Attachment 5 - Instructions to Offerors Addendum Final.pdf

RFP FA240126R0001

Attachment #5

SPACE DEVELOPMENT AGENCY

FA240126R0001 – EASTERN RANGE PAYLOAD PROCESSING FACILITY SERVICES

INSTRUCTION TO OFFERORS ADDENDUM

FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

(Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at

Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for

30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with

FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10 the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the

Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or

Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by-

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–

767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address.

The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable.

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial

Services

This addendum takes precedence over FAR 52.212-1, Instructions to Offerors – Commercial Products and

Commercial Services.

Addendum to FAR 52.212-1(b), Submission of Offers. This paragraph is tailored as follows: Proposals must be received by the Contracting Officer no later than 6 April 2026 at 5:00 PM Eastern Time (ET).

Addendum to FAR 52.212-1(c), Period of Acceptance of Offers. This paragraph is tailored as follows:

The offeror agrees to hold the prices in its proposal firm for 90 days from the date specified for the receipt of offers.

(End of Provision)

A. COMBINED SYNOPSIS/SOLICITATION NOTICE

Requirement Title: Eastern Range Payload Processing Facility Services.

Solicitation Number: FA240126R0001

Response Deadline: 6 April 2026 at 5:00 PM Eastern Time (ET)

Contracting Office: Space Development Agency, ussf.pentagon.sda.mbx.fa240126R-001@mail.mil

Proposal Validity: Proposal shall be valid for 90 days from the date specified for the receipt of proposals.

B. GENERAL INFORMATION

https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/ mailto:ussf.pentagon.sda.mbx.fa240126R-001@mail.mil

1.1 General Instructions

This section provides general guidance, as well as specific instructions on format and content, for preparing proposals for the Eastern Range Payload Processing Facility Services acquisition. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal

Acquisition Regulation (FAR) Subpart 12.6 and FAR Part 15, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for proposal (RFP).

The applicable NAICS is 541990, Size Standard $19.5M. The Defense Priorities and Allocation System

(DPAS) assignment is: Unrated.

Each offeror’s proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal at the time of submission, may result in the proposal being unacceptable to the Government and may eliminate the offeror from further consideration for award. It is the offeror’s responsibility to ensure the completeness of the proposal submitted. Evaluation of a proposal will be conducted solely based on the information contained within it and the Government will not assume that an offeror possesses any capabilities not specified. Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the offeror’s understanding of the requirement and/or ability to perform. Offerors are advised that their proposals are presumed to represent their best efforts and most complete responses to this solicitation. Proposals that simply reiterate the contents of this solicitation, or contain only superficial responses, may be considered unacceptable.

Evidence of experience, capability, and qualifications that clearly demonstrate and support the offeror’s claims are essential.

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the

“original” copy of all proposals and supplemental documents provided. At the completion of this acquisition the Government will destroy all extra copies of proposals and additional documents submitted.

1.2 General Information

All questions or concerns shall be addressed to ussf.pentagon.sda.mbx.fa240126R-001@mail.mil as the sole point of contact for this acquisition. All inquiries must be made in writing using Attachment 8 Q and

A Matrix Template and submitted electronically to the email address noted above. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up. Questions in response to the solicitation must be submitted no later than 5:00 PM ET March 4, 2026.

Concurrent with the release of this RFP, appropriate offices will be advised that an RFP action is in progress for the effort and that contact by participating offerors on the subject of this RFP is inappropriate. Recipients of this RFP shall not attempt such contacts during this period. Any such contact shall result in disqualification from consideration for contract award.

C. REQUIREMENT INFORMATION

1.3 General Requirement Information

1.3.1 Response Deadline

Proposals are due on the date and time specified in this document and shall be submitted in accordance with the instructions herein. Proposals received after date and time listed in this document may be rejected.

1.3.2 Description of Requirement/Schedule of Services

The description of the requirement can be found in Attachment 1 – Statement of Objectives and

Attachment 2 Requirements Documents. Reference documents are available in a Bidder’s Library. Please contact ussf.pentagon.sda.mbx.fa240126R-001@mail.mil to obtain access to the files in the Bidder’s

Library.

1.3.3 Security Classification

A DoW Contract Security Classification Specification, DD Form 254, will be incorporated as part of the contract. An offeror must be able to meet the specified requirements outlined in the draft DD Form 254.

