36C24726R0134.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24726R0134

X resulting from this RFP 521-27-1-5228-0003

521-24-102

36C247

Department of Veterans Affairs VISN 7 Network Contracting Office Birmingham VA Health Care System 700 19th Street South Birmingham, Alabama

Email only. Send to contract specialist:

Cayley.blommers@va.gov and Joseph.osborn@va.gov

No physical documents will be accepted.

Cayley Blommers 762-333-3171

Project No./Title: 521-24-102, "Renovate Wards 2K and 2B for Optometry/Ophthalmology Clinical Use" Project Location: Birmingham VA Health Care System - See box 7

This acquisition is 100% Set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more service-connected veterans.

Offerors are required to complete VAAR 852.219-75, Limitations on Subcontracting (See Attachment 2).

MAGNITUDE OF CONSTRUCTION: Between $5,000,000.00 and $10,000,000.00 NAICS Code: 236220; Small Business Standard: $45 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database (see Attachment 6).

Site Visit: An organized site visit is scheduled for 10/19/2026 at 0800 CST.

Location: Meet at Birmingham VA Medical Center at 700 19th Street South in Birmingham, 35233. Meet at the 19th Street entrance outdoors under the brown metal awning . , and weather permitting can be moved inside to our auditorium.

Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.

Requests for Information (RFIs) are due by 10/26/2026 at 1:00pm ET via email to Cayley.blommers@va.gov.

Late RFIs may not be accepted and offerors are responsible of ensuring questions are received on time.

Responses to RFIs will be provided in question and answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the Email specified in block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

30 365 x x provisions and clauses

X 10

1 electronic 1:00pm EDT 11/12/2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

36C247

Department of Veterans Affairs VISN 7 Network Contracting Office 501 Greene Street, Ste 2 Augusta, GA 30901

Austin Payment Center Department of Veteran Affairs

PO Box 149971 Austin TX 78714-8971

(877) 353-9791 (512) 460-5545

Joseph Osborn

VA-VHA-RPOE-2026-0037

(To be completed by Government)

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

STATEMENT OF WORK / SCOPE OF WORK

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

2.3 GENERAL SOLICITATION INFORMATION

2.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.7 52.228-1 BID GUARANTEE (SEP 1996)

2.8 52.233-2 SERVICE OF PROTEST. (SEP 2006) (DEVIATION NOV 2025)

2.9 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.11 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

2.13 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

2.14 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) .38

3.2 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

3.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

4.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

4.3 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

4.5 52.223-20 AEROSOLS (MAY 2024)

4.6 52.223-21 FOAMS (MAY 2024)

4.7 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND SAFETY DATA (NOV

2025) (DEVIATION) ALTERNATE I (NOV 2025)

4.8 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.12 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

4.13 852.204-70 Personal Identity Verification of Contractor Personnel (MAR 2026)

(DEVIATION)

4.14 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

(DEVIATION)

4.15 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.16 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.17 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.18 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.19 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.20 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.21 List of Attachments

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

Description – in order of priority U/I QTY UNIT PRICE TOTAL

PRICE

Item 1 – The Contractor shall provide all project management, supervision, engineering, labor, materials, equipment, transportation, temporary facilities, permits, inspections, testing, commissioning, and incidentals necessary to complete the renovation, as required by the drawings, specifications, and Statement of Work (SOW).

The Contractor shall field-verify all existing conditions and dimensions prior to beginning construction. Any discrepancies between the contract documents and field conditions shall be immediately reported to the Contracting Officer and Contracting Officer’s Representative (COR) before proceeding.

Completion Time: 365 calendar days from Notice to Proceed (NTP).

JB

A single award will be made on line item for which funds are determined available.

The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN: Offerors are to include a construction price/cost breakdown using Attachment 4.

STATEMENT OF WORK / SCOPE OF WORK

Renovate Wards 2K and 2B for Optometry/Ophthalmology Clinical Use

PROJECT NO. 521-24-102

A. GENERAL GUIDANCE

1. Title of Project: 521-24-102 – Renovate Wards 2K and 2B for Optometry/Ophthalmology

2. Project Overview: The objective of this project is to renovate and repurpose approximately 9,360 square feet of former Mental Health space located on Ward 2K into a new Optometry/Ophthalmology clinical suite and renovate approximately 5,000 square feet of the existing Ophthalmology Clinic located on Ward 2B to improve patient flow, operational efficiency, and clinical functionality.

