Attachment 6 - HAFB Contractor Env Guide Rev - Nov 2019.pdf

Hanscom Air Force Base

Contractor Environmental Guide

Revised November 2019

66th Air Base Group/Civil Engineering

Environmental Element

120 Grenier Street

Hanscom AFB, 01731

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 66TH AIR BASE GROUP

HANSCOM AIR FORCE BASE MASSACHUSETTS

MEMORANDUM FOR CONTRACTOR PERSONNEL

FROM: 66 ABG/CEI

SUBJECT: Contractor Environmental Guide

1. On behalf of 66 Air Base Group/Civil Engineering, Environmental Element, welcome to Hanscom Air Force

Base (AFB). We would like to take this opportunity to explain some of the environmental requirements related to performing work on this installation, and also inform you of our Environmental Management System (EMS) requirements.

2. The role your company plays in keeping Hanscom AFB compliant is vital. Adherence to this guide will help increase your company’s awareness of the installation’s EMS and environmental regulatory requirements that impact Hanscom AFB. This guide covers the significant environmental aspects and impacts that contractors often influence at Hanscom AFB. You will find a list of these aspects in Appendix E. After contract award, please complete and sign Appendix E, and submit it to the contract administrator immediately after the pre-construction meeting.

3. The contract administrator will place a signed copy of Appendix E in the contract folder and forward a copy to the point-of-contact below.

4. If you have questions about this requirement or require further assistance, please contact the Chief, Environmental Section, 66 ABG/CEIE at 781-225-6142.

CHARLES N. STRICKLAND III, P.E.

Installation Management Flight Chief

Hanscom AFB Contractor Environmental Guide

Part 1 – Obligations

1.1. All contractors are obligated to comply with federal, state, and local environmental regulations, and

Hanscom AFB Environmental Management System (EMS) requirements. Some of the environmental issues to be considered while completing your job at Hanscom AFB include:

- Hazardous material (HAZMAT) usage & management

- Hazardous waste disposal

- Asbestos abatement and disposal

- Lead abatement and disposal

- Recovered materials usage

- Protection of native plants and birds

- Stormwater discharges and erosion control measures

- Construction and Demolition (C&D) waste recycling / disposal

- Waste management

- Influence on the installation’s most significant environmental aspects (see Appendix E)

1.2. Prime contractors are obligated to ensure all subcontractors also adhere to environmental regulations.

Part 2 – Responsibilities

2.1. Contractors, subcontractors and concessionaires are responsible for environmental protection while in the process of executing contracts on Hanscom AFB involving, but not limited to:

- New Construction

- Renovations and major repairs on existing structures or systems

- Demolition/removal of old structures or systems

- Excavation and trenching

- Performance of contracted maintenance or services

2.2. All contractors, subcontractors, and concessionaires will comply with environmental regulations.

2.3. Pre-work conference: The prime contractor will brief employees and/or subcontractors on environmental regulations and policies as applicable to the project. Provide documentation of briefing to the Contracting Officer prior to any construction.

2.4. Project sites are subject to inspection at any time by the Hanscom AFB Environmental Element

(CEIE) to ensure compliance with environmental regulations and practices.

2.5. Contractors must report spills to the Base Fire Department; dial 911

2.5.1. The Base Fire Department will follow the installation Spill Prevention and Response Plan protocols.

2.6. Contractors must coordinate all spills with CEIE for directions regarding disposal of spill residues

(781-225-6913/6142).

2.7. Contractors shall take immediate corrective action to correct substandard environmental practices or conditions in order to comply with environmental regulations if informed of a violation.

Part 3 – Summary of Common Environmental Requirements and Contractor Responsibilities:

3.1. The following, organized by the step/action that occurs in a typical construction project, is a list of common Contractor responsibilities. This table is not all inclusive of all environmental requirements that could be encountered during a construction project (for instance the removal of underground storage tanks).

If further guidance is needed on a specific construction project, please contact CEIE at 781-225-6142.

Requirement When is it required?

Required Action?

Required Submittal

Contract Award

Complete

Appendix E

Always unless deemed not applicable by the installation

EMS Cross-Functional

Team

Complete the EMS Most Significant Environmental

Aspects Awareness Form at Appendix E. Turn form into contract administrator at or before the pre-construction meeting.

Submit a copy of the completed form to the contract administrator.

Design Stormwater

Management –

Design Criteria

On all design to the maximum extent practicable

Redevelopment projects will meet Massachusetts

Stormwater Management Guidelines for new construction and include a 10% reduction in stormwater runoff volume

Follow Massachusetts Stormwater Management

Guidelines for Best Management Practice (BMP) design to include permeability (not percolation) testing to determine exfiltration rates and groundwater separation

Stormwater calculations should include reach routing and CB/pipe capacity evaluation

Stormwater design should correct subsurface conveyance piping to replace shallow catch basins

(CB) with deep sump (4-feet) CBs and introduce drainage manholes (DMHs) to eliminate CB to CB connections, whenever possible

Stormwater design analysis for pre-and post-development conditions for 2, 10, 25 and 100-year storm events.

Stormwater EPA

Construction

General

Permit

(Large projects)

All projects with land disturbance equal to or exceeding 1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Develop complete draft Notice of Intent (NOI) and

Stormwater Pollution Prevention Plan (SWPPP) for project-specific coverage under the EPA

Construction General Permit. Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages

Draft NOI and

SWPPP

Stormwater MS4

Compliance

(Medium sized projects)

All projects with land disturbance exceeding

5,000 SF in land area and less than 1 acre in demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Develop a draft project-specific Sediment and

Erosion Control Plan (both drawings and narrative text) compliant with the Massachusetts Stormwater

Handbook Standard 8 and the requirements in the

Hanscom AFB Construction Site Stormwater Runoff

Control Program Plan. Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages

Draft project-specific Sediment and Erosion

Control Plan

Required Action?

