Attachment_5_Statement_of_Work.pdf

Solicitation (RFQ) no. 140P8322Q0053 Attachment no. 5, Scope of Work (7/11/22)

Replace UV Film on Building Windows, FOVA

SCOPE OF WORK

Replace UV Film on Fort Vancouver Building Windows

National Park Service, Fort Vancouver National Historic Site

I. PURPOSE AND OBJECTIVE

The purpose of this project is to replace film on windows at Fort Vancouver, located in Fort Vancouver National Historic Site (Park). Work consists of:

Remove existing, deteriorated film from the interior of window glass AND install new film on the interior of window glass

The objectives of this project are to install window film that 1) protects museum furnishings and fabric from light damage, and 2) affords a degree of energy efficiency by reducing the amount of solar energy absorbed. See Section IV for description of work to be performed.

II. BACKGROUND INFORMATION

Fort Vancouver, a reconstructed fur trade-era post, is located in Fort Vancouver National Historic Site in Vancouver, Washington. It is within a Historic District listed on the National Register of Historic Properties and is managed by the National Park Service (NPS). Fort Vancouver buildings date primarily from the 1970s and are reconstructions of a French-Canadian post-on-sill architectural style prevalent at Hudson’s Bay Company posts in the 19th century. This complex of buildings features several buildings furnished with museum items, which are open for guided public tours on a daily basis. Visitors to the site tour the grounds on their own, however tours through the buildings relevant to this scope of work are provided only via NPS staff and volunteers. The buildings are accurately furnished with original antiques as well as some reproduction items. Common material types represented include wood, textiles, paper, and other organics as well as ceramic, glass, and metal.

The buildings covered by this scope of work include the Chief Factor’s House, Kitchen (partial), Indian Trade Shop/Barclay Quarters (partial), and a BID OPTION for the Counting House. Film is currently located and needed only on the first floor of all buildings. See attached Site Map.

The windows manufactured wood casement sash and frame, with multiple, single, and fixed light configurations. They have changed little since their initial installation in the 1970s. All window frames and sash are painted wood in “Spanish Brown” and white colors. Windows open in a variety of ways, including casement, double casement, double hung, and fixed lights above doorways. All window glass is clear.

III. CURRENT CONDITIONS

All of the windows are original to the buildings. Their condition varies somewhat depending on where they are located on the structures. Some window glass has been replaced over the years.

Window film was first installed in 1977 (Chief Factor’s House and Kitchen), 1982 (Indian Trade Shop/Barclay Quarters), and 2004 (Counting House). This project calls for the removal of all original film.

IV. WORK TO BE PERFORMED

A1. Remove Existing, Deteriorated Film from Window Glass

1. Remove existing, deteriorated film from 734 glass windowpanes and reapply on 734 glass windowpanes. A total of 32 multi-pane windows will be treated. The BID OPTION would add an additional 299 panes on 12 windows.

2. Field Measurements: Determine exact size and quantity of film to be removed by field measurements

3. Properly prepare the existing film on windows for removal using appropriate tools and equipment.

4. Remove existing film from 1970s and 1980s and, if BID OPTION is exercised, 2004 (unknown type) .

5. All work must be accomplished in an appropriate manner which ensures the safety of the workers and will not cause damage to historic glass, building fabric, or historic furnishings.

6. Ensure all surfaces surrounding windows are free of water, residues, or waste materials upon completion.

A2. Install New Film on the Interior of Windows

1. Install new film onto the interior of 734 glass windowpanes. A total of 32 multi-pane windows will be treated. The BID OPTION would add an additional 299 panes on 12 windows.

2. Field Measurements: Determine exact size and quantity of film to be installed by field measurements

3. Properly clean and prepare interior window surfaces for installation of new film.

4. Install new film using appropriate techniques, in appropriate conditions, and in accordance with manufacturers recommendations.

5. Film must meet the following specifications:

Additionally, the film must meet the following:

• Ultraviolet filtering agent must be in the plastic film rather than in the adhesive

• Film must be removable without damage to or alteration to original window surfaces.

• Film must be appropriate for installation on original windows constructed in the 1970s.

6. If spray bottles are used during the application procedure, ensure spray does not make any contact with historic surfaces and furnishings, other than window glass.

7. Ensure moisture does not contact window ledges by placing clean towels on windowsills or ledges to absorb moisture, or other effective and appropriate method to keep windowsills or ledges free of moisture.

8. Ensure all surfaces surrounding windows are free of water, residues, or waste materials upon completion.

B. Special Procedures

1. All work must be accomplished in a manner that avoids any damage to surfaces and furnishings.

Building fabric will be protected during all project phases to avoid physical, water, or chemical damage. All surfaces surrounding the windows will be free of water, residues, or waste materials upon completion of the project.

2. Public guided tours through Fort Vancouver occur daily. All work must be accomplished in a way that minimizes disruption of the tours to the greatest extent possible, while allowing for effective accomplishment of the project.

3. All work to be performed with extreme care to avoid damage to existing materials.

4. Contractor will be responsible for the removal and disposal of all rubbish. Do not allow rubbish to accumulate. Provide on-site containers for collection of rubbish and dispose of it outside of the Park boundary at frequent intervals during progress of work. Dispose of waste materials legally at public or private dumping areas outside the Park.