The completed project will consolidate Optometry and Ophthalmology services into a modernized clinical environment that supports current VA design standards while improving patient access, staff workflow, and long-term maintainability.

The project is located within the Main Hospital (Building 1) at the Birmingham VA Health Care System, 700 19th Street South, Birmingham, Alabama.

3. General

The Contractor shall provide all project management, supervision, engineering, labor, materials, equipment, transportation, temporary facilities, permits, inspections, testing, commissioning, and incidentals necessary to complete the renovation.

The Contractor shall field verify all existing conditions and dimensions prior to beginning construction. Any discrepancies between contract documents and field conditions shall immediately be reported to the Contracting Officer and COR before proceeding.

Any work reasonably inferred but not specifically identified shall be included to provide a complete and fully operational facility.

The Department of Veterans Affairs shall exercise no supervision over Contractor employees.

Existing Conditions

The project is located within an occupied, fully operational hospital originally constructed in 1949.

Former Mental Health services will completely vacate the project area prior to construction. Adjacent hospital departments will remain operational throughout the project.

Existing architectural, structural, HVAC, plumbing, electrical, telecommunications, fire alarm, and fire protection systems will require selective demolition, modification, relocation, and integration with new construction.

Contractor shall protect all adjacent occupied spaces from dust, vibration, noise, water intrusion, and utility interruptions.

Scope of New Work

The work includes, but is not limited to, the following:

A. Demolition

• Selective demolition of existing walls, doors, frames, ceilings, flooring, millwork, plumbing fixtures, HVAC equipment, ductwork, piping, electrical devices, lighting, fire alarm devices, and abandoned utilities.

• Remove obsolete systems no longer required.

• Dispose of demolition debris in accordance with all applicable regulations.

B. Structural

Provide structural modifications necessary to support the renovated clinic including:

• New structural framing

• Lintels

• Framing modifications

• Floor and wall reinforcement

• Structural supports required for mechanical systems

• Repair existing structural components disturbed during construction.

C. Architectural

Provide complete architectural renovation including:

• Metal stud framing

• Gypsum board walls

• Acoustical ceilings

• Painting

• Luxury Vinyl Tile flooring

• Rubber base

• Corner guards

• Wall protection

• Doors

• Frames

• Door hardware

• Millwork

• Solid surface countertops

• Built-in cabinetry

• ADA compliant finishes

• Interior signage

• Miscellaneous finish restoration

D. Mechanical (HVAC)

Modify existing HVAC systems including:

• Installation of new Air Handling Unit (AHU)

• Installation of Variable Air Volume (VAV) boxes

• New ductwork

• New diffusers

• Return air modifications

• Thermostats

• Building Automation System integration

• Testing, Adjusting and Balancing (TAB)

• Commissioning

E. Plumbing

Modify plumbing systems including:

• Domestic cold water

• Domestic hot water

• Sanitary piping

• Vent piping

• Medical sinks

• Lavatories

• Floor drains

• Cleanouts

• Isolation valves

• Associated plumbing accessories.

F. Electrical

Provide complete electrical modifications including:

• Normal power

• Emergency power

• Lighting replacement

• Lighting controls

• Dedicated circuits

• Panel modifications

• Receptacles

• Disconnects

• Conduit

• Wiring

• Grounding

• Electrical testing.

G. Fire Alarm / Fire Protection

Modify existing fire protection systems including:

• Sprinkler relocation

• Fire alarm device relocation

• Smoke detectors

• Horn/strobes

• Fire stopping

• Testing and certification of all modified systems.

H. Telecommunications / Low Voltage

Provide modifications to:

• Data cabling

• Telecommunications

• Network infrastructure

• Wireless Access Points

• Access Control

• Security devices

• CCTV

• Coordination with Owner-furnished communication systems.

I. Infection Control

The Contractor shall comply with all VA Infection Control Risk Assessment (ICRA) requirements.

Provide:

• Dust containment

• Negative air

• Temporary barriers

• Daily housekeeping

• HEPA filtration

• Infection Control inspections

• Interim Life Safety Measures (ILSM) as required.

J. Testing and Commissioning

Perform all required testing and commissioning including:

• HVAC

• Electrical

• Fire Alarm

• Fire Protection

• BAS Controls

• TAB

• Functional performance testing

• Final inspections

• Owner training

• O&M Manuals

• As-built drawings

Phasing

Construction shall be phased to minimize disruption to adjacent occupied departments.

Mental Health services will vacate the project area before construction begins; however, adjacent clinical operations shall remain fully operational.