Required Submittal

Stormwater MS4

(Small projects) disturbance or limits of work less than 5,000

SF in land area demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Design must include a draft “reduced” Sediment and Erosion Control Plan (narrative text) compliant with the requirements in the Hanscom AFB

Construction Site Stormwater Runoff Control

Program Plan.

Draft project-specific “reduced”

Sediment and

Erosion Control

Plan

EPA

Construction

Site Dewatering and Discharge

General Permit

Pumping out of collected stormwater

All projects where it is necessary to have excavation dewatering and/or or pumping out of storm water accumulation from sites in which the discharge will be sent to storm drains or surface waters.

Short-term and long-term dewatering of foundation sumps in which the discharge will be sent to storm drains or surface waters.

Design must include a draft “reduced” Sediment and

Erosion Control Plan (narrative text) compliant with the requirements of the Hanscom AFB Construction

Site Stormwater Runoff Control Program Plan.

For more information refer to:

https://www.epa.gov/npdes-permits/dewatering-general-permit-dgp-massachusetts-new-hampshire

Draft project-specific “reduced”

Sediment and

Erosion Control

Plan

New fuel tank installation, or replacement of existing tank

When UST replacement or new tank installation necessary, consider design of AST in lieu of new UST

On new designs, provide alternatives to include installation of AST in lieu of UST for heating and dispensing fuel units, as feasible;

On projects involving replacement of either existing boiler or UST, consider switching to AST.

Design justification if/why UST is the only feasible alternative; New tank specifications, site design plans of new installation, including piping, valving and electrical connections.

https://www.epa.gov/npdes-permits/dewatering-general-permit-dgp-massachusetts-new-hampshire https://www.epa.gov/npdes-permits/dewatering-general-permit-dgp-massachusetts-new-hampshire

Required Action?

Required Submittal

Before Construction/Performance

Protection of the

Federally

Threatened

Northern Long

Eared Bat

(NLEB)

Prior to any tree removal and/or upon the discovery of any injured or dead bats within the project limits

As of April 1, 2015, the NLEB was listed as threatened under the Endangered Species Act

(ESA). Hanscom AFB is located within a preferred habitat of the NLEB, in a county confirmed for white-nose syndrome (WNS). The removal of trees requires coordination with CEIE.

Tree removal on main base or Fourth Cliff (Scituate) is not required to have CEIE approval unless the quantity of tree removal exceeds 50 trees. Tree removal at FAMCAMP or Sagamore Hill (Hamilton), regardless of the quantity of trees or the size of land clearing, is required to obtain CEIE approval.

Obtaining CEIE approval requires that the USAF obtain concurrence on a “no effect” or “may affect, but not likely adversely affect” determination from the USFWS. CEIE will process these requests. To initiate the process, submit a request, at least 45 days prior to tree removal or land clearing. The request must include a project description, number of trees, date of proposed removal, and site map.

Do not proceed with removal until a copy of the determination is received back from CEIE and maintain a copy on site during the work.

All projects, at all locations, must immediately report injured or dead bats to CEIE. Preserve the carcass for collection.

Request must be submitted to CE customer service

(781-225-2990) with a project description, number of trees, date of proposed removal, and site map.

Preservation of

Natural

Resources

Prior to any action within wetlands resources, buffer to wetland resources, Riverfront area, and/or coastal bank

Contractor will perform consultation and secure all necessary permits, and approvals from outside agencies for any work within wetland resources, buffer to wetland resources, Riverfront area and/or coastal bank.

Contractor is required to consult with CEIE regarding any potential project impacts to these resources and notify CEIE of project filings with outside agencies including time, location, and attendance of any public hearings.

Permit (RDA or NOI for filing with

Conservation

Commission) and/or other relevant permits required for the project

Required Action?

Required Submittal

Preservation of

Cultural

Resources

Required when a building or structure is over 50 years of age, approaching 50 years of age, or was built or used during the Cold

War.

Also required when archaeological sites or historic trails are encountered.

The Massachusetts’s Historic Commission (MHC) is required to review federal projects that may affect historic or archaeological properties (National Historic

Preservation Act; Arizona Historic Preservation Act).

Contact CEIE (781-225-6144) to determine if the building/structure/archaeological site is already classified as a historic site. CEIE will contact the MHC if necessary. This process is typically 35 to 120 days or more.

If no cultural survey exists then one must be completed before construction begins.

Approval must be granted prior to work commencing.

HAZMAT

Review

Always As part of project Bid submission and no later than 10 calendar days prior to anticipated delivery, submit a list of all hazardous material for base approval prior to usage (e.g., paint, adhesives, sealants, paint remover, refrigerants, pesticides, acids, compressed gases, etc.).

Submit a Safety Data Sheet (SDS) and contractor AF

Form 3952 for each hazardous material to be used during the project.

Refer to Appendix A for guidance

Submit material usage, SDS(s), and

AF-Form 3952s to the Contracting

Office. Approval of

HAZMAT must be received prior to

HAZMAT delivery to

Hanscom AFB project site.

Lead-Based

Paint (LBP)

Determination

(For Non-

Residential

Facilities)

Testing for LBP is necessary prior to renovation, repair, demolition, sanding, sandblasting, or maintenance activities that will involve or disturb painted surfaces.

If a project has already been designed (i.e., it is not a design/build and it is not a SABER project), then CE will inform the contractor of the lead-based paint determination.