See Attachment 3 (placeholder – to be issued prior to award) to the RFP for the draft DD Form 254.

2.0 PROPOSAL FORMAT AND PREPARATION INSTRUCTIONS

2.1 Proposal Format

In order to maximize efficiency and minimize the time for proposal evaluation, the electronic proposal shall meet format requirements. The proposal shall be limited to the submission of the volumes specified in Table 4.1.1 below.

Text type shall be Times New Roman. The text size shall be no less than 12-point with normal proportional spacing. Text lines to include all tables, charts, graphs, and figures, shall have 1.5-line spacing. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Each volume shall contain a detailed table of contents to delineate what is in the respective volume.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

3.0 RECEIPT OF PROPOSALS

3.1 Submission Instructions

Offerors shall submit their responses via DoD Secure Access File Exchange (SAFE):

https://safe.apps.mil. Offerors shall submit each proposal via DoD SAFE and all files should be included in a single DoD SAFE submission. Each file submitted must be clearly labeled with the SDA solicitation number, Prime performer organization name, Prime performer proposal title (short title recommended), and Volume number and appendix or attachment number (as appropriate). The size limit for each SAFE file transmission is 8192 MB. Offerors shall request a SAFE Drop-off Request, via an email to https://safe.apps.mil/ ussf.pentagon.sda.mbx.fa240126R-001@mail.mil NO LATER THAN 12:00 PM ET MARCH 31, 2026

(NOTE: Each DOD SAFE Link is valid for a period of 14 days from issuance of a Link to submit a proposal). The Offeror shall request a SAFE Drop-off Request regardless of whether or not they have access to DoD SAFE already. The subject line shall be: Eastern Range Payload Processing Services

Solicitation Submission SAFE Request (m of n) and the Offeror’s organization name, where m is the request number and n is the total number of requests that will be made by the Offeror. If the Offeror’s submission will exceed the DoD size limit, then they shall make the required number of requests to complete their submission. Within the body of the email, the Offeror shall clearly state the email address to which the Drop-off Request will be sent. The Offeror is free to request read receipts for each Drop-off request email sent. Note that this email will not come from the email address listed above. It is the

Offerors responsibility to follow-up via the shared mailbox address if they do not receive a DOD SAFE

Link within 48 hours of a request.

Within the DoD SAFE submission form, the Offeror shall check both the “Encrypt every file” check box and the “Send me an email when each recipient picks up the files” check box. The password shall be sent under separate email to the email address above with the subject line: Eastern Range Payload Processing

Facility Services Solicitation Submission SAFE Request (m of n) Password and the Offeror’s organization name. The “Short note to the Recipients” field shall clearly identify the Offeror’s organization name, the proposal name, and the number of the submission.

3.2 Late Proposals

Proposals received after the due date and specified time may be rejected. The CO will promptly notify the offeror its proposal was received late and whether the proposal will be considered. It is the offeror’s responsibility to confirm the Government received the proposal.

4.0 PROPOSAL VOLUME INSTRUCTIONS AND OTHER REQUIRED DOCUMENTATION

4.1 Volumes

Offers will consist of three (3) separate proposal volumes: Volume I – Technical, Volume II – Price, and

Volume III – RFP and Contract Documentation. The offeror shall prepare the proposal as set forth in

Table 4.1.1.

Table 4.1.1 Proposal Organization

Volume Volume Title Page Limit

I Technical/SOW 40

II Price NA

III RFP, Contract Documentation NA

5.0 VOLUME 1 – TECHNICAL (FACTOR 1)

5.1 General

Proposals shall be clear, concise, and include sufficient detail for effective evaluation. Offeror shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

5.2 Volume Organization

The technical volume shall include a Statement of Work (SOW), documentation of access to facilities via leasing agreements or other contractual documents as proof of access to the necessary equipment, facilities, and resources required to perform the work as described in the SOW, and a current occupancy manifest as evidence of PPF availability to meet SDA’s launch schedule (see Attachment 9 – ER PPF

Dates). Finally, the technical volume shall include a table mapping the SOW to the SOO.

