Attachment 5 - Missouri Statewide Contract Quarterly Admin Fee Usage Report.xlsx

This document is a Quarterly Usage Report form and instructions issued by the Missouri Division of Purchasing for contractors holding Missouri Statewide Contracts. The report serves as a mandatory compliance document that contractors must submit electronically to track purchases made under their statewide contracts, specifically for the Statewide Concrete Qualified Vendors List (QVL). Contractors are required to submit the Missouri Statewide Contract Quarterly Usage Report no later than the 15th calendar day of the month following each reporting quarter (or the next business day if the 15th is not a business day). The report must be submitted in Excel format to ereports@oa.mo.gov and must include detailed information about all purchases made during the quarter, including customer name, product or service description, purchase authorization numbers, contract line item numbers, quantities delivered, unit prices, and extended prices. Even quarters with zero purchases require submission, with contractors marking an appropriate checkbox to indicate no activity.

The report form requires contractors to provide comprehensive data elements including contractor name, statewide contract number, report contact information, reporting quarter designation, and a detailed line-item breakdown of all transactions. The four quarterly reporting periods are January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. The form captures customer entity types (Missouri state agencies, political subdivisions, universities, or out-of-state entities) and tracks all financial transactions with extended price calculations. The report template is downloadable from the Missouri Division of Purchasing website at http://oa.mo.gov/purchasing/vendor-information, allowing contractors flexibility in submission format provided the document remains Excel-exportable and contains all required data elements.