If a project is a SABER project or a design/build project, then the contractor is responsible for the lead-based paint determination as follows:

LBP data may be available for review for some buildings. Contact the Bioenvironmental Engineering

Office, CE or CEIE to determine if LBP data already exists for the specific building or work area.

If data does not exist or is inadequate testing for LBP is required.

If it is determined that LBP is present above the action level and will be disturbed, the contractor will ensure activities are performed in conformance with regulations governing lead paint in the construction industry (OSHA

29 CFR 1926.62) to ensure occupant, worker, and environmental protection. Necessary abatement and protection procedures shall be incorporated into work plans and contract documents.

Bioenvironmental Engineering and the CE LBP

Program Officer review contractor submittals and work plans, including training certifications, for project activities that disturb LBP.

Submit a copy of the

LBP Survey Report to the Contracting

Office.

If LBP is present, submit a copy of the

LBP Removal/

Demolition Activity to the Contracting

Officer.

(See Appendix C-3)

Required Action?

Required Submittal

Asbestos

Determination

Prior to renovation or demolition activities

The contractor is responsible for the asbestos determination as follows:

The contractor shall test for asbestos prior to renovation or demolition activities

The person conducting the inspection shall have a valid Asbestos Inspector License issued by the

Massachusetts Department of Labor Standards

The inspection report shall include:

Laboratory Report: The name and address of the laboratory, the date of the analysis, the name and signature of the person performing the analysis, and the results of the analysis

Inspection Report: The date/s of the inspection, identification of materials tested and confirmation of presence of asbestos in those materials tested, the report issued from an NVLAP accredited laboratory for the materials that were tested, and

If asbestos is present and must be abated, the Contractor must:

Submit the following documents prior to Notification to MassDEP:

Asbestos Abatement Work Plan (For approval by Environmental Section (66ABG/CEIE), Bioenvironmental, and CE Safety prior to

Notification)

Mass. DLWD Asbestos Abatement Contractors

License

Asbestos Supervisors License

Asbestos Workers License

Consultant Firms Laboratory License

Project Monitors License

Notification to MassDEP

Submit to MassDEP at least 10 days prior to start of work

Submit copy of notification, including date submitted, to CEIE.

Submit a copy of the

Asbestos Survey

Report to the

Contracting Office.

If asbestos is present, submit a copy of the abatement plan, contractor/superviso r/worker licenses, lab license, project monitor license, and notification to

MassDEP

Contracting Office.

(See Appendix C-2)

Required Action?

Required Submittal

The removal of a UST/AST must be with in compliance with storage tank and hazardous waste regulations.

Early during pre-construction, a coordination with CEIE and local Fire

Departments is required for the UST or AST removal.

The removal of the UST must comply with 527 CMR

9.00 and 310 CMR 80.47. Coordination with CEIE and the local Fire Department (Bedford, Lexington or

Lincoln) is required prior to commencement of AST/UST removal activities. A permit for removal of UST is required. Following initial coordination with CEIE, contact local fire department for permit and contamination assessment requirements. Refer to

Appendix D for guidance.

Submit the tank UST removal permit to the Contracting

Office and coordinate with

CEIE prior to removing any

UST/AST.

Base Civil

Engineering

Work Clearance

Request

(Dig Permit)

Prior to any excavation work, trenching, digging, or boring

Complete Engineering Work Clearance Request – AF

Form 103 (Dig Permit) and obtain a dig safe permit.

Submit AF Form 103 and required drawings to Civil

Engineering

Customer Service

(781-225-2990) for processing/approval.

Work shall not begin without an approved

AF Form 103.

Construction and Demolition

(C&D) Debris

Diversion Plan

Always At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan – this plan describes how the contractor will recycle (or dispose) of scrap metal, concrete, wood, green waste, garbage, etc.

Note: DoD Instructions, CFR, Executive Orders, and the Air Force require recycling.

Refer to Appendix B for guidance.

Submit the C&D

Debris Diversion

Plan to the

Contracting Office.

Construction/

Demolition

Notification with

Mass DEP

Prior to any demolition or construction of a building.

In accordance with 310 CMR 7.09, MassDEP requires notification 10 working days before the start of construction or demolition of a building. This notification requirement is designed to protect public health and the environment by ensuring that the release of dust or other potentially hazardous air pollutants to the ambient air will be prevented. Please note that “working days” are Monday through Friday and do not include

Saturdays, Sundays or state holidays.

Instructions and Forms are provided at the following link:

http://www.mass.gov/eea/agencies/massdep/service/ap provals/bwp-aq-06.html

Submit the completed notification showing receipt from

MassDEP to

Contracting office 7 working days prior to start of construction or demolition.

http://www.mass.gov/eea/agencies/massdep/service/approvals/bwp-aq-06.html http://www.mass.gov/eea/agencies/massdep/service/approvals/bwp-aq-06.html

Required Action?

Required Submittal

Stormwater EPA

Construction disturbance equal to demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Submit final NOI and SWPPP for coverage under the

EPA NPDES General Permit for Discharges from

Construction Activities to EPA through the online system at least 14 days prior to commencement of construction

(or and no later than 30 days after construction commencement for emergency related projects). The government approval of the final NOI and SWPPP will normally be provided by CEIE through the design review process (see above design section). If no evidence of government approval is received by 30 days prior to construction, contact CEIE at 781-225-6144 for guidance. Construction may not begin until permit coverage is obtained.

Electronic submittal of NOI and instructions:

http://water.epa.gov/polwaste/npdes/stormwater/EPAs-

Electronic-Construction-General-Permit-Notice-of-Intent-eNOI-Home-Page.cfm

Submit to EPA using

EPA’s CDX Tool at https://cdx.epa.gov and provide final copies to CEIE at least 14 days prior to construction.