5. Work will take place during normal business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise approved by the Contacting Officer’s Representative (COR).

6. Work performed pursuant to this scope of work by the Contractor will be complete in every respect.

7. To the extent possible work will not adversely impact the ability of the existing working windows and window hardware. All existing and functional windows and window hardware will remain in service.

8. No deviations from this scope of work will be made without written authorization from the COR.

9. Contractor will exercise “good housekeeping” during work and minimize stockpiling materials in high visibility areas. Equipment or supplies will not be placed such that they block the path of the public tours through the buildings, unless arranged and scheduled with the COR. Equipment or supplies will not be placed on historic furnishings or museum objects and will not damage building fabric. On-site work schedules will be provided to the COR ahead of time so that site staff will be advised when this work is occurring in the public or other spaces. The COR will be informed a minimum of two working days ahead of time if historic furnishings/ museum objects need to be moved so that this work may be accomplished by NPS staff. If they cannot be moved based on size or other criteria, NPS staff will be responsible for adding protective padding or similar protection to the museum objects. Extreme care will be taken to avoid damage to surrounding building fabric.

C. Minimal Damage

1. All work will be accomplished in a manner that prevents damage to the surrounding building fabric and which causes no damage to any historic furnishing or other museum collections. Any museum objects damaged due to Contractor operations will be surveyed, stabilized, or repaired by an object conservator chosen by the NPS at the expense of the Contractor, with selected treatment approved by the NPS.

2. Prevent damage to surrounding building fabric and minimize extent of damage needed to perform work. If damage to site or building fabric should occur, stop work, and notify the COR.

Consult with COR to determine repair procedures, materials, methods, and expertise required. If repair requires expertise not readily available to the Contractor, Contractor will obtain such expertise. Contractor will secure approval of repair program before execution. Restore damaged areas, repairing or replacing damaged materials or items in the approved manner at no additional expense to the Government.

V. CONTRACTOR'S USE OF PREMISES

A. Staging and stockpile areas may be allowed with the approval of the COR.

B. After an initial materials drop-off arranged with the COR, contractor may not access the buildings by vehicle. Vehicles may be parked outside the rear entrance to Fort Vancouver for ease of access.

C. Contractor will provide COR with schedules for work occurring in the museum and other public spaces a minimum of two working days ahead of projected work. Public tours and public access in general will continue during installation, however public tours will avoid specific rooms where installation is occurring, when this is needed for safety concerns. Contractors will confine storage of materials to designated spaces, as approved by the COR.

D. Contractor will limit their use and access to only those spaces being worked on at that time, as relevant to this scope of work.

VI. DELIVERY, STORAGE AND HANDLING OF MATERIALS

A. Deliver and store all components in original manufacturer’s shipping containers, with labeling intact.

B. It is the responsibility of the Contractor to maintain all parts in a safe, secure place until installation.

VII. GOVERNMENT RESPONSIBILITIES

A. The NPS will provide access to spaces addressed by this scope of work. Unless scheduled differently with COR, access will be provided between the hours of 8:00 AM to 5:00 PM, Monday through Friday.

Contractor will schedule site visits and on-site work schedules ahead of time, with the COR.

B. COR (or other NPS staff as designated by COR) will accompany Contractor during on-site work to provide access to various museum spaces and other spaces.

C. COR (or other NPS staff as designated by COR) will provide information relevant to this scope, if requested, as is reasonably available.

D. In the event that a historic furnishing(s) or other museum object needs to be temporarily shifted during this work, NPS staff as designated by the COR will be responsible for moving the museum object(s). For large or heavy objects, a minimum of two working days advance notice by Contractor will be necessary. Under no circumstances will the Contractor move museum objects themselves.

VIII. EXAMINATION OF THE SITE

Contractor is urged to visit the project job site and examine existing conditions before submitting bid.

IX. COMMENCEMENT, PROSECUTION, AND COMPLETION

Contractor will commence work within 15 calendar days after the date of receipt of the "Notice to Proceed" (NTP). Work will progress in an orderly and diligent manner, and will be completed within the amount of 60 calendar days specified in the individual contract. Prospective bidders will plan work accordingly.

X. ACCIDENT PREVENTION

The work of this section consists of establishing and implementing an effective accident prevention plan and providing a safe working environment for all personnel and visitors.

A. ACCIDENT PREVENTION PROGRAM: At the preconstruction conference submit for approval a site-specific safety and health plan for work to be performed in the Park. The plan shall include:

• Name of responsible project manager/supervisor on site to carry out the plan

• First aid procedures

• Covid protocols

• Training, both initial and continuing

• Planning for possible emergency situations.

B. CERTIFICATES: Contractor and its employees must meet all safety standards and requirements as set by the Federal, State and Local government work to be performed. Contractor must provide certificates and licenses indicating their qualification to perform the work. If applicable, Contractor must provide certificates from a mechanic that all mechanical equipment (if used) has been inspected and meets the manufacturer’s safety requirements. If applicable, Contractor must provide a copy of training/certification, as required by federal, local, and state agencies for personnel working with hazardous materials.

