Attachment 4 Technical Reference 003.pdf

<<PCN>> June 11, 2020

THE NEXT SCHEDULED STATUS MEETING WILL BE HELD ON: (DAY),

(DATE) , AT (TIME) A.M. OR P.M. AT (LOCATION)

Technical Reference 003: Sample Weekly Status Meeting Agenda

80KSC026R0012

Attachment 4

WEEKLY STATUS MEETING

(REVISED 05.07.2020)

<< PROJECT TITLE>>

<<Contract Number>>

PCN <<--->>

<<Contractor Name>>

HELD Day, Date

STANDARD DISTRIBUTION MAILCODE DISTRIBUTION

Contracting Officer: <<NAME>> <<MAILCODE>> E-Mail STOCC COR <<NAME>> <<MAILCODE>> E-Mail STOCC Alt COR <<NAME>> <<MAILCODE>> E-Mail Project Manager: <<NAME>> <<MAILCODE>> E-Mail Field Inspector: <<NAME>> <<MAILCODE>> E-Mail EPOC: <<NAME>> <<MAILCODE>> E-Mail IH POC (EH-POC) <<MAILCODE>> E-Mail SME: <<NAME>> <<MAILCODE>> E-Mail Construction Safety Specialist (CSS):

<<NAME>>

<<MAILCODE>> E-Mail

Customer <<NAME>> <<MAILCODE>> E-Mail

NOTE: Please see the meeting sign-in sheet for a list of attendees

Safety (CSS Report)

- Weekly checklist discussion: (Contractor shall provide a “head’s up” for any planned hazardous operations for this work week and shall acknowledge that a pre-task meeting per KNPR 8715.7 will be held prior to the hazardous operation; a dated notation to this by the COR will be made in the Weekly Notes).

- Construction Safety Specialist (CSS) Report Safety Specialist will state whether any new information has been entered in the safety database.

Security

Environmental & IH Compliance

Technical Reference 003: Sample Weekly Status Meeting Agenda

80KSC025R0008

Attachment 4

Submittals (attach log)

Operational Constraints (O&M and SME) Identify any operations which may impact the construction contractors planned work at the facility site, including any specific contract scope of work that is required to be complete prior to the start of a particular operation.

Outages (O&M and SME) Review planned outages, including status of request, schedule, systems affected, duration, contingency plans, etc. Include ISC SMEs for outage review and assessments

Deviation Waivers (DWs) (Prime contractor shall communicate any items listed below to subcontractors, suppliers, vendors, and affected entities):

Review and discuss all D/W’s and their affect(s) in regards to Safety, Environmental, IH, O&M, and others who may be affected.

* DESIGNATES OPEN DWs

RFI’s

(Prime contractor shall communicate any items listed below to subcontractors, suppliers, vendors, and affected entities):

Review and discuss all RFI’s and their affect(s) in regards to Safety, Environmental, IH, O&M, and others who may be affected.

TN’s:

* DESIGNATES OPEN TNs

Comments Date Answered DW # Date Received Description

Comments Date Closed Description TN # RFP Date

REAs – No Open REAs

EO’s: (PM)

NCR’s

Withholding Tags – No Open REAs

Schedule: (Construction contractor shall provide a two or three week “look ahead” schedule. An overview of the schedule should be presented by the contractor representative.

-Contract Progress: Field Work Complete to Date: % Value Complete to Date: %

Performance Period Complete as of XX/XX/XX

General

Status Meeting Sign‐In Sheet

Project Title: “<<<< Insert Project Title>>>>” Date: 11‐Jun‐20 Meeting: <<<< Meeting Topic i.e. weekly status meeting>>> PCN:

Contractor: <<<<Contractor Name>>> Customer:

Initial Name Title Company Mail Code Phone E‐mail

Name Title Company Mail

Code Phone E‐mail