Submit proof of permit coverage received from EPA to CEIE before the start of construction.

Stormwater MS4

(Medium sized

All projects with land disturbance or limits of work equal to or exceeding 5,000 SF in land area and less than 1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Submit final project-specific Sediment and Erosion

Control Plan (both drawings and narrative text) compliant with the Massachusetts Stormwater

Handbook Standard 8 and the requirements in the

Hanscom AFB Construction Site Stormwater Runoff

Control Program Plan to CEIE for approval. The government approval of the final plan will normally be provided by CEIE through the design review process

(see above design section). If no evidence of government approval is received by 30 days prior to construction, contact CEIE at 781-225-6144 for guidance. Construction may not begin until approval is obtained.

Submit the approved

Sediment and

Erosion Control Plan to CEIE at least 14 days prior to the beginning of construction.

Stormwater MS4

(Small Projects) disturbance or limits of work less than 5,000

SF in land area.

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Submit final “reduced” Sediment and Erosion Control

Plan (narrative text) meeting the requirements in the

Hanscom AFB Construction Site Stormwater Runoff

Control Program Plan (reference section 4) to CEIE for approval. The government approval of the final plan will be provided by CEIE through the design review process, if applicable (see above design section). If no evidence of government approval is received by 30 days prior to construction, contact CEIE at 781-225-6144 for guidance. Construction may not begin until approval is obtained.

Submit the approved

“reduced” Sediment and Erosion Control

Plan to CEIE at least

14 days prior to the beginning of construction.

http://water.epa.gov/polwaste/npdes/stormwater/EPAs-Electronic-Construction-General-Permit-Notice-of-Intent-eNOI-Home-Page.cfm http://water.epa.gov/polwaste/npdes/stormwater/EPAs-Electronic-Construction-General-Permit-Notice-of-Intent-eNOI-Home-Page.cfm http://water.epa.gov/polwaste/npdes/stormwater/EPAs-Electronic-Construction-General-Permit-Notice-of-Intent-eNOI-Home-Page.cfm

Required Action?

Required Submittal

During Construction/Performance

Reporting of HAZMAT usage

Always (Monthly for contracts greater than 60 days)

Refer to Appendix A for guidance. Submit usage information to the

Asbestos Removal

If asbestos was determined to be present (renovation or demolition activities)

The Contractor must:

Follow the requirements of approved abatement plan and Notification to MassDEP

Ensure that asbestos waste is properly managed

Notify CEIE 7 Working Days prior to Transportation of Waste

Provide the CEIE a copy of the Waste Shipment Record (Signed by Generator and Transporter) the day the waste is transported off the installation.

Refer to Appendix C-2 for guidance

Submit Waste Shipment Records to Contracting Office and provide CEIE a copy at the time waste is transported from the installation.

Proper management of waste and recyclables (hazardous waste, universal waste, scrap metal, wood etc.)

Always

The contractor must:

Identify potentially regulated wastes

Provide copies of analytical reports, SDSs or other documents characterizing wastes as hazardous or nonhazardous to CEIE

Refer to Appendix C for guidance regarding Hazardous Waste and Universal Waste.

For C&D waste follow the previously submitted C&D Debris Diversion Plan (refer to Appendix B).

C&D logs shall be submittals as described in

Appendix B

Any Bill of Lading or

Hazardous Waste

Manifest for federal or State Regulated

Hazardous Waste or

Universal Waste must be signed by a designated person in CEIE. Specific

Submittals are listed in Appendix C.

Reporting of recycling and disposal of construction and demolition debris

Always (Monthly for contracts greater than 60 days)

Refer to Appendix B for guidance. Submit monthly recycling and disposal numbers to the Contracting Office.

Required Action?

Required Submittal

Proper management of wastewater

Always The base maintains a discharge permit with the MWRA.

Ensure any discharge to the sewer meets minimum discharge limits. Discharge meeting the Stormwater exception rules should not be discharged to the sewer.

Contact CEIE (781-225-6144) for more information.

N/A

Stormwater

Inspections and

Documentation

(Large projects)

All projects with land disturbance equal to demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Large projects will have an approved project-specific

SWPPP that will have been developed in the pre-construction phase (see above section). The SWPPP defines the inspections (weekly, weather-based, monthly, etc.) that the contractor shall adhere to.

When notified that a corrective action is required, complete any corrective actions and provide evidence of actions taken within 72 hours or of the initial notification.

Note: If the listed corrective actions(s) constitute permit non-compliance and/or required corrective actions are not completed by the deadline noted on the report, a

Notice to Comply, Stop Work Order, and/or other enforcement actions may be issued.

Submit copies of inspections and corrective action reports as required in the SWPPP to

CEIE.

Submit evidence of corrective actions taken to CEIE within

72 hours of initial notification.

Stormwater

Inspections and

Documentation

(Medium sized projects and small sized disturbance less than

1 acre in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Complete and document inspections of sediment and erosion control measures at least once every week and within 24 hours of every rainfall event greater than 0.25 inches, and upon completion of the project, at a minimum. Reference the Hanscom AFB Construction

Site Stormwater Runoff Control Program Plan.

When notified that a corrective action is required, complete any corrective actions and provide evidence of actions taken within 72 hours or of the initial notification.

Note: If the listed corrective actions(s) constitute permit non-compliance and/or required corrective actions are not completed by the deadline noted on the report, a

Notice to Comply, Stop Work Order, and/or other enforcement actions may be issued.

Complete and submit weekly inspection using the

“Sediment and

Erosion Control

Inspection Form” to

CEIE by close of business each

Friday and within 24 hours of every rainfall event greater than 0.25 inches.

Submit evidence of corrective actions taken to CEIE within

72 hours of initial notification.

