Attachment 11_Addl Bus Prop Inst_10.12.23.pdf

ATTACHMENT 11 – ADDITIONAL BUSINESS PROPOSAL INSTRUCTIONS 1

RFP Number 75N93023R00014

ATTACHMENT 11: ADDITIONAL BUSINESS PROPOSAL INSTRUCTIONS

AND UNIFORM COST ASSUMPTIONS

Management, Operation, Professional, Technical and Support Services for NIAID Animal Care

Facilities RFP Number: 75N93023R00014

In addition to the format requirements for the Business Proposal that are contained in Section L of the solicitation, the information presented in this section of the RFP is intended to provide uniform cost assumptions and business clarifications.

Offerors are advised to give careful consideration to the Statement of Work, all reference material provided as attachments, the Technical Evaluation Criteria, and, the RFP as a whole, in the development of your proposal. The information requested in these instructions should be used as a guide for the development and formatting of your Business Proposal. Offerors should consider and include the information requested here, as well as any other information which will benefit the proposal.

BUSINESS PROPOSAL – TABLE OF CONTENTS

SECTION 1 – PROPOSAL COVER SHEET (use form NIH 2043 identified in Section J of the solicitation)

SECTION 2 – COST OR PRICE SUPPORT

Section L of the RFP specifies the minimum documentation requirements for cost data and all cost related support. All related documentation should be included in a clearly marked section of the proposal.

SECTION 3 – UNIFORM COST ASSUMPTIONS

A. Technical Cost Assumptions

1. Type of Contract and Period of Performance

NIAID anticipates awarding a cost-reimbursement, level of effort/term type contract. The period of performance will be March 14, 2024 through March 13, 2029. The requirement will be the delivery of 257 Full Time Equivalents (FTEs) for the base period (Year 1). Options to extend the term of the contract will be included in the contract to extend the period of performance to allow for a full performance period of 5 years. Assume that the scope and types of activities as outlined herein (i.e., for year one of the contract) would be continued for each succeeding annual period up to 5 total years. If Options to extend the term are exercised, the Contractor shall provide 257 FTEs per year for Options 1 through 4. Please note that the number of FTEs is inclusive of subcontractor and consultant effort.

ATTACHMENT 11 – ADDITIONAL BUSINESS PROPOSAL INSTRUCTIONS 2

Each Option must be budgeted separately within the Business Proposal. A Summary Page including the Base Period and All Options must be included in the Business Proposal.

2. Level of Effort To assist you in the preparation of your proposal, the Government considers the base required level of effort to be 257 FTEs per year. The personnel categories in the Level of Effort table below are provided as an example and are not meant to be restrictive. However, Offerors must provide the specified total level of effort. Please provide a labor breakdown per building by position title, such as the example below. Please refer to the Technical Exhibit 2 in the Statement of Work for building information that should be utilized to develop your proposal.

AS EXAMPLE

ONLY:

Labor Category:

Program Support (overarching program)

Building # Building # Building # Add additional site numbers as appropriate (reference technical exhibit)

# of FTEs by Building per Option Year

Program Manager 1

Facility Manager 1 1

Assistant Manager 1 2 2 Trainers 4 Caretakers 4 6 6 Cagewash 6 12 Add position titles as appropriate

X X X X

Total

***Please budget for one Veterinarian at RML only for each year.

3. Options for Increased Level of Effort The Government may exercise options for an increased level of effort that may result from unanticipated increases in demand for the activities supported by the base requirements of this contract. Options for increased services may include the following:

a) Options 5 – 29 to Increase Level of Effort: The Government may exercise options for increased level of effort that may result from unanticipated increases in demand. If the Government elects to exercise an option for increased level of effort, the Contractor shall provide an additional 5 FTEs for each (quantity) option exercised. The Government reserves the right to exercise these options up to 5 times in any year of the contract. The period of performance of an option for additional level of effort shall not exceed the term of the base year of option year in which the option is exercised.

Labor Category FTEs/Year Caretaker 1.0 Technician 1.0 Cagewash 1.0

ATTACHMENT 11 – ADDITIONAL BUSINESS PROPOSAL INSTRUCTIONS 3

Labor Category FTEs/Year Floor Leader 1.0

RSS 1.0

Total FTEs 5.0

b) Options 30 – 48 to Increase Level of Effort: The Government may exercise options for increased level of effort that may result from unanticipated increases in demand.

If the Government elects to exercise an option for increased level of effort, the Contractor shall provide an additional 0.13 FTEs for each (quantity) option exercised, specifically for 24-hour support for approximately 8 days for NHP Critical Care Studies. The Government reserves the right to exercise these options up to 4 times in any year of the contract. The period of performance of an option for additional level of effort shall not exceed the term of the base year of option year in which the option is exercised.

Labor Category FTEs/Year

RSS 0.0325

RSS 0.0325

RSS 0.0325

RSS 0.0325

Total FTEs 0.13

c) Options 49 – 68 to Increase Level of Effort: The Government may exercise options for increased level of effort that may result from unanticipated increases in demand.

If the Government elects to exercise an option for increased level of effort, the Contractor shall provide an additional 1 FTEs for each (quantity) option exercised, specifically for the personnel role of Veterinarian at Bethesda. The Government reserves the right to exercise these options up to 4 times in any year of the contract. The period of performance of an option for additional level of effort shall not exceed the term of the base year of option year in which the option is exercised.

4. FAR Clause 52.217-8, Option to Extend Services for a sixth month period.