Attachment_1_-_Reqd_Attchmts___Mandatory_Bus_Docs_Checklist.pdf
PDF 37 KB Posted
- Solicitation number
- 0000038417
- Issued by
- Sacramento County, Sacramento City, West Sacramento City, California
About this file
This document is a required attachments and mandatory business documents checklist for RFP-25-006 Professional Registered Parliamentarian (PRP) Services issued by the California Arts Council (CAC). The RFP seeks proposals from California-based independent contractors, individuals, sole proprietors, partnerships, certified small businesses, disabled veteran business enterprises, 501(c)(3) organizations, private for-profit organizations, and joint powers agreement entities to provide on-call advisory and procedural consulting services. The primary purpose of the engagement is to strengthen meeting preparation, improve decision-making readiness, and reduce procedural risk by providing pre-meeting guidance rather than routine attendance at all Council meetings. The contractor must be a Professional Registered Parliamentarian credentialed through the National Association of Parliamentarians (NAP) or certified as a Certified Professional Parliamentarian from the American Institute of Parliamentarians (AIP), with expertise in Robert's Rules of Order, experience serving as a parliamentarian for public bodies, boards, or commissions, and familiarity with the Bagley-Keene Open Meeting Act. The contractor must possess current equipment, technology, and internet or wireless connectivity to provide services remotely.
All bids must include thirteen required attachments in PDF format (except the Cost Proposal Worksheet, which must be submitted in Excel), including bidder certifications, declarations, confidentiality statements, cost proposals, Darfur Contracting Act compliance, worker's compensation certification if applicable, payee data records, contractor certification clauses, and general artificial intelligence notification clauses. Additionally, bidders must submit mandatory business documents including current and active NAP or AIP credentials, California Small Business Certificates if applicable, California DVBE certifications if applicable, Secretary of State registration if applicable, IRS 501(c)(3) tax-exempt status designation letters if applicable, joint powers agreements if applicable, current business licenses or tax certificates, and current liability and auto insurance coverage documentation.
View the file
Other files
Show all 13
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
California Arts Council
RFP-25-006
Parliamentarian Services
ATTACHMENT 1 – REQUIRED ATTACHMENTS & MANDATORY BUSINESS
DOCUMENTS CHECK LIST
A complete bid package will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all applicable required attachments (forms), mandatory business documents (if applicable) and proposal requirements must be included with your bid package all in PDF except the Cost Proposal Worksheet which must be in Excel.
Bidder Name: ______________________________________
REQUIRED ATTACHMENTS
(in PDF)
Checkmark or N/A
Attachment 1: Required Attachments and Mandatory Business
Documents Checklist
Attachment 2: Bidder/Proposer Certification Sheet
Attachment 3: Bidder Declaration GSPD-05-105
Attachment 4: Confidentiality Statement
Attachment 5: Cost Proposal Worksheet (must be submitted in Excel)
Attachment 6: Darfur Contracting Act
Attachment 7: Individual & Sole Proprietor Statement (if applicable)
Attachment 8: Workers’ Compensation Certification (if applicable)
Attachment 9: Payee Data Records STD 204
Attachment 10: Contractor Certification Clauses CCC 04/2017
Attachment 11: Gen AI Notification Clause & Reporting
If applicable and for reference only
Attachment 12: Commercially Useful Function Evaluation Determination (prime and subcontractors)
Awarded Bidder only Attachment 13: Standard Agreement STD 213 (example only)
California Arts Council
RFP-25-006
Parliamentarian Services
REQUIRED MANDATORY BUSINESS DOCUMENTS
(in PDF)
Checkmark or N/A Copy of current/active/non-expired credentials or certificate through the National
Association of Parliamentarians (NAP) and/or Certified Professional Parliamentarian from the American Institute of Parliamentarians (AIP)
Copy of the prime/bidder’s current/active/non-expired California Small Business (SB) Certificate, if applicable.
If applicable, copy of each subcontractor(s) California Small Business (SB) Certificate.
Copy of prime/bidder’s current/active/non-expired CA DVBE certification, if applicable.
Copy of subcontractor’s CA DVBE certification, if applicable.
Copy of the bidder’s registration with the California Secretary of State, if applicable.
Copy of IRS designation letter showing org has the 501(c )(3) federal tax-exempt status, if applicable.
Copy of Joint Powers of Agreement, if applicable.
Copy of the bidder’s business license or business tax certificate, if applicable. Must be current/active/non-expired.
Copy of the bidder’s liability insurance coverage, auto insurance, if applicable. Must be current/active/non-expired.
Other business document(s) as needed by CAC.
File details come from the government source that posted it. Updated .