Preservation of

Cultural

Resources

When cultural resources (artifact or human remain) are discovered on work site or during construction.

Stop construction immediately and contact CEIE at 781-

225-6144/6142. CEIE will contact the State Historic

Preservation Officer (SHPO) for guidance on how to proceed. Additional archeological surveys and testing may be required. The SHPO will review and approve all steps to mitigate the discovery.

SHPO must be contacted through

CEIE.

Required Action?

Required Submittal

The removal of

UST/AST must proceed in compliance with storage tank and hazardous waste regulations.

Prior to transport of any waste determined to be hazardous.

Refer to Appendix C for guidance regarding

Hazardous Waste

Refer to Appendix D for guidance regarding

UST/AST Removal

Any Bill of Lading or

Hazardous Waste

Manifest for federal or State Regulated

Hazardous Waste must be signed by a designated person in CEIE. Specific

Submittals are listed in Appendix C and

Appendix D.

After Construction/Performance (Prior to Project Close-out)

Recovered

Materials

Certification

Upon

Completion of

Work

When the total contract cost is greater than $100,000

Certification statement by the contractor indicating the use of Recovered Materials as required by the contract specifications

(FAR 52.223-9).

Submit signed

Certification

Statement to the

Stormwater EPA

Construction disturbance equal to demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Large projects will have obtained coverage under the

EPA NPDES Construction General Permit (see above).

After completion of construction project, in fulfilment of the requirements of the permit, the contractor must submit a Notice of Termination (also known as a NOT) to EPA.

Note: Failure to properly submit a NOT is basis for withholding final payments.

Submit NOT to EPA using EPA’s CDX

Tool at https://cdx.epa.gov and provide final copies to CEIE.

Reporting of hazardous material usage

For contracts less than

60 days, report total hazardous material used during the project. For contracts greater than 60 days, report the final month’s hazardous material usage

Refer to Appendix A for guidance.

Submit usage information to the

Required Action?

Required Submittal

Removal of

HAZMAT

Always upon job completion.

Removal of all HAZMAT brought on site upon job completion. CE Project Manager and HAZMAT

Program Manager to verify HAZMAT removal as part of Cleanup and project closeout.

Submit written verification of

HAZMAT label(s) turn-in and site

Cleanup to

Contracting Office

Hazardous

Waste Manifest

Signed by

Receiving

Facility

For ALL Hazardous

Waste Manifests

Within 35 days after the waste leaves Hanscom

AFB:

o Copy of the manifest that is signed by the receiving facility must be provided to Hanscom

AFB, CEIE.

o If over 45 days, CEIE must contact regulatory agencies.

Refer to Attachment C-1

Submit manifest signed by receiving facility to

Contracting Office and CEIE within 35

Days after the waste leaves the installation

Asbestos Waste

Shipment

Record (WSR)

Signed by

Receiving

Facility

For ALL Asbestos

Abatements

Within 35 days after the waste leaves Hanscom

AFB:

o Copy of the WSR that is signed by the receiving facility must be provided to Hanscom AFB, CEIE.

o If over 45 days, CEIE must contact regulatory agencies.

Refer to Attachment C-2

Submit WSR signed by receiving facility to Contracting Office and CEIE within 35

Days after the waste leaves the installation

Tracking of UST

Disposal

Receipt and

Signed

Hazardous

Waste Manifest

After UST/AST is removed

UST disposal receipt and hazardous waste manifests (if applicable) must be provided to CEIE.

Refer to Attachment C-1

Refer to Appendix D

Submit UST

Disposal Receipt and manifest signed by receiving facility to Contracting Office and CEIE within 35

Days of transport.

Civilian Contractor Environmental Guide

Part 4 – Emergency Point of Contacts

For emergencies call Fire/Security and then contact the project Contracting Officer Representative (COR) before contacting any of the following. For non-emergencies contact the project COR before contacting any of the following.

EMERGENCY CONTACT LIST

Hanscom Air Force Base Contacts

CE Installation Management Environmental Element

(66 ABG/CEIE)

(781) 225-6142

DSN: 845-6142

CE Installation Management (66 ABG/CEI)

(781) 225-2969

DSN: 845-2969

Installation Emergencies 911 After Duty Hours for Environmental Emergencies 911

66 Air Base Group Command Post (66 ABG/CP)

(781) 225-6960/6961 /6962

DSN: 845-6960/6961

/6962

Hanscom AFB Emergency Operations Center (EOC)

(781) 225-1395

DSN: 845-1395

CE Customer Service (Service Call)

(781) 225-2990

DSN: 845-2990

Base Civil Engineer (66 ABG/CE)

(781) 225-2999

DSN: 845-2999

Base Safety (66 ABG/SE )

(781) 225-5584

DSN: 225-5584

Civil Engineering Safety Officer (66 ABG/CE)

(781) 225-6271

DSN: 845-6271

Bioenvironmental Engineering (66 MDS/SGOJ)

(781) 225-6366

DSN: 845-6366

66 Security Forces (66 SFS)

(781) 225-5000

DSN: 845-5000

Staff Judge Advocate (66 ABG/JA)

(781) 225-0139

DSN: 845-0139

Public Affairs (66 ABG/PA)

(781) 225-1685

DSN: 845-1685

Contracting (AFLCMC/PZI) – Duty Hours

(781) 225-0174

DSN: 845-0174

Contracting – After Duty Hours

(781) 225-5961/5962

DSN: 845-5961/5962

Hanscom AFB Fire Department 911 or (781) 225-3330

Weather Services – Request support from 15 OWS at Scott AFB

(781) 225-5961/5962

DSN: 845-5961/5962

Hanscom AFB 90-Day Storage Area

(781) 225-3973

DSN: 845-3973

Other Air Force Agencies HQ Air Force Civil Engineering Center (AFCEC) – Environmental Manager