Utility outages shall be coordinated with the COR a minimum of fourteen (14) calendar days in advance.

No utility interruption shall occur without written approval.

Commissioning

Contractor shall provide all testing, balancing, commissioning, startup documentation, certifications, and training required to place all building systems into full operation.

Period of Performance

365 Calendar Days from Notice to Proceed.

4. Location of Work

Birmingham VA Health Care System

700 19th Street South

Birmingham, Alabama 35233

5. Work Hours

Monday through Friday

8:00 AM – 4:30 PM

Excluding Federal Holidays unless otherwise approved by the COR.

6. Federal Holidays

New Year’s Day, Dr. Martin Luther King’s Birthday, President’s Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

7. Type of Contract

Firm Fixed Price

B. GENERAL REQUIREMENTS

8. The Contractor shall comply with all VA Design Guides, VA Master Specifications, OSHA requirements, NFPA Codes, International Building Code, NEC, Life Safety Code, Infection Control requirements, and all applicable Federal, State, and Local regulations.

Contractor shall:

• Verify all field conditions before construction.

• Coordinate all utility shutdowns with the COR.

• Protect adjacent occupied spaces.

• Maintain a clean work site.

• Restore any damaged finishes.

• Submit shop drawings and product data for approval.

• Provide progress schedules.

• Maintain daily construction reports.

• Submit warranty documentation, O&M manuals, and as-built drawings at project closeout.

9 . An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee when the work is complete.

10. It is the responsibility of the contractor’s personnel to park in the appropriate parking areas. Parking information shall be coordinated with each facility COR.

11. BVAHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

C. GOVERNMENT RESPONSIBILITIES

The Government shall provide access to the work area, coordinate required utility outages, review submittals, participate in inspections, and facilitate coordination with affected hospital services.

D. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

All Contractor personnel shall comply with VA security requirements, obtain VA-issued identification badges, and adhere to all Birmingham VA Medical Center security policies.

E. INTERFERENCE TO NORMAL FUNCTION

Construction activities shall be planned and executed to minimize disruption to patient care and hospital operations.

The Contractor shall:

• Maintain emergency egress at all times.

• Maintain ADA-compliant access.

• Coordinate noise-producing activities with the COR.

• Coordinate utility outages in advance.

• Maintain patient and staff safety.

• Protect existing equipment and finishes.

• Immediately notify the COR of any unforeseen conditions affecting hospital operations.

Suspend work as directed during emergencies or unforeseen operational requirements

F. RECORDS MANAGEMENT

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C.

552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle].

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. PROPOSAL SUBMISSION

A. Proposal Submission:

1. Submit one (1) electronic proposal to the email addresses indicated on page 1, Block 8 of Standard Form 1442. The subject line of the email should include “Company Name, Solicitation Number, Project Title.”

2. The size of each email file shall not exceed 10 MB. If multiple documents are submitted, they may be sent as separate emails. Emails larger than this may be rejected by network servers.

3. Interested firms are responsible for ensuring delivery of the complete electronic submission by the date and time specified in the solicitation. Offerors are encouraged to confirm receipt. Failure to provide the proposal in its entirety by the deadline may result in the proposal not being considered.

B. Proposal Preparation and Format Instructions:

Offerors must provide all information requested for each factor. Proposals should clearly identify each factor and provide sufficient information for the Government to evaluate the proposal in accordance with the criteria stated below.

Proposals shall be organized as follows:

4. TAB A: General Information - Cover Page; Table of Contents; signed SF 1442 and acknowledgment of amendments; current SDVOSB certification; SAM UEI; required offer guarantee; safety/environmental and EMR information; completed VAAR 852.219-75 certification; and VETS-4212 evidence, if applicable.

5. TAB B: Relevant and Recent Past Performance.

6. TAB C: Price Proposal.

II. EVALUATION FACTORS

A. FACTOR 1 - RELEVANT AND RECENT PAST PERFORMANCE

Relevant is defined as performance similar in scope, magnitude, and complexity to the work required by this solicitation’s Statement of Work (SOW), Drawings, and Specifications.

