Attachment 4 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This file is a Quarterly Administrative Fee Report and Instructions document issued by the Missouri Division of Purchasing for contractors operating under statewide contracts with the State of Missouri. The report applies to all purchases made under statewide contracts for which payment has been received during a reporting quarter, including purchases from Missouri state agencies, political subdivisions, universities, and governmental entities in other states. Contractors must submit the completed quarterly report to the Division of Purchasing no later than the 15th calendar day of the month following the reporting quarter. The report requires contractors to identify the reporting quarter (Q1 through Q4, based on calendar quarters), calculate total payments received by source, and compute the administrative fee obligation.

The administrative fee is calculated as one percent of the overall total payments received during the reporting quarter, with all returns and credits deducted from payment totals. Contractors may submit the completed report and fee payment using multiple methods including mail, facsimile, or email to the specified Division of Purchasing addresses. The administrative fee payment can be submitted via personal check, money order, company check, or ACH electronic payment. If no payments were received during the reporting quarter, contractors must indicate this status on the form. The form requires signature from the responsible party completing the report, including name, title, phone number, email address, and date of completion. Contact information for questions regarding the report or contract administration is available through the Division of Purchasing at (573) 751-2387.