(850) 283-6465

DSN: 523-6465

HQ AFMC Command Center DSN: 787-6314 Local, Federal, State Agencies MassDEP – Business Hours

24-Hour Line

(617) 292-5500

(888) 304-1133

EMERGENCY CONTACT LIST

MA Water Resources Authority (MWRA) 24-Hour Emergency Contacts

Water

Sewer

(617) 305-5950

(617) 305-5940

Town of Bedford Water Department

(781) 275-7605 Town of Burlington Water Department (781) 270-1675 Town of Concord Water Department (978) 318-3250 Town of Lexington Water Department (781) 274-8300 Town of Lincoln Water Department (781) 259-8997 National Spill Response Center (NRC) and US Coast Guard (800) 424-8802 EPA Region I – Business Hours

24-Hour Line

(888) 372-7341

(800) 424-8802

CHEMTREC (800) 262-8200

Hanscom Field Tower (FAA) (781) 274-9733 Consulting and Analytical Support AF Institute for Occupational Health ESOH Service Center – 24- Hour Line

(937)-938-3764

ENVIRONMENTAL POC’s Work Phone Chuck Strickland Chief, Installation Management Flight 781-225-2969 Renata Welch Chief, Environmental Element 781-225-6142 Nicholas Deveau EMS/ Storage Tanks/ Drinking Water 781-225-6147 Carole Kaslick Hazardous Waste 781-225-6152 O’Neill Mazyck Hazardous Material 781-225-6153 Taylor O’Brien Toxics (Asbestos, Lead, PCBs), NEPA 781-225-6150 Scott Sheehan Natural/Cultural/Waste Water-Stormwater 781-225-6144 Robert Spelfogel Air Compliance 781-225-6913 Andy Gould Hazardous Waste Facility Contractor 781-225-3949

APPENDIX A

GUIDANCE FOR SUBMISSION OF SAFETY DATA SHEETS

FOR HAZARDOUS MATERIAL (HAZMAT) AND REPORTING OF HAZMAT USAGE

Hazardous Materials: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazardous or health hazard.” There is no ‘one simple list’ of hazardous materials.

Listed below are the general categories of hazardous materials that require submission of hazardous material usage reporting to the Contracting Office as part of the Bid submission package:

Compressed gases (all types)

Adhesives

Sealants

Paints (including aerosols)

Lubricants / oils / fuels

Welding materials

Solvents

Chemicals used in testing or as additives

Any fluids (except water) added to machinery / government-owned or leased equipment

Pesticides/insecticides/rodenticides

HAZMAT cannot be brought or stored on Hanscom AFB without prior notification and approval through the Enterprise Environment, Safety, and Occupational Health Management Information System (EESOH-MIS). HAZMAT purchased by the contractor to fulfill contract requirements are brought on base as needed, used only by the contract employees and are removed from the base at the end of the term of the contract. Excess and unused HAZMAT at project completion will be removed from the base by the contractor.

For all contractor-owned HAZMAT, Part I of an AF Form 3952 (available at HAZMART) must be prepared and a Material Safety Data Sheet (or Safety Data Sheet) must be provided to the Contracting Office. The AF Form 3952 will provide the HAZMAT Program Manager a list of the materials, container sizes, quantities and corresponding MSDSs (or SDSs) for each HAZMAT product to be used to meet contract requirements. The completed Part I of AF Form 3952 and MSDS (or SDS) should be submitted to the Contracting Officer as part of the Bid package and no later than 10 calendar days prior to anticipated delivery of listed items on to HAFB.

When the AF Form 3952 and MSDS (or SDS) is submitted to the Contracting Office, HAZMAT Program Manager will process the HAZMAT approval in EESOH-MIS and assign a shop specific label for each container. Tracking labels are generated within one to two working days of completion of HAZMAT approval through EESOH-MIS. Each contractor’s HAZMAT container stored or used on base must be labeled with HAZMAT bar-code tracking labels, provided by HAZMAT Program Manager. The contractor will ensure that labels are placed on these containers meeting the requirements of 29 CFR 1910.1200(h), AFI 90-821, Hazard Communication and 40 CFR 262.32 and that management of HAZMAT used on a project meets HAFB Hazardous Management and Operating Procedures (HMOP).

The contractor must turn-in the label to HAZMAT Program Manager when a HAZMAT container is empty or removed from the installation. The contractor shall establish a centralized location to store, receive, transfer, and issue contractor-owned HAZMAT in accordance with all applicable regulations.

The contractor will store no more than the authorized quantity of HAZMAT on site.

The contractor is responsible for furnishing all equipment necessary to manage contractor-owned HAZMAT. This equipment includes, but is not limited to, approved chemical security cabinets, locks, secondary containment, spill response equipment, fire extinguishers, personal protective equipment, and computer equipment.

All HAZMAT must be removed from the base at the end of contract activities or the end of the performance period, whichever comes first. The contractor must turn-in the HAZMAT container labels to HAZMAT Program Manager. The Contractor must notify CE Project Manager and HAZMAT Program Manager when the product has been removed so final site inspection can be performed as part of Cleanup to verify material removal. Once this action is completed and verified by HAZMAT Program Manager, CE Project Manager will notify, in writing, the Contracting Office to proceed with final payment and project closeout.

For those hazardous materials that will be tracked the following requirements apply:

a. For contracts less than 180 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-2) to the Contracting Office Representative prior to the start of the contracted work, and again at the completion of the contract.

b. For contracts greater than 180 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-2) to the Contracting Office Representative prior to the start of the contracted work, once each month throughout the duration of the contract, and at the completion of the contract.