In determining the relevancy of past performance, the Government will consider the totality of the characteristics of each project, including, as applicable, similarity to the following characteristics of this requirement:

• Renovation or alteration of an occupied and operational healthcare, clinical, or similarly complex facility, including work performed while adjacent spaces remained occupied and operational;

• Coordination, phasing, and sequencing of construction activities to minimize disruption to ongoing facility operations;

• Implementation and maintenance of infection-control measures, including dust containment, temporary barriers, negative air, HEPA filtration, housekeeping, and similar infection-control requirements;

• Coordination and execution of utility shutdowns or service interruptions while maintaining operations in adjacent occupied areas;

• Selective demolition and integration of new construction with existing building systems;

• Architectural and structural renovation;

• Modification, replacement, and integration of HVAC systems, including air-handling equipment, VAV systems, ductwork, controls, testing, adjusting and balancing (TAB), and commissioning;

• Modification and integration of plumbing, normal and emergency electrical power, lighting, and controls;

• Modification and integration of fire alarm and fire protection systems;

• Telecommunications, data, wireless access points, access control, security, CCTV, and other low-voltage system modifications; and

• Testing, adjusting, balancing, commissioning, functional performance testing, inspections, owner training, O&M documentation, as-built drawings, and project closeout.

Relevant work may have been performed for the Department of Veterans Affairs, another Federal agency, State or Local Government, or a commercial customer. Relevant work may also constitute a portion of a larger contract, provided the Offeror clearly identifies the work it performed and the value associated with that work.

The Government will evaluate the totality of each project’s scope, magnitude, and complexity. A submitted project is not required to contain every characteristic identified above to be considered relevant, and no single characteristic will independently determine the project’s overall relevancy assessment.

Recent is defined as performance occurring within the five (5) years preceding the solicitation closing date, including ongoing projects for which sufficient performance information is available to permit a meaningful assessment.

Proposal shall include:

7. The Offeror shall submit a minimum of one (1), but no more than three (3), past performance projects.

8. For each project, provide the project title and location; customer/agency name;

contract number, if applicable; period of performance and completion status;

contract/project dollar value; customer point of contact (name, title, telephone number, and email address); and whether the Offeror performed as the prime contractor, joint venture member, or subcontractor. If the project was performed as part of a larger contract or as a subcontractor, identify the approximate dollar value and portion of the work actually performed by the entity whose past performance is being submitted.

9. For each project, provide a brief narrative explaining why the project is similar to this requirement in scope, magnitude, and complexity. The narrative shall identify, as applicable, the extent to which the project involved the characteristics identified above. The Offeror should provide sufficient information for the Government to understand what work the Offeror actually performed, rather than merely describing the overall scope of the referenced contract.

10. Subcontractor Past Performance. If the Offeror relies upon the past performance of a proposed subcontractor, identify the subcontractor, the project(s) for which its past performance is being submitted, and the work that subcontractor is proposed to perform under this requirement. The Government may consider the extent to which the subcontractor’s demonstrated past performance is relevant to the work it is proposed to perform. Proposed subcontractors whose past performance is relied upon in the evaluation are expected to perform the work for which their past performance was considered.

Replacement after award is subject to the requirements of the contract and approval of the Contracting Officer, as applicable.

11. Offerors Without Relevant Past Performance. An Offeror without a record of relevant past performance, or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance and will receive a Neutral/Unknown Confidence assessment.

12. Sources of Past Performance Information. The Government may evaluate past performance using information submitted by the Offeror and information independently obtained by the Government. Sources may include CPARS; PPQs; Government contract files and databases; interviews or inquiries with Contracting Officers, CORs, Program Managers, project personnel, or other customer representatives; and other credible past performance information available to the Government. The Government may consider favorable and unfavorable past performance information obtained from these sources.

13. CPARS and PPQs. If a completed CPARS evaluation is available for a submitted project, the Offeror should provide a copy with its proposal. If the Offeror elects to use Attachment 3, Past Performance Questionnaire (PPQ), the Offeror shall provide the PPQ to the identified customer representative. The customer should complete the PPQ and return it directly to the Government at the email addresses identified in the solicitation by the proposal due date. The Government may consider PPQs received after the proposal due date at its discretion. The Government’s failure to receive a completed PPQ from a customer will not, by itself, be evaluated as adverse past performance of the Offeror. The Government may obtain past performance information from other available sources.

B. FACTOR 2 - PRICE PROPOSAL

14. Complete the Price Offer Schedule in Section 2.1.

15. Provide the construction price/cost breakdown using Attachment 4, including applicable labor, materials, equipment, subcontractor costs, other direct costs, overhead, indirect costs, profit, bonds, and G&A/project staffing/general requirements.

16. Provide supporting documentation showing quotes/price breakdowns for the prime contractor and subcontractors, as applicable.

