Attachment 5_Addl Tech Prop Inst_10.12.23.pdf

ATTACHMENT 5 – ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS 1

RFP Number 75N93023R00014

ATTACHMENT 5: ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS,

FORMAT FOR TECHNICAL PROPOSAL, and TABLE OF CONTENTS

Management, Operation, Professional, Technical and Support Services for NIAID Animal Care

Facilities RFP Number: 75N93023R00014

It is strongly recommended that offerors use the following template as the Table of Contents for the Technical Proposal. All information presented in the Technical Proposal should be presented in the order specified below.

These additional Technical Proposal instructions reflect the requirements of the solicitation and provide specific instructions and formatting for the Technical Proposal. While Section L of the solicitation provides a generic set of Technical Proposal instructions applicable to all solicitations, these instructions are tailored to the specific requirements of the RFP. The information requested in these instructions should be used to format and prepare the Technical Proposal and should be used as a Table of Contents for your Technical Proposal. Offerors should follow the instructions in Section L of the solicitation, and include the information requested here.

Offerors are advised to give careful consideration to the Statement of Work, all reference materials, and attachments, the Technical Evaluation Criteria in Section M, and the solicitation as a whole in the development of their Technical Proposals.

Offerors proposing subcontracts to perform portions of the Statement of Work should clearly identify the specific tasks for which they plan to utilize subcontractors, as well as the method and level of integration/coordination between the prime Contractor and all proposed subcontractors, and the expected advantages of such an approach.

Offerors must refer to the solicitation Attachment entitled “Packaging and Delivery of the Proposal,” which details strict guidelines, including page limitations, formatting and layout of proposals, and prohibits the offerors use of links to internet web site addresses (URLs) to direct readers to alternate sources of information.

TECHNICAL PROPOSAL – TABLE OF CONTENTS

SECTION 1:

1) PROPOSAL TITLE PAGE. Include RFP title and number, name of organization, DUNS number, and identify if the proposal is an original or a copy. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall also include the legend regarding Restriction on Disclosure and Use of Data prescribed by FAR 52.215-1(e)]

2) TABLE OF CONTENTS

SECTION 2: TECHNICAL PROPOSAL OVERVIEW (suggested 3-page maximum) https://www.acquisition.gov/sites/default/files/current/far/html/52_215.html

ATTACHMENT 5 – ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS 2

Provide a brief overview of the Technical Proposal, including:

The technical proposal shall be no longer than 60 pages, no smaller than 11 point Time New Roman font or 10 point Arial font (including any Table of Contents, Executive Summaries, and Appendices).

This total does not include any attachments required by section J. Any pages exceeding this page limit will not be evaluated.

1) Technical Discussions The technical discussion included in the technical proposal should respond to the items set forth below:

2) Statement of Work A detailed work plan must be submitted indicating how each aspect of the statement of work is to be accomplished. Your technical approach should be in as much detail as you consider necessary to fully explain your proposed technical approach or method. The technical proposal should reflect a clear understanding of the nature of the work being undertaken. The technical proposal must include information on how the project is to be organized, staffed, and managed to include animal facility management and vacancy coverage. Information should be provided which will demonstrate your understanding and management of important events or tasks.

3) Personnel Describe the experience and qualifications of personnel who will be assigned for direct work on this program. Information is required which will show the composition of the task or work group, its general qualifications, and recent experience with similar equipment or programs. Special mention shall be made of direct technical supervisors and key technical personnel, and the approximate percentage of the total time each will be available for this program. It is expected that all personnel will be fully dedicated to this contract.

(4) Program Manager List the name of the Program Manager responsible for overall implementation of the contract and key contact for technical aspects of the project. Even though there may be deputy program managers, identify the Program Manager who will be responsible for the overall implementation of any awarded contract. Discuss the qualifications, experience, and accomplishments of the Program Manager. State the estimated time to be spent on the project. It is expected that Program Managers will be fully dedicated to this contract, his/her proposed duties, and the areas or phases for which he/she will be responsible. Discuss methods of oversight to facilities.

Provide a Project Management Plan for the overall organization that addresses the planning, initiation, implementation, conduct, monitoring and completion of tasks identified in the Statement of Work. Provide a Staffing Plan that describes roles, responsibilities, and level of effort for all personnel, including all proposed subcontractors and consultants. Provide an administrative and technical framework indicating clear lines of authority and responsibility for all proposed personnel.

Describe the project management systems that will be used to track activities and to keep multiple activities on time and budget. The plan must include a description of the quality control methods that will be used to ensure the effective and efficient initiation, implementation, management, and oversight of contract requirements.