If the contractor needs to bring hazardous material onto the installation that was not included in the original submittal, the contractor must repeat the process discussed above.

ATTACHMENT A-1

HAZ MAT REQUEST AUTHORIZATION FORM - AF FORM 3952

ATTACHMENT A-2

CONTRACTOR HAZARDOUS MATERIAL USAGE DATA

Contractor: _____________________________________ AF-EESOH-MIS Shop Code: ___________

Contract/NKAK Number: _______________________

Location: _______________________________

The following information is required for tracking of hazardous materials on-base.

- For purchase orders/contracts LESS than six months, this form is required at start and completion of work.

- For contracts EXCEEDING six months, this form is required to be filed out monthly and completion of work.

The Contracting Office will forward it to HAZMAT Program Manager - O’Neill Mazyck, Bldg. 1825. This information is required in order to comply with Environmental Laws and Regulations.

Hazardous Material Name

Manufacturer Part #, NSN #, or

LPN #

Initial Quantity at the start of each project

Additional Quantity Each Month

Submitted by Contractor: ____________________________________________ Date: _________________ (Print) (Sign)

Received by Contracting Office: ______________________________________ Date: _________________ (Print) (Sign)

APPENDIX B

CONSTRUCTION AND DEMOLITION (C&D) DEBRIS

Hanscom AFB is required to report the quantity of waste landfilled and the quantity of waste recycled to CE Project Manager on a quarterly basis. All weight tickets and Bill of Lading must be signed by CE Environmental. Most Construction and Demolition (C&D) must be recycled in accordance with Massachusetts waste bans, Hanscom AFB tracks the recycling of C&D debris.

Types of C&D debris recycled include, but are not limited to:

Aluminum cans (e.g., soda cans)

Asphalt

Bricks

Cardboard

Concrete

Drywall

Electrical wiring and components

Green waste (palm fronds, scrub brush, land clearing debris, etc.)

Landscaping stone

Plaster

Plumbing fixtures and piping

Roof coverings (e.g., shingles or tiles)

Metal scraps (from stud trim, ductwork, rebar, piping, roofing, banding, etc.)

Wood (scrap wood)

At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan to the Contracting Office. This plan describes how the contractor will recycle (or dispose) of C&D debris (refer to Attachment B-1 for an example C&D Debris Diversion Plan).

For contracts less than 60 days, the Contractor will submit the “Summary of C&D Debris Recycling and Landfilling” (refer to Attachment B-2) to the Contracting Office prior to the start of the contracted work, and again at the completion of the contract.

For contracts greater than 60 days, the Contractor will submit the “Summary of C&D Debris Recycling and Landfilling” (refer to Attachment B-2) to the Contracting Office prior to the start of the contracted work, each month of the contract, and at the completion of the contract.

It is acceptable to combine the table included in the C&D Debris Diversion Plan and the monthly reporting requirements into one, comprehensive table (as shown in Attachment B-2).

ATTACHMENT B-1

EXAMPLE SUBMITTAL

C&D DEBRIS DIVERSION PLAN

Project Number and Title: FBVN06-A601, Demolish Dormitory

Project Waste Management Coordinator(s): Ms. Jane Doe, Mr. John Smith

Waste Management Project Guidelines

1. This project shall generate the least amount of waste possible by planning and ordering carefully, following proper storage and handling procedures to reduce damaged, expired, and broken materials, and reusing materials wherever possible. Waste materials generated shall be salvaged for donation or resale, or separated for recycling to the extent that is economically feasible.

2. The Waste Management Chart (below) identifies the waste materials expected to be generated on this project, the disposal method for each material, and any handling requirements.

3. Waste diversion activities will be discussed at each safety meeting. Each contractor and subcontractor will receive this WMP and be provided a tour of the job site and shown the containers to be used for recycling or disposal. Each subcontractor will be expected to make sure all work crews comply with the WMP. All containers will be clearly labeled and lists of accepted/unaccepted materials will be posted throughout the site.

Material Anticipated

Quantity for the project

Recycling or Disposal Method Handling Procedure

(Good Housekeeping)

Wood cabinets

20 ea.

(0.1 ton)

Donated to ‘Help for the Homeless’ Ensure cabinets are not damaged at job site while awaiting transport to donation store.

Green waste (brush)

2 tons

John and Jack’s Crushing Company (to be mulched for reuse/resale)

Avoid contamination of green waste with other construction debris

Scrap metal (steel window frames, copper pipe, etc.)

0.5 tons

Western Iron and Metal

Deposit all metals in roll-off labeled “Scrap metal”

Concrete

10 tons

Road base Material Recycling (to be crushed for reuse/resale)

To be collected in piles then trucked to the recycling facility

Clean asphalt

0.5 tons

Dee’s Inert Landfill

To be trucked to the landfill on the day that it is removed

Aluminum soda cans

10 lbs

Pima County Transfer Station

Avoid contamination of cans with garbage

Remaining wastes (e.g., garbage and material that cannot be recycled)

8 tons

COT Los Reales Landfill

Keep job site free of windblown debris. Remove garbage daily.

ATTACHMENT B-2

EXAMPLE SUMMARY OF C&D DEBRIS RECYCLING AND LANDFILLING

APPENDIX C

HAZARDOUS, PCB, UNIVERSAL, AND ASBESTOS WASTE:

PROPER MANAGEMENT AND DISPOSAL

Hazardous Waste, PCB, and Universal Waste: The Contractor is required to manage and dispose of hazardous waste, PCB waste, and universal waste in accordance with local, state, and federal laws. It is the Contractor’s responsibility to determine whether any of these wastes will be generated by a particular project and to properly manage such wastes.