Limitations on Subcontracting: The price breakdown shall provide sufficient information for the Government to assess the Offeror’s proposed compliance with the limitations on subcontracting applicable to general construction under FAR 52.219-14 and VAAR 852.219- 73/852.219-75. Costs of materials shall be treated in accordance with the applicable clauses.

III. EVALUATION CRITERIA / OVERVIEW

A. The Government will evaluate proposals using two evaluation factors: Past Performance and Price. Past Performance will be evaluated for relevancy and performance confidence.

Past Performance is significantly more important than Price.

B. The Government may obtain and consider past performance information from any credible source available to the Government, including sources not identified by the Offeror.

Information may be favorable or unfavorable and will be considered in accordance with the evaluation criteria stated in this solicitation.

C. PAST PERFORMANCE RELEVANCY ASSESSMENT

The Government will first evaluate the relevancy of each past performance project.

Relevancy will be determined by considering the totality of the project’s similarity to this requirement in scope, magnitude, and complexity, using the relevancy considerations identified under Factor 1. The Government may give greater consideration to past performance information determined to be more relevant to the current requirement. No single relevancy characteristic is dispositive, and a project is not required to demonstrate every identified characteristic to receive consideration.

Very Relevant: Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant: Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

D. PAST PERFORMANCE CONFIDENCE ASSESSMENT

After determining relevancy, the Government will evaluate the quality of performance demonstrated by the Offeror’s recent and relevant past performance information. The Government may consider, as applicable, quality of workmanship, schedule performance, management effectiveness, cost control where relevant, regulatory and safety compliance, subcontractor management, customer satisfaction, problems encountered, corrective actions taken, and other information bearing on successful contract performance.

The Government will consider both the relevancy and quality of the available past performance information in determining its overall expectation that the Offeror will successfully perform the requirements of this solicitation. The resulting Performance Confidence Assessment will be Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Neutral/Unknown Confidence.

E. The Government will evaluate the total proposed price for reasonableness.

F. The Government reserves the right to evaluate proposals and make award without discussions, except for clarifications or other communications permitted by the applicable acquisition procedures. The Government may conduct discussions if the Contracting

Officer determines they are necessary. Offerors should therefore submit their best terms from a performance and price standpoint in their initial proposal.

IV. BASIS FOR AWARD

A. Award will be made to the responsible Offeror whose conforming offer is determined to represent the best value to the Government, considering Past Performance and Price in accordance with the stated relative importance of the evaluation factors.

B. The Government will conduct a tradeoff analysis that considers the evaluated benefits and risks reflected in the proposals and the differences in proposed prices. The Government may select a higher-priced offer when the Contracting Officer determines that the evaluated benefits warrant the price premium.

C. The Government is not required to select the lowest-priced offer and reserves the right to reject any or all offers when determined appropriate.

D. Award will result in a firm-fixed-price contract. The Offeror is responsible for ensuring its proposed price includes all costs necessary to complete the total project requirements in accordance with the solicitation, specifications, and drawings.

E. Individual evaluations will be completed in accordance with the disclosed evaluation criteria. The evaluation team will then reach a consensus assessment. The consensus evaluation and source-selection decision will be based only on the evaluation considerations disclosed in this solicitation.

F. Exceptions to the contractual terms and conditions of the solicitation may result in rejection of an offer. Failure to provide required information may result in the proposal being determined incomplete or otherwise ineligible for award, as applicable.

G. A determination of responsibility will be made for the apparent successful Offeror before award. Eligibility requirements, including SDVOSB certification, limitations on subcontracting certification, VETS-4212 reporting when applicable, and safety/environmental responsibility information, will be addressed in accordance with the solicitation and applicable requirements.

2.3 GENERAL SOLICITATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

A. PROPOSAL MATERIALS

Proposal materials consisting of drawings, specifications, contract forms, and any issued Amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained, and updates are posted. No ‘hard copy’ proposal materials are available.

B. WAGE DETERMINATION:

Wages for all contractors and subcontractors must comply with Construction Wage Rate Requirements (Reference 52.222-6 for further information). The current determination is General Decision AL20260087 from 5/18/2026, Attachment 5.

Be advised the determination that is current at the time of the contract award is the determination that will apply to the contract. Current determinations are always available at https://sam.gov.

II. DATABASE REGISTRATION INFORMATION

A. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

Please Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

http://www.sam.gov/ https://sam.gov/

B. THE EXCLUDED PARTIES LIST SYSTEM (EPLS)

To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract.