ATTACHMENT 5 – ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS 3

Outline how the Project Manager, and any Deputy Project Managers will communicate with the COR and CO and how the Project Manager/Deputies will communicate, monitor, and manage the project both internally and externally (at subcontractor facilities if applicable).

(5) Other Professional Personnel List all other professional personnel who will be participating in the project. Discuss the qualifications, experience, and accomplishments. State the time each will spend on the project, proposed duties on the project, and the areas or phases for which each will be responsible. It is expected that all personnel will be fully dedicated to this contract.

(6) Additional Personnel List names, titles, and proposed duties of additional personnel, if any, who will be required for full-time employment, or on a subcontract or consultant basis. The technical areas, character, and extent of subcontract or consultant activity will be indicated and the anticipated sources will be specified and qualified. For all proposed personnel who are not currently members of the offeror's staff, a letter of commitment or other evidence of availability is required. It is expected that all personnel will be fully dedicated to this contract. A resume does not meet this requirement.

Commitment letters for use of consultants and other personnel to be hired must include:

-The specific items or expertise they will provide.

-Their availability to the project and the amount of time anticipated.

-Willingness to act as a consultant.

-How rights to publications and patents will be handled.

(7) Resumes Resumes of all key personnel are required. Per the SOW the Key Personnel are the Program Manager, Deputy Program Mangers, Trainers, and the Facility and Assistant Facility Managers. A Facility and Assistant Facility Manager resume is to be provided for each identified facility under SOW Technical Exhibit II. Each must indicate educational background, AALAS certification level, recent experience, specific or technical accomplishments..

OFFERORS SHOULD ASSURE THAT THE PROGRAM MANAGER, AND ALL OTHER PERSONNEL

PROPOSED, SHALL NOT BE COMMITTED ON FEDERAL GRANTS AND CONTRACTS FOR MORE THAN A

TOTAL OF 100% OF THEIR TIME. IF THE SITUATION ARISES WHERE IT IS DETERMINED THAT A

PROPOSED EMPLOYEE IS COMMITTED FOR MORE THAN 100% OF HIS OR HER TIME, THE

GOVERNMENT WILL REQUIRE ACTION ON THE PART OF THE OFFEROR TO CORRECT THE TIME

COMMITMENT.

SECTION 3: OPTIONS

Options should be presented as a separate part of the Technical Proposal and clearly identified as such.

In addition to the services/quantities outlined above to be provided for the base requirement, the Government may exercise at its discretion, options for additional level of effort as follows: 1) Options to

ATTACHMENT 5 – ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS 4

extend the term of the contract; 2) Options to accommodate unanticipated increases in work. These Options are defined as follows:

Options 1 - 4: Extend the Term of the Contract: The Government may include options to extend the period of the contract beyond the base period, annually, for a total contract period of up to 5 years.

Assume that the scope and types of activities as outlined herein (i.e. for Year 1 of the contract) would be continued for each succeeding annual contract period up to 5 years.

Options 5 – 29 to Increase Level of Effort: The Government may exercise options for increased level of effort that may result from unanticipated increases in demand. If the Government elects to exercise an option for increased level of effort, the Contractor shall provide an additional 5 FTEs for each (quantity) option exercised. The Government reserves the right to exercise these options up to 5 times in any year of the contract. The period of performance of an option for additional level of effort shall not exceed the term of the base year of option year in which the option is exercised.

Options 30 – 48 to Increase Level of Effort: The Government may exercise options for increased level of effort that may result from unanticipated increases in demand. If the Government elects to exercise an option for increased level of effort, the Contractor shall provide an additional 0.13 FTEs for each (quantity) option exercised, specifically for 24-hour support for approximately 8 days for NHP Critical Care Studies. The Government reserves the right to exercise these options up to 4 times in any year of the contract. The period of performance of an option for additional level of effort shall not exceed the term of the base year of option year in which the option is exercised.

Options 49 – 68 to Increase Level of Effort: The Government may exercise options for increased level of effort that may result from unanticipated increases in demand. If the Government elects to exercise an option for increased level of effort, the Contractor shall provide an additional 1 FTEs for each (quantity) option exercised, specifically for the personnel role of Veterinarian at Bethesda. The Government reserves the right to exercise these options up to 4 times in any year of the contract. The period of performance of an option for additional level of effort shall not exceed the term of the base year of option year in which the option is exercised.

