Attachment 17_Employee Separation Checklist.pdf
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- Attached to
- Management, Operation, Professional, Technical and Support Services for NIAID Animal Care Facilities
- Solicitation number
- 75N93023R00014
About this file
This document is an employee separation checklist for federal contractors. It provides guidance for contractors on actions to take when terminating an employee, whether voluntarily or involuntarily. Contractors must remove all network and system access for departing employees and retrieve any authentication tokens or access badges. For unfriendly separations, immediate access revocation and asset retrieval is required. Contractors must also brief outgoing staff on continuing confidentiality obligations, return government property, and identify any unique data or responsibilities. The checklist specifies notification requirements to the contracting Project Officer and information technology managers. Contractors must certify completion of the separation actions in writing.
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EMPLOYEE SEPARATION CHECKLIST
Contractor: _________________________________________________ Contract No: __________________________
Departing Staff Member’s Name: ________________________________ Separation Date: _______________________
Check and complete one of the columns below as appropriate:
I. FRIENDLY SEPARATION II. UNFRIENDLY SEPARATION
Date (Mandatory) Action
Date (Mandatory) Action
Remove all network and system access privileges.
Disable system access as quickly as possible–preferably just before the individual is notified of his or her dismissal.
Collect any authentication tokens. Terminate access to systems immediately when an employee notifies the Department of a resignation that is on unfriendly terms.
Retrieve any access cards or Departmental identification badges.
Notify support functions (e.g., help desk) that an employee is no longer authorized access.
Recover all keys. Restrict the area and function of employees during the period between termination and leaving.
Brief employee on continuing confidentiality and privacy responsibilities.
Immediately notify the Project Officer, appropriate NIH security officials, and the assigned IT Systems Manager of the time of removal.
Review any employee contracts that remain valid after separation.
Request the Project Officer to have the combinations changed on all locks to which the contractor employee has access.
Return property belonging to the United States Government.
Collect any authentication tokens.
Identify any unique problems, filing schemes, or data backups created by the employee.
Retrieve any access cards or Departmental identification badges.
Instruct employees on proper “clean up” procedures for their personal computers (PC) before leaving.
Recover all keys.
Determine the employee’s access termination date, and notify the Project Officer, appropriate NIH security officials, and the assigned IT Systems Manager within 24 hours of the time of termination.
Review the employee’s duties and responsibilities under this contract with the Project Officer and assess the level of risk to the Government.
Notify the Project Officer in writing upon completion of these actions.
Escort individual off premises in cases where the potential for retaliation is high.
Notify the Project Officer in writing upon completion of these actions.
CERTIFICATION: By signing below, I certify that the above actions were taken on the dates indicated.
Typed Name of Individual Authorized to Certify for Contractor
Title of Individual Authorized to Certify for Contractor
Signature and Date
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File details come from the government source that posted it. Updated .