Attachment 6 - Questions and Answers.pdf
PDF 49 KB Posted
- Attached to
- True North Family Retreat - Childcare
- Solicitation number
- FA442726Q1104
About this file
This is a Questions and Answers document for federal contract FA442726Q1066 addressing childcare services for a GWL Family Retreat at Travis AFB, California.
The document clarifies operational requirements for the childcare contract, including staffing ratios by age group (0-12 months at 1:4, 1-2 years at 1:5, 3-5 years at 1:10, 6-11 years at 1:12, and 12-18 years at 1:15). Historical attendance data indicates an average of 51 children ages 0-5 years, 56 children ages 6-11 years, and 10 children ages 12-18 years over the past three years, with a maximum capacity of 144 children from up to 24 military families. The contractor providing childcare services must be state-licensed, with all employees operating under the managing company's license. Three separate rooms will be available for age-grouped childcare operations, with tables and chairs provided by the hotel and changing stations available in the conference center. The contractor will have facility access on the evening of August 21 for setup prior to the August 22 event date, pending time confirmation with Great Wolf Lodge.
The contractor is responsible for providing all supplies including nap mats, diapers, wipes, and formula. Parents will preregister children with attendance confirmed prior to the event. As a Firm Fixed Price contract, bidders may submit either a consolidated fully-burdened price or a detailed expense breakdown for all costs including travel, staffing, supplies, and insurance. Liability insurance is required per the SOW. The prime contractor may satisfy staffing and licensing requirements through a qualified subcontractor while maintaining overall contract management responsibility, with qualifications and past performance of proposed subcontractors subject to government evaluation.
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Text version
15 June 2026
QUESTIONS & ANSWERS
FA442726Q1066 – GWL Family Retreat Childcare – TRAVIS AFB, CA
QUESTION ANSWER
Can I get clarification on the anticipated age breakdown for the purpose of childcare ratios and staffing?
0-12months (1:4) 1-2yrs (1:5) 3-5yrs (1:10) 6-11yrs (1:12) 12-18yrs (1:15)
Can a historical age breakdown be provided for the following groups:
- Infants (0-12 months)
- Toddlers (1-2 years)
- Preschool (3-5 years)
- School Age (6-12 years)
0-5yrs
6-11yrs
12-18yrs
The SOW states a maximum of 144 children from up to 24 military families. What has been the average number of children in attendance over the last three years?
0-5yrs (51) 6-11yrs (56) 12-18yrs (10)
Are all providers required to be state licensed childcare providers or just the contract manager?
Yes, the contactor providing the childcare service should be licensed and I assume that the managing company having a license the employees of that company also fall under their license.
Can you confirm that the contractor may have to supply items such as nap mats, diapers, wipes and formula?
Contractor is responsible for providing supplies per para 2(b)(i)(4) of the SOW
Will parents preregister children before the retreat?
Yes, we will have names and ages.
Will attendance be confirmed prior to the event date?
Yes
How many rooms will be available for childcare operations?
3 Rooms
Will separate rooms be available for each age group?
Yes
Will tables, chairs, cribs, changing stations, and storage be provided?
Tables and chairs will be the rooms setup buy the hotel.
Changing stations will be available in the conference center.
Will the contractor have access to the facility for setup prior to August 22?
Yes, the evening of 21 August.
What time will facility access begin? Will need to confirm time with Great Wolf Lodge.
Approximately how many infants are anticipated to require:
- Formula
- Diapers
We have not began sign-ups as of yet. Contractor is responsible for providing supplies per para 2(b)(i)(4) of the SOW. But from the signs ups from the last retreat there were 5 infants 6 weeks to 8 months.
- Wipes
- Nap accommodations Are there any special insurance endorsements required?
Liability insurance in accordance with 2(c)(iii) of the
SOW
Since this is a Firm Fixed Price contract, should the quote include all travel, staffing, supplies, insurance, and administrative costs as one fully burdened price?
You can either provide a breakdown of all expenses as a separate document or the total price in the solicitation document.
Are travel expenses reimbursable separately, or should they be included in the fixed-price quote?
You can either provide a breakdown of all expenses as a separate document or the total price in the solicitation document.
I would like to confirm whether the Government will consider the qualifications, experience, licensing, and past performance of a proposed subcontractor when evaluating technical capability and responsibility requirements under the solicitation.
Additionally, please confirm whether the prime contractor may satisfy the childcare staffing and licensing requirements through a qualified subcontractor, provided the prime contractor maintains overall contract management responsibility.
Prime contracts may provide the required effort or subcontract this effort. In either case, make sure to provide information requested in 52-212-1 and 52-212- 2 of the solicitation
File details come from the government source that posted it. Updated .