Attachment (6) Operating Guidelines Feb 12 2020.pdf
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- Attached to
- Court Interpretation for EOIR and Other Language Services Federal contract opportunity
- Solicitation number
- 15JPSS20F000000017
About this file
This document outlines operating guidelines for contract court interpreters working for the Executive Office for Immigration Review. The guidelines specify procedures for check-in, conduct within the courtroom and courthouse, use of simultaneous interpretation equipment, and check-out. Interpreters must present photo identification issued by their contracting company and have a fully completed Certification of Interpretation form with the hearing details. Within the courtroom, interpreters should sit in the back unless instructed otherwise and acknowledge when their name is called. They must refrain from conversing with parties awaiting hearings or soliciting future work. Any questions about contractor procedures should be directed to the specified contact. Receipt of the guidelines must be acknowledged in writing with signature and date by the interpreter.
A related federal contract opportunity posted by the Department of Justice seeks on-site and telephonic interpretation, translation, transcription, and Computer Aided Real-Time Transcription services for immigration court proceedings throughout the United States and its territories. Services are required on an as-needed basis to support the Executive Office for Immigration Review and other Department of Justice components.
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Text version
Attachment 6
IMMIGRATION COURT OPERATING GUIDELINES
FOR
CONTRACT INTERPRETERS
Please read the following instructions before arrival at the Immigration Court. Your adherence to these guidelines is required when working for the Immigration Court.
PRIOR TO ARRIVAL
Please be sure to have your Certification of Interpretation (COI) filled out. This means that the date, city, state, scheduled time, alien number, Judge's name and language should be on your form. Please contact [Contractor] for this information.
Failure to have the proper information on your COI results in unnecessary delays!
UPON ARRIVAL
Do inform court personnel that you are a contract interpreter and present your contractor issued ID.
Do wear the ID at all times, while on the court premises.
Do sign in at the window/front desk and have your COI date stamped.
Do inform court personnel if you do not have a COI.
Do inform court personnel whether or not this is the first time you have interpreted before the Immigration Court.
Do ask court personnel where you should wait if your hearing is not ready to begin.
Do ask court personnel what the appropriate door is to the courtroom. Pay special attention to doors reserved for Judges and court personnel only!
Do enter the courtroom and, if a hearing is in session, sit in the back of the courtroom, unless instructed by the Judge to wait outside.
Do acknowledge when your name is called.
Do be patient. Occasionally, hearings are delayed and do not start on time.
Do check and test the Simultaneous Equipment prior to the start of the hearing to ensure it is fully charged and operational.
Do not speak to aliens or attorneys awaiting hearings! The people in the waiting room could be the parties in your assigned hearing(s). Conversations could result in your immediate disqualification from your present assignment and future assignments. Report to court personnel and the Judge any type of solicitation from attorneys (both private and Immigration Service attorneys) promptly.
Do not interrupt the proceedings to tell the judge that you must leave to catch a flight.
Do not enter the court’s administrative area or Judge's chambers without being escorted by court personnel.
Do not use phones, typewriters, copy machines, etc., while in the court office area, without permission from the Court Administrator or other designated personnel.
Do not ask court personnel for future interpreting assignments. Distribution of assignments is only done by [Contractor].
Do not solicit employment during your court assignment; handing out business cards, resumes, etc., is strictly prohibited and is grounds for disqualification.
PRIOR TO LEAVING
Please be sure that the court has excused you for the day by verifying at the window that you are not needed for your original or any other hearings. The Judge may be breaking for lunch and expects you back. Failure to return could result in your disqualification.
Finally, be sure that the Judge has signed your COI!
ANY QUESTIONS REGARDING THESE PROCEDURES
CAN BE ADDRESSED BY COURT PERSONNEL.
CALL ___________ FOR QUESTIONS REGARDING
CONTRACTOR OPERATING PROCEDURES.
Receipt Acknowledged:
(PRINT NAME) (SIGNATURE) (DATE)
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