Attachment_5-QASP.pdf

ATTACHMENT 5

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

NdPr ACQUISITION 2024

Contract Requirement: Provide a combined 75-25 didymium oxide powder the following method: 172 MT (maximum) of 75%-25% Nd-Pr Oxide, also known as didymium oxide, within a one (1) year period. Deliver the material listed above to the Defense Logistics Agency Hawthorne Army Depot located at 1 South Main Avenue, Hawthorne, Nevada 89415 as delineated in the Statement of Work (SOW) and Performance Requirements Summary Table (PRST) for this SOW. (See Attachment 3 to this SOW for a copy of the PRST).

Work Requirements: Quality

Required Service:

Package/Re-package all material in the Continental United States (CONUS) or Alaska in accordance with paragraph C.10.3 of the SOW.

Provide access to the contractor’s facility during performance of all packaging/re-packaging operations in accordance with paragraph C.10.5.3 of the SOW.

Perform packaging/re-packaging operations only when the Government and/or the Government’s agent(s) are present in accordance with paragraph C.10.5.3 of the SOW.

Do not ship unsampled Lots of material in accordance with paragraph C.10.5.3 of the SOW.

Provide written notification to the COR a minimum of thirty calendar days prior to performing packaging/re-packaging operations in accordance with paragraph C.10.5.3 of the

SOW.

Provide a Certificate of Analysis (CoA) for each lot of material in accordance with paragraph C.11.1 of the SOW.

Submit CoA’s to the COR for review and acceptance in accordance with paragraph C.11.7 of the SOW.

DO NOT ship any lot of material prior to acceptance of the CoA from the COR in accordance with paragraph C.11.9 of the SOW.

Package all material in approved drums in accordance with paragraph C.12.2 of the SOW.

Package all material in approved polyethylene liners in accordance with paragraph C.12.2.1.6 of the SOW.

DO NOT exceed the UN drum weight rating when packaging/re-packaging material in accordance with paragraph C.12.2.2 of the SOW.

Use approved pallets in accordance with paragraph C.12.3 of the SOW.

Band/shrink wrap all drums on approved pallets in accordance with paragraph C.12.3 of the

SOW.

Attach a copy of the Safety Data Sheet (SDS) to each lot of material in accordance with paragraph C.12.3.3 of the SOW.

Package all material in accordance with paragraphs C.12.3.4 (as applicable) of the SOW.

Label all drums in accordance with section C.13 of the SOW.

Provide all required information on each label in accordance with paragraph C.13.2 of the

SOW.

Attach three labels on every drum in accordance with paragraph C.13.4 of the SOW.

Attach GHS labels on every drum (as required) in accordance with paragraph C.13.5 of the

SOW.

Label and transport radioactive material per NRC Part 71 (as required) in accordance with paragraph C.14.2 of the SOW.

Comply with DLA-SM’s ESOHMS Policy (when on-site at a government facility) in accordance with paragraph C.14.3 of the SOW.

Satisfy the “Truck Lot Receiving Procedures” in accordance with paragraph C.16.1.1 of the

SOW.

Schedule all deliveries a minimum of twenty business days in advance of deliveries with the COR in accordance with paragraph C.16.1.4 of the SOW.

Receive approval from the COR prior to delivering any material in accordance with paragraph C.16.1.4 of the SOW.

Remove all rejected material in accordance with paragraph C.17.5 of the SOW.

Perform the following specific service(s);

1) The Contractor shall perform all service(s) to satisfy the above listed “Required Service” and any additional service(s) required by the SOW.

Primary Methods of Surveillance: 100% and Random inspections.

Frequency of Surveillance: The COR will perform inspections in accordance with paragraph 9 of the SOW. Based on observed defects in contractor performance, subsequent inspections may either be reduced or increased. At a minimum, the COR will complete a “Government Inspection Report” monthly. (See Attachment 4 to this SOW for a copy of the “Government Inspection Report”).

Acceptable Quality Level (AQL): All service(s) shall be performed at or above the Acceptable Quality Levels (AQL’s) listed in the Performance Requirements Summary Table (PRST) of this SOW.

Method of Surveillance: The method of surveillance will be random unless listed differently in the Performance Requirements Summary Table (PRST) of this SOW.

Surveillance Procedures: 100% inspections or Random inspections will be performed on scheduled service(s) unless listed differently in the Performance Requirements Summary Table (PRST) of this SOW. There are no special procedures to be followed to initiate unscheduled inspections.

Evaluation Procedures: The COR will observe the selected service(s) at any time they determine a need to inspect a service(s) or notices a deficiency. Results of each inspection will be documented on a “Government Inspection Report”. (See Attachment 4 to this SOW for a copy of the “Government

Inspection Report). A “pass”, “fail” or “N/A” rating will be assigned to each service inspected based on the Performance Criteria listed below. A brief description of the inspection and observed defects will be recorded. A “fail” rating may require contractor re-performance of service(s). The COR will ascertain whether documented defects were corrected, and processes implemented to ensure re-occurrence of the defect is prevented. An “N/A” rating will be assigned when no work was required to be performed on a specific service during that rating period.

Performance Criteria:

1) Each “Required Service” requirement may contain several services. Each requirement will be evaluated based on an individual service.

2) At a minimum, the COR will inspect all service(s) listed in the Performance Requirements Summary Table (PRST) of this SOW at the frequency listed in the PRST.

3) A “pass” rating will be assigned to each service inspected that met or exceeded the established Acceptable Quality Level (AQL) for each “Required Service” requirement evaluated.

4) A “fail” rating will be assigned to each service inspected that fell below the established Acceptable Quality Level (AQL) for each “Required Service” requirement evaluated. When a “fail” rating is assigned, all observed defects must be documented on a “Government Inspection Report”. (See Attachment 4 to this SOW for a copy of the “Government Inspection Report”).

5) An “N/A” rating will be assigned when no work was required to be performed on a specific service during that rating period.

Analysis of Results:

1) The COR will notify the Contractor within 48 hours each time a “fail” rating is assigned and discuss the basis for the rating.

2) The COR will solicit the Contractor’s proposed corrective action(s) to preclude re-occurrence of the defective service(s) performance.

3) Based upon the Contractor’s performance, the COR may recommend corrective action(s).

Subsequent inspections may be performed more frequently if defects continue.

4) The COR will document the results of each inspection using a “Government Inspection Report”. (See Attachment 4 to this SOW for a copy of the “Government Inspection Report”). The COR will complete a “Government Inspection Report” monthly at a minimum. The COR will upload copies of all completed “Government Inspection Reports” into the SPM Application within the Procurement Integrated Enterprise Environment (PIEE), the web-based system.