SECTION 4: OTHER CONSIDERATIONS

Record and discuss specific factors not included elsewhere which support your proposal. Using specifically titled subparagraphs, items may include:

a) Unique arrangements, equipment, etc., which none or very few organizations are likely to have which is advantageous for effective implementation of this project.

b) Other factors you feel are important and support your proposal.

SECTION 5: Care of Live Vertebrate Animals

The services to be performed will require work with live vertebrate animals in federal facilities. NIAID’s animal care program is under the purview of the NIH Office of Animal Care and Use, who maintains the Animal Welfare Assurance. Please refer to the APPLICABLE PUBLICATIONS section of the SOW for the required policies to be adhered to for the services to provided on by this Contract. The following notice

ATTACHMENT 5 – ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS 5

is included for reference when contract performance is expected to involve care of live vertebrate animals:

Notice to Offerors of Requirement for Compliance with the Public Health Service Policy on Humane Care and Use of Laboratory Animals (Revised 1986, Reprinted 2000}

The Public Health Service (PHS) Policy on Human Care and Use of Laboratory Animals establishes a number of requirements for research activities involving animals. Before a PHS award may be made to an applicant organization, the organization shall file, with the Office of Extramural Research (OER), Office of Laboratory Animal Welfare (OLAW), National Institutes of Health (NIH), PHS, a written Animal Welfare Assurance which commits the organization to comply with the provisions of the PHS Policy on Humane Care and Use of Laboratory Animals by Awardee Institutions, the Animal Welfare Act, and the Guide for the Care and Use of Laboratory Animals prepared by the Institute of Laboratory Animal Resources. In accordance with the PHS Policy on Humane Care and Use of Laboratory Animals by Awardee Institutions, applicant organizations must establish a committee, qualified through the experience and expertise of its members, to oversee the institution's animal program, facilities and procedures. No PHS award involving the use of animals shall be made unless the Animal Welfare Assurance has been approved by OER.

For further information, OER, OLAW, may be contacted at Rockledge Center I - Suite 1050, 6705 Rockledge Drive, Bethesda, MD 20817, (301) 496-7163, ext 234. FAX copies are of the PHS Policy are available at (301) 402-2803. This policy is also available on the internet at http://www.grants.nih.gov/grants/olaw/olaw.htm.

SECTION 6: Select Biological Agents or Toxins

The services to be performed may require work with Select Biological Agents or Toxins. Please refer to the SOW for information regarding ABSL levels and biological agents. The following notice is included for reference when contract performance is expected to involve Select Biological Agents or Toxins.

Possession, Use and Transfer of Select Biological Agents or Toxins

Notice to Offerers of Requirements of: 42 CFR Part 73, Possession, Use, and Transfer of Select Agents and Toxins (relating to public health and safety):

(http://www.cdc.gov/od/sap/42 cfr 73 final rule.pdf);

7 CFR Part 331, Possession, Use, and Transfer of Select Agents and Toxins (relating to plant health or plant products)

(http://www.aphis.usda.gov/programs/ag selectagent/FinaIRule3-18-05.pdf); and, 9 CFR Part 121, Possession, Use, and Transfer of Select Agents and Toxins (relating to human and animal health, animal health or animal products)

(http://www.aphis.usda.gov/programs/ag selectagent/FinaIRule3-18-05.pdf) - March 18, 2005.

These regulations implement the Public Health Security and Bioterrorism Preparedness and Response Act of 2002, and the Agricultural Bioterrorism Protection Act of 2002. They are designed to improve the ability of the United States Government to prevent, prepare for, and http://www.grants.nih.gov/grants/olaw/olaw.htm

ATTACHMENT 5 – ADDITIONAL TECHNICAL PROPOSAL INSTRUCTIONS 6

respond to bioterrorism and other public health emergencies. These regulations establish requirements regarding registration, security risk assessments, safety plans, security plans, emergency response plans, training, transfers, record keeping, inspections, and notifications.

Listings of HHS select agents and toxins, and overlap select agents or toxins as well as information about the registration process for domestic institutions, are available on

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 the Select Agent Program Web site at http://www.cdc.gov/od/sap/ and http://www.cdc.gov/od/sap/docs/salist.pdf. Listings of USDA select agents and toxins as well as information about the registration process for domestic institutions are available on the APHIS/USDA website at http://www.aphis.usda.gov/programs/ag selectagent/index.html and http://www.aphis.usda.gov/programs/ag selectagent/ag bioterr forms.html. For foreign institutions, see the NIAID Select Agent Award information (http:ljwww.niaid.nih.gov/ncn/clinical/default biodefense.htm).