Attachment_5_-_Cost_Proposal_Parliamentarian.xlsx
XLSX spreadsheet 47 KB Posted
- Solicitation number
- 0000038417
- Issued by
- Sacramento County, Sacramento City, West Sacramento City, California
About this file
This is a cost proposal attachment for RFP-25-006 Professional Registered Parliamentarian (PRP) Services issued by the California Arts Council (CAC). The solicitation seeks a Professional Registered Parliamentarian credentialed through the National Association of Parliamentarians (NAP) or American Institute of Parliamentarians (AIP) to provide on-call advisory and procedural consulting services supporting the Council's compliance with Robert's Rules of Order and governance requirements. The engagement includes pre-Council meetings and consultation services scheduled for eight sessions between April 2026 and December 2026, covering regional meetings in the Capitol Region, Northern California, Bay Area, San Diego, and Central Valley, as well as CY 2027 meetings with dates and locations to be determined. The scope also includes remote Council meeting services via Zoom or online platforms (up to five sessions) and in-person Council meeting services (up to three sessions), with all services allocated at two to six hours per session as specified. The contractor must currently possess all necessary equipment, technology, and internet connectivity to provide remote services and may not subcontract work without prior written approval from CAC.
The cost proposal form provided contains zero dollar ($0.00) placeholder values across all line items for meetings, services, and travel costs, requiring bidders to complete the proposal with their hourly rates for consulting/advisory services, common professional rates for meetings, on-call hourly rates, and expedite or prioritize rates. Bidders must itemize all travel costs separately on the designated Itemized Travel tab and ensure reconciliation with the total cost proposal. The RFP is open to California independent contractors, individuals, sole proprietors, partnerships, California Certified Small Businesses, Disabled Veteran Business Enterprises, 501(c)(3) organizations registered in California, private for-profit organizations, and organizations with joint powers agreements based in California. CAC reserves the right to request clarification and explanation regarding cost proposals, and bidders are responsible for ensuring accuracy and completeness of all costs captured on the cost proposal form. Budget notes must be attached to explain any expenditures as needed. Proposals should be submitted to Procurement@arts.ca.gov.
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Text version
Cost Proposal Attachment 5: Cost Proposal Parliamentarian Services RFP No: RFP-25-006
| The selected Bidder/Contractor will be contracted for a total amount. |
| California Arts Council (CAC) reserves the right to ask the bidder/contractor regarding their cost proposal for further |
| clarification and/or explanation. CAC requires the bidder to attach Budget Notes to explain any expenditures, as needed. |
| Note: Bidder may add additional rows/columns as needed. |
| Bidder is responsible for ensuring their cost proposal worksheet is accurate and includes the entire cost. |
| Bidder is solely responsible for ensuring all cost are captured and reflected on Attachment 5: Cost Proposal--this form. |
| Pre-Council Meetings & Consultation Services (Remote/Online) | Personnel Name | Title | Hours (up to) | Rate | TOTAL |
| Meeting 2: April 20, 2026 (Capitol Region) | 2 | $0.00 | $0.00 | ||
| Meeting 3: May 15, 2026 (Northern CA Region) | 2 | $0.00 | $0.00 | ||
| Meeting 4: June 24, 2026 (Capitol Region) | 2 | $0.00 | $0.00 | ||
| Meeting 5: August 14, 2026 (Bay Area Region) | 2 | $0.00 | $0.00 | ||
| Meeting 6: September 2, 2026 (Capitol Region) | 2 | $0.00 | $0.00 | ||
| Meeting 7: October 23, 2026 (San Diego Region) | 2 | $0.00 | $0.00 | ||
| Meeting 8: December 11, 2026 (Central Valley) | 2 | $0.00 | $0.00 | ||
| Meeting 1: CY 2027 Date and Location TBD | 2 | $0.00 | $0.00 | ||
| Subtotal | $0.00 |
| Council Meeting Services (via Zoom or Online) | Personnel Name | Title | Hours (up to) | Rate | TOTAL |
| Remote Meeting: Date TBD | 6 | $0.00 | $0.00 | ||
| Remote Meeting: Date TBD | 6 | $0.00 | $0.00 | ||
| Remote Meeting: Date TBD | 6 | $0.00 | $0.00 | ||
| Remote Meeting: Date TBD | 6 | $0.00 | $0.00 | ||
| Remote Meeting: Date TBD | 6 | $0.00 | $0.00 | ||
| Subtotal | $0.00 |
| Council Meeting Services (In Person) | Personnel Name | Title | Hours (up to) | Rate | TOTAL |
| In Person: Date TBD | 6 | $0.00 | $0.00 | ||
| In Person: Date TBD | 6 | $0.00 | $0.00 | ||
| In Person: Date TBD | 6 | $0.00 | $0.00 | ||
| Subtotal | $0.00 |
| Travel Cost | Personnel Name | Title | Non-Applicable | Non-Applicable | TOTAL |
| Transportation (i.e. flight, train, bus, etc) | NA | NA | |||
| Accommodations (i.e. hotel, motel, etc) | NA | NA | |||
| Other Transporation (i.e. Uber, Taxi, Shuttle, etc) | NA | NA | |||
| Subtotal | $0.00 |
TOTAL OF PROPOSAL $0.00
| Please list your hourly rates: |
| Consulting or Advisory Rates |
| Common Professional Rate for Meetings |
| On-call hourly rate |
| Expedite or Prioritize hourly rate |
| Are there minimum hours for services? If yes, please explain here below: |
* Enter travel costs on the Itemized Travel tab in this workbook and ensure it reconciles to the total on the Cost Proposal.
&"Arial,Italic"&16Attachment 5: Cost Proposal Worksheet
Itemized Travel
| TRAVEL ITEM | QUANTITY | COST | EXTENDED COST |
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| Subtotal | $0.00 |
PLS READ - Notes & Explanations NOTE 1: CAC expects the bidder to already possess all the equipment, services, skill, permits, certifications and/or license(s) they need to perform the work according to this solicitation. CAC may collect confirmation of the purchase of equipment(s) by requesting for invoices, receipts and/or other supporting documents.
NOTE 2: Contractor shall not subcontract work without prior to written approval of the State (CAC). Subcontracts must include all applicable terms of thie Agreement. Must comply with business license and insurance & liability requirements, indemination, nondiscrimination, etc.
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