Attachment 6 - Invoicing.pdf
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- Solicitation number
- 36C24726R0134
About this file
This document provides invoicing requirements and procedures for contractors working with the Department of Veterans Affairs (VA).
All government payments to contractors are made via electronic funds transfer in accordance with FAR 52.232-33. Invoices must be submitted per either FAR 52.232-5 (Payments under Fixed-Price Construction Contracts) or 852.232-70 (Payments Under Fixed-Price Construction Contracts Without NAS-CPM), as applicable. The VA mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC) using the Tungsten Network e-Invoicing platform, which is provided at no cost to vendors. Contractors must register with Tungsten Network by emailing VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 prior to submitting invoices. Electronic invoices must be submitted through https://portal.Tungsten-Network.com/Login.aspx after approval by the Contracting Officer Representative (COR) and/or Contracting Officer (CO) following service performance. New vendors with no prior VA contracts must register in ID.Me and complete their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/, as the VA10091 form was eliminated as of July 1, 2020. Support for e-Invoice setup is available through Tungsten Network (1-877-489-6135 or VA.Registration@Tungsten-Network.com) or the FSC (1-877-353-9791 or vafsccshd@va.gov).
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INVOICING
a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –
SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
b. Invoices shall be submitted in in accordance with RFO 52.232-5 Payments under Fixed-Price Construction Contracts (May 2014) or 852.232-70 Payments Under
Fixed-Price Construction Contracts (Without NAS-CPM). (NOV 2018)as applicable.
c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877- 489-6135 for Enrollment.
d. Contractor shall submit an electronic invoice after approval by COR and/or CO following performance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-
Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.
e. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.
f. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only. Interested parties with no prior VA contracts can request a Form 10091 at any time Users must be registered in ID.Me to complete this form.
Further instructions are at the website.
g. For assistance setting up e-Invoice, the below information is provided:
* Tungsten Network e-Invoice Setup Information: 1-877-489-6135
* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com
* FSC e-Invoice Contact Information: 1-877-353-9791
* FSC e-invoice email: vafsccshd@va.gov mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov
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