C. MEETING AND INSPECTION REPORTS: Submit a report of safety meetings and of inspections.

D. QUALIFICATIONS OF EMPLOYEES: Ensure that employees are physically fit and qualified to perform their assigned duties in a safe manner. Do not allow employees to work whose ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

E. ACCIDENT REPORTING: The Contractor shall report all accidents to the CO as soon as possible and assist the CO and other officials as required in the investigation of the accident.

F. FIRST AID FACILITIES: Provide adequate first aid stations for the number of employees and the type of work at the site.

G. PERSONNEL PROTECTIVE EQUIPMENT: Meeting requirements of NIOSH, ANSI, and ASTM standards.

H. EMERGENCY INSTRUCTIONS: Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

I. PROTECTIVE EQUIPMENT: Inspect personal protective equipment daily and maintain in a serviceable condition. Clean, sanitize, and repair, as appropriate, personal items before issuing them to another individual. Inspect and maintain other protective equipment and devices before use and on a periodic basis to ensure safe operation. It is the Contractor's responsibility to require all those working on or visiting the site to wear necessary protective equipment at all times.

J. HAZARDOUS MATERIAL ACTION: It shall be the responsibility of the contractor, functioning within the Park to properly cleanup, mitigate and remediate, if necessary, all unauthorized discharges of hazardous materials or non-hazardous chemical products released from fleet and/or other support vehicles or stationary sources. Response shall be consistent with guidelines established by federal, state, and local regulations, and as outlined within the operator's Safety or Hazardous Materials Business Plan. If a spill, leak, or other release occurs, the operator shall immediately, without impeding cleanup, notify the COR.

XI. PRECONSTRUCTION CONFERENCE

Before start of work, the CO will arrange an on-site meeting with Contractor. The meeting agenda will include the following:

Certifications and licenses Claims procedures Correspondence procedures Design Process Designation of responsible personnel Labor standards provisions Payroll reports Changes Payments to Contractor Subcontractors NPS regulations Park rules and regulations Accident prevention and reporting program (including name of responsible supervisor)Documents required under the contract Tentative work schedule Safety program (compliance with the "Accident Prevention" clause) Submittal of shop drawings, project data, and samples

XI. SUBMITTALS

Contractor must submit a copy of their certifications and licenses to the CO at least 15 days before need for approval. After approving submittals, CO will return one copy to the Contractor. If submittals are not approved, CO will return all copies to Contractor with reasons for rejection.

Contractor will resubmit, identifying changes. Any work performed before approval shall be at Contractor's own expense

XII. TEMPORARY SERVICES

A. SANITARY FACILITIES: Public restrooms will be available for use.

B. DRINKING WATER: Public drinking fountains will be available for use.

C. FIRE PREVENTION AND PROTECTION: Take all necessary precautions to prevent fire during work.

The facility is non-smoking and “hot-work” is not anticipated as part of the project.

XIII. PROJECT CLOSEOUT

A. CLEANING: Remove all tools, equipment, surplus materials, and rubbish. Sweep/vacuum areas and restore areas to original condition. At time of final inspection, project shall be thoroughly clean and ready for use.

B. SUBSTANTIAL COMPLETION AND FINAL INSPECTION: Contractor will submit written certification that project is substantially complete, and a final inspection is requested. CO or their designee will inspect within 10 days of receipt of request. When CO determines that the work is substantially complete, he/she will prepare a list of deficiencies (punch list) to be corrected before final acceptance and issue a “Letter of Substantial Completion”. If CO determines that the work is not substantially complete, he/she will immediately notify Contractor in writing, stating reasons. After completing work, Contractor will resubmit certification and request a new final inspection.

C. ACCEPTANCE OF THE WORK: After all deficiencies have been corrected, a “Letter of

Acceptance” will be issued.

XIV. Statement of Work Supplemental Attachments

Attachment A: Site Map of Fort Vancouver with project buildings

Attachment B: Window Quantity and Size

Attachment C: Photos of Buildings and Windows

Supplemental Attachment A

Park Map

Supplemental Attachment B

Window Quantity and Size

Building Face Number of Windows

Number of Individual Panes

Approximate Size of Pane

Chief Factor's House North 6 168 6.5" x 8.5"

South 9 206 6.5" x 8.5"

East 2 56 6.5" x 8.5"

West 2 56 6.5" x 8.5"

Kitchen (partial) North n/a n/a 7" x 8"

South 1 16 7" x 8"

East n/a n/a 7" x 8"

West 1 16 7" x 8"

Trade Shop/Barclay Quarters (partial)

North 6 112 7" x 8"

South 3 56 7" x 8"

East 2 48 7" x 8"

West n/a n/a 7" x 8"

Counting House – BID OPTION North 2 48 6.5" x 8.5"

South 4 107 6.5" x 8.5"

East 3 72 6.5" x 8.5"

West 3 72 6.5" x 8.5"

TOTAL 32 (44) 734 (1033)

Supplemental Attachment C

Photos of Building Windows

Chief Factor’s House

Kitchen

Counting House

Trade Shop