Listed below are examples of wastes which can be hazardous waste (this list is not all inclusive):

Acids or caustics

Adhesives, caulks, roofing cements

Empty aerosol cans

Items that contain lead (such as lead flashing, lead solder, lead-based paint chips)

Items that contain mercury (such as mercury switches, mercury thermostats, fluorescent bulbs)

Paints, varnishes, and sealers

Batteries

Pesticides, insecticides, and rodenticides

Waste solvents, thinners, cleaners, and fuels

Sandpaper, sand blasting residue

Rags, gloves, coveralls, masking paper contaminated with hazardous materials.

The following table presents a list of questions that the Contractor may use to help identify whether their work will be generating a hazardous, PCB, universal waste, or asbestos waste (these questions are not all inclusive).

What processes will be performed during the project?

Potential Regulated Waste

Will any paint be chipped, sanded, abraded, or chemically removed?

Many paints and primers contain lead, cadmium, or chromium, and these paint residues and sandpaper may be RCRA toxic for heavy metals.

Must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

REFER TO ATTACHMENT C-1

Will any flammable paints, varnishes, cements, adhesives, or other coatings be used?

Many flammable coatings & adhesives contain methyl ethyl ketone (synonyms are MEK & 2-butanone) and brushes, rags, etc. contaminated with these may be RCRA toxic for MEK.

Additionally, if these are to be disposed in liquid form they may be RCRA ignitable.

Must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

REFER TO ATTACHMENT C-1

Will any chemicals be used to clean or strip surfaces?

Many solvents (e.g., chlorinated solvents, benzene, toluene, MEK, xylene, etc.)

are hazardous and the stripping residues along with rags and applicators may be RCRA listed spent solvent wastes.

Corrosive strippers (acids, alkalis, etc.) may be RCRA corrosive if disposed in liquid form.

Depending on what is being removed, the residues may also contain RCRA toxic heavy metals.

Must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

REFER TO ATTACHMENT C-1

Will any aerosol cans be used?

Empty aerosol cans are regulated as RCRA reactive.

Non-empty aerosol cans that are disposed may also be RCRA ignitable.

Must be removed by licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

REFER TO ATTACHMENT C-1

Will any fluorescent lamps be removed?

Fluorescent lamps contain mercury and are regulated as Universal Waste (No Bulbs may be disposed of in trash receptacles). All Universal Wastes must be disposed of in accordance with 310 CMR 30.000.

Will any electronic equipment be removed (equipment containing circuit boards, switches, thermostats, transformers, soldered parts, CRTs, etc.)?

Some types of equipment may contain heavy metals and be RCRA toxic for mercury, lead, or silver.

Transformers and lamp ballasts may contain Polychlorinated Biphenyls (PCBs).

Some types of equipment may contain batteries that have RCRA toxic metals or are RCRA corrosive or are regulated as Universal Waste.

RCRA and PCB wastes must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

REFER TO ATTACHMENT C-1

Will all unused hazardous materials be removed by the contractor at job completion?

Full or partially full containers that are to be disposed may be RCRA wastes.

RCRA wastes must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

REFER TO ATTACHMENT C-1

Will any waste oil be generated? Waste Oil is a Massachusetts regulated hazardous waste and must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest in accordance with 310 CMR 30.000.

REFER TO ATTACHMENT C-1

Will any PCB Waste be removed? PCB wastes must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest.

REFER TO ATTACHMENT C-1

Is Asbestos Abatement part of the project? If past records or samples confirm that asbestos is present, then any repair or removal of ACM must be done by a licensed asbestos contractor. Additionally, full containment and a licensed project monitor may be required. The asbestos contractor must comply with all state and federal regulations.

REFER TO ATTACHMENT C-2

ATTACHMENT C-1

Environmental Section (CEIE) Hazardous Waste Submittal Requirements

Up to seven days prior to the disposal for CEIE approval:

o Name and Address of Waste Transporter and Receiving Facility o Transporter’s EPA ID o Transporter’s DOT Transportation Number o Current State(s) Hazardous Materials Transportation Permits o Receiving Facility’s Permit (EPA or State) o Receiving Facility’s EPA ID o Sample Analysis including Chain-of-Custody and Laboratory State Certification o Hazardous Waste Profile o Hazardous Waste Manifest o Must use Hanscom AFB Generator EPA ID Number and Generator Information:

o EPA Identification number : MA8570024424 o Generator Address: 66 ABG/CEIE, 120 Grenier Street, Hanscom AFB, MA 01731 o Generator's Site Address: U.S. Dept. of Air Force, Dow Street Building 1820 90-Day

Site, Bedford, MA 01731 o Generator's Signature: Contact Hazardous Waste Primary Program Manager, Carole Kaslick, Environmental Engineer, 781-225-6152 in advance to coordinate contact info of CEIE representative that will sign manifest.

o Land Disposal Restriction Form (For RCRA Waste)

The day(s) the waste leaves Hanscom AFB:

o Hazardous Waste Manifest o Must be signed by an authorized representative of CEIE when waste leaves the Base.

o Land Disposal Restriction Form (For RCRA Waste) o Must be signed by an authorized representative of CEIE when waste leaves the Base.

o Hazardous Waste Profile

Must be signed by an authorized representative of CEIE prior to waste leaving the Base.

Within 35 days after the waste leaves Hanscom AFB:

o Copy of the manifest that is signed by the receiving facility

Notes:

Contractors must comply with all requirements and regulations governing the proper documentation, handling, packaging, transportation (including vehicle markings), and disposal of Hazardous or State

Regulated Waste. CEIE will not sign a manifest authorizing improper handling, packaging,…