orders

The contractor shall coordinate visits with site Point of Contract (POC)s providing at least a 72-hour notice (or according to each site security requirements) prior to any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by cleared DISA personnel (civilian, military, or contractor).

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI).

A. GFP will be provided for this contract at the ID/IQ level, as indicated in the GFP attachment included at solicitation, distributed at award, and incorporated via the GFP Module in PIEE. GFP shall be managed IAW the terms of FAR 52.245-1, corresponding GFP DFARS clauses and additional DITCO Instructions incorporated in award.

Contractors shall accept and/or report provided GFP via the Shipping and Receiving document in the GFP module upon acceptance and/or IAW Additional DITCO Instruction H9. Serially managed items are provided to the contractor by DoD and require all events identified in DFARS 252.245-7005 (and/or any subsequent DFARS or Agency GFP reporting requirements) to be reported by the contractor.

Contractors in possession of GFP shall provide the COR or PA an annual report of all GFP in its possession to include the item description, make, model, serial number, IUID, and last inventory date; the report should be minimally provided on an annual basis and 30 days prior to the expiration of any performance period (base and options) IAW with Additional DITCO Instruction H9.

Deliverable:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

13. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Participation in Technical Interchange Meetings may yield opportunities for additional spectrum related support.

b. Identification of Potential Conflicts of Interest (COI). The contractor shall identify any possible Organizational Conflict of Interest (OCI) or Organizational and Consultant Conflicts of Interest (OCCI) as defined in Subpart 9.5 of the Federal Acquisition Regulation and in the DISA Acquisition Regulation Supplement (DARS) Subpart 9.5. If there is an OCI, the contractor must inform the KO and COR and provide an OCI Mitigation Plan that identifies how the OCI is to be mitigated.

Selection of a subcontractor providing support under this contract is governed by the same OCI / OCCI regulations.

c. Identification of Non-Disclosure Requirements. The contractor shall obtain and maintain Non-Disclosure Agreements (NDA) for each employee assigned to the contract and TOs awarded under this contract. Initial NDAs shall be signed within one week of contract award, and NDAs shall be kept current through the entirety of the period of performance as employee turnover occurs. The contractor shall ensure that all employees assigned to the contract have executed NDAs on file as of the date of the Monthly NDA Status Report, which shall include names and NDA status of all current employees assigned to the contract.

Deliverable:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

14. Section 508 Accessibility Standards.

E205.1 General Electronic content shall comply with E205.

E205.2 Public Facing Electronic content that is public facing shall conform to the accessibility requirements specified in E205.4.

E205.3 Agency Official Communication Electronic content that is not public facing shall conform to the accessibility requirements specified in E205.4 when such content constitutes official business and is communicated by an agency through one or more of the following:

A. An emergency notification;

B. An initial or final decision adjudicating an administrative claim or proceeding;

C. An internal or external program or policy announcement;

D. A notice of benefits, program eligibility, employment opportunity, or personnel action;

E. A formal acknowledgement of receipt;

F. A survey questionnaire;

G. A template or form;

H. Educational or training materials; or I. Intranet content designed as a Web page.

E205.4 Accessibility Standard (WCAG 2.0) - Electronic content shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (Incorporated by reference, see 702.10.1).

E205.4.1 Word Substitution when Applying WCAG to Non-Web Documents. For non-Web documents, wherever the term "Web page" or "page" appears in WCAG 2.0 Level A and AA Success Criteria and Conformance Requirements, the term "document" shall be substituted for the terms "Web page" and "page". In addition, in Success Criterion in 1.4.2, the phrase "in a document" shall be substituted for the phrase "on a Web page".

E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E301 General

E301.1 Scope. The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

E302 Functional Performance Criteria

302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

Enclosure 4a, PWS Page 1 of 11 Pages 2015/Version 9

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