As part of the technical volume, Offerors shall develop and submit a comprehensive SOW based on their proposed solution for meeting the objectives outlined in the SOO. The SOO and SVVRDs, included as attachments, provides the Government's overall objectives and performance requirements for this solicitation. Offerors shall use the SOO and SVV requirements document, together with other applicable portions of this RFP, as the basis for preparing their proposal, including the SOW. The offeror shall ensure all aspects of the SOO and SVVRDs are addressed. The proposed SOW should specify in clear, understandable terms services to be performed by the contractor. Preparation of an effective SOW requires both the understanding of the services that are needed to satisfy a particular requirement and an ability to define what is required in specific, quantitative terms. The offerors understanding of required services and work effort required to accomplish should be fully demonstrated in the offeror’s proposed

SOW. The offeror’s SOW shall include appropriate compliance and reference documents. All documents that are included shall be listed to properly identify the revision that will be used, and shall contain appropriate tailoring. As a minimum, the offeror’s SOW shall include the compliance documents listed in the RFP, including tailoring. The offeror may propose additional compliance documents.

Additionally, the SOW should detail specific tasks that will be taken to achieve the objectives, the specific outputs to be provided, how success will be measured in meeting the SOO’s objectives and the personnel, equipment, and resources that will be utilized in performance.

The technical volume shall include documentation of access to facilities via leasing agreements or other contractual documents as proof of access to the necessary equipment, facilities, and resources required to perform the work as proposed in the SOW. Offerors shall also include current occupancy manifest as evidence of PPF availability to meet SDA’s launch schedule.

The technical proposal shall address all subfactors in sufficient detail.

6.0 VOLUME II – PRICING

6.1 General

The purpose of this volume is to provide information to the Government for price evaluation. This information will also be utilized to prepare the pricing section of the contract document and supporting file(s). The Price Volume shall be prepared IAW 52.212-1 Section 6.0 of Attachment 5 and will be evaluated IAW the evaluation criteria in 52.212-2 Attachment 6 of this Solicitation. Compliance with these requirements is mandatory, and failure to comply may render the proposal ineligible for award. The

CLIN pricing shall be submitted in the spreadsheet format provided in the List of Attachments portion of the Solicitation. This portion shall include the following sections completed by the offeror.

6.1.1 Price Spreadsheets

The offeror shall complete the price spreadsheet located in Attachment 4 of the RFP. The Offeror shall propose and insert whole dollar amounts, with no decimal places, for each Firm-Fixed-Price (FFP) CLIN.

6.2 Small Business Subcontracting Plan

Offerors, other than small business concerns, shall complete and submit a Small Business Subcontracting

Plan in accordance with FAR 19.704 and FAR clause 52.219-9.

Offerors must use Attachment 7 - Individual Subcontracting Plan Template for this purpose.

If an offeror determines that no subcontracting opportunities exist, the plan must still be submitted with proposed goals of 0%. The plan must include a detailed narrative justification explaining the rationale for this determination. The rationale must be comprehensive and demonstrate with specificity why all work must be performed by the prime contractor. A plan proposing 0% goals without a detailed justification will be considered incomplete.

7. VOLUME III – REQUEST FOR PROPOSAL AND CONTRACT DOCUMENTATION

7.0 General

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file(s). This portion shall include the following sections completed by the offeror.

7.1 Request for Proposal

7.1.1 The Offeror shall provide the company/division’s street address, county and facility code, Commercial and Government Entity (CAGE) code, Unique Entity Identifier (UEI), and size of business (large or small). Provide the same information for your major subcontractors (performing 20% or more of the total effort).

7.1.2 Representations and Certifications. Complete all FAR, DFARS, and AFFARS provisions as applicable, including FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

7.1.3 Offeror’s Terms & Conditions and/or Statement of Exceptions to the Solicitation. Offerors must clearly identify any exception to the solicitation Terms & Conditions and provide complete accompanying rationale. Any non-compliance with Terms & Conditions of the RFP may cause the proposal to be unacceptable.

7.2 Contract Documentation

The purpose of this portion of the volume is to provide information to the Government for preparing the contract document and supporting file(s). This portion shall include the following sections completed by the offeror.

7.2.1 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the

Government. Finally, please provide the name, title, and telephone number of the CEO, Division

President, or Vice President of the offeror.

7.2.2 Any other data the offeror chooses to bring to the attention of the CO that is not appropriately in the requirements for Volume I.