During the performance of this contract, the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

C. VETS-4212 REPORTING REQUIREMENT

Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year.

Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C.

4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

For more information on this requirement and/or for completing the web-based reporting form, visit https://www.dol.gov/agencies/vets/programs/vets4212.

Certifications and Other Statements of Offerors, and RFO clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

III. BONDING INFORMATION

A. BID GUARANTEE

A bid guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount by the proposal submission date and time shall require rejection in all cases except those listed in the Revolutionary Federal Acquisition Regulation Overhaul (RFO) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see RFO 28.106-1), and the form must be a scanned copy of an original (no whiteouts, clear signatures, seals must be evident http://www.dol.gov/agencies/vets/programs/vets4212 and visible) and contain the proper solicitation number, proposal due date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see RFO 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

B. PERFORMANCE AND PAYMENT BONDS

In accordance with Contract Clause 52.228-15 and RFO 28.102, Contractors are reminded that any amount awarded between $35,000.00 to $150,000 shall require a Payment Bond (SF 25A) or an Irrevocable Letter of Credit (ILC), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award as instructed by the contracting officer. The bonds shall contain no whiteouts or other corrections. Payment and Performance bonds are required in the penal sum of 100% of the contract's price.

IV. SECURITY/BADGING

A. Contractor employee (s) may be required to obtain security screenings and/or ID badges for employees through VA prior to the start of any work on site depending upon length of work time on site. The contractor must coordinate badge requests with the respective Contracting Officer Representative (COR). Any PIV Badging requires two (2) trips to a VA facility and the time required to complete the necessary paperwork. One trip is for completing the electronic fingerprinting, and the other to pick up the PIV Badge.

B. ROSTER: Within 15 days after issuance of the notice to proceed or as agreed to with the Contracting Officer, the Contractor should provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigation.

C. FORMS: Contractor personnel will need to complete the forms listed below depending upon the length of facility access needed:

D. Employee access for less than 6 months: Fingerprint request form (PIV Office Fingerprint Request Form (Updated 3-1-2020)) and SAC form (SAC FORM (NEW))

Any VA PIV facility can take fingerprints; not necessarily where the work is to be performed.

E. Employee access for greater than 6 months: Fingerprint request form, SAC form, Contractor Background Investigation Request (Contractor Background Investigation Request Form 06-03-2021), OPM optional form 306 (of306) Personnel shall submit all required information related to their background investigations utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC). Emails will be sent to employees requiring completion.

F. BADGING STEPS: After completing forms, the following steps need to be followed to obtain a badge.

1) Fingerprints: Need to schedule fingerprinting in coordination PIV Office.

Fingerprint request form and SAC form must be brought to the PIV office along with two forms of valid ID when Contractor gets fingerprinted. Contractor informs COR of employees that have been fingerprinted and sends COR all the required forms. Only electronic fingerprints are authorized.

2) Adjudication: COR submits the paperwork to the required office for adjudication. COR receives confirmation that the Contractor is favorably adjudicated, or contractor answers follow up questions. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

3) Sponsor: COR will let the Contractor know when they have been sponsored.

4) Badging: Contractor schedules an appointment using https://portal.usaccess.gsa.gov/scheduler. Note: This link is best used in Google Chrome. Contractor personnel must bring two forms of valid ID when picking up a badge.

C. COMPLIANCE: Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to the VA Facility and systems by Contractor and Subcontractor employees.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fportal.usaccess.gsa.gov%2Fscheduler&data=05%7C02%7C%7Ce36d9f33ce144b6c603b08dd131b1f72%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638687729419852310%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UymXGgaOPR20eif3lR%2FO4vYKb1afhgI%2FRc8tWiLs%2FQw%3D&reserved=0

Employees must follow all HSPD-12 policies and procedures and use and protect their assigned identity credentials per VA policies and procedures, display their badges at all times, and return the identity credentials upon termination of their relationship with VA.

D. PIV Badges are required for work to be performed on any BVAHCS facility.

NOTE: VA SECURITY PROCEDURES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

V. INVOICES:

A. All payments by the Government to the contractor will be made in accordance with: RFO 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

B. Invoices shall be submitted per RFO 52.232-5 Payments under Fixed-Price

Construction Contracts (May 2014) and 852.232-70 Payments Under Fixed-Price Construction Contracts (Without NAS-CPM) (NOV 2018). For detailed instructions, refer to Attachment 6 Invoicing.

2.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (NOV 2025) (DEVIATION)

(a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a…