Attachment 4 - SOW - EV35 PNSY Basewide LUC Maintenance and Repairs RAOMAC.pdf

RFP APPENDIX A

January 7, 2026

1. A&E Contract: TBD

CTO: TBD

Fund Type: ER,N

Work Order No.: 533000

ACQR: 6144784

Project Title/Location:

EV35, PNSY, Basewide, LUC Maintenance and Repairs, RAOMAC

Attachment:

(a) Scope of Work dated January 7, 2026

2. Project Points of Contact (POC):

NAVFAC MIDLANT Contracting Officer Representative (COR):

Ms. Jessica Welkey, 757-341-2014, jessica.m.welkey.civ@us.navy.mil

As the Navy COR, the COR is the Contracting Officer’s POC on all technical matters. The Contracting

Officer has authorized the COR to perform general oversight and technical administration of the negotiated contract.

In that position, the COR may provide in-scope direction to the Contractor and assures the terms of the negotiated services. The COR administers the scope and outside agency interface, and coordinates criteria and technical oversight.

NAVFAC MIDLANT Contract Specialist:

Name: Christine Briggs, Phone: 757-341-0090, Email: christine.t.briggs2.civ@us.navy.mil

The A&E’s responsibility is directly to the Contracting Officer via the Contract Specialist. Any requested change/deviation in scope must be brought to the attention and/or approved by the Contracting Officer. In no case will changes to the Contractor scope be made at the Activity level or by any person other than the

Contracting Officer.

Activity POC:

Dr. Geoffrey A. Brown, 207-703-6799, geoffrey.a.brown20.civ@navy.mil

The Activity POC is provided for obtaining site access and general site information. During site visits and field efforts to the activity, the regulators must be escorted by NAVFAC MIDLANT representatives. Dr.

Brown is located at the Portsmouth Naval Shipyard (PNSY) base itself. Dr. Brown is also to be included on all technical emails, calls, site visits, field events and meetings. All site visits and field events to the PNSY facility must be coordinated in advance by at least two weeks; failure to make these arrangements in advance will delay field events.

NIRIS Regional Data Manager (RDM) POC:

Bhavana Reddy, 703-608-1488, bhavana.reddy@jacobs.com

NIRIS RDM point of contact is provided obtain relevant geospatial data for use in official task order deliverables and environmental records.

3. Project Scope: see Attachment (a)

The project will require the execution of the following work elements.

Work Element 1: Meetings, Project Management & Administrative Support

Work Element 2: Project Plans (Work Plans, Health & Safety Plans, Accident Prevention Plans, etc.)

Work Element 3: Fieldwork (LUC Maintenance, Site Inspections, and Repairs)

Work Element 4: Deliverables and Reports

4. Cost Proposal

The Contractor will provide a cost per Work Element, for work as described in the Attachment A SOW and in the format provided as part of Section 6.

The contractor shall also provide costs for 3 additional option years (FY 2026 is the base year, FY27 through FY30 would be the option years).

This breakdown will facilitate review by the Navy. The Contractor should be prepared to provide backup information to support the basis of estimate and level of effort for all Work Elements and associated costs.

4. Schedule of Fees:

The CTO will be issued as a firm fixed price award. Following conclusion of negotiations, the table in Section

6 below shall be populated.

5. Deliverable Submittal Due Dates:

WORK ELEMENTS – BASE YEAR AWARD SUBMITTAL DATES

Base Award February 2026

Draft Work Plan/Health and Safety Plan (HASP)/Accident Prevention Plan (APP) March 2026

Final Work Plan/HASP/APP April 2026

Site Inspection, Maintenance & Repair Fieldwork May, July, September 2026

March 2027

Site Inspection Summary Memo Following each inspection

Draft Yearly LUC Maintenance & Repair Report April 2027

Final Yearly LUC Maintenance & Repair Report May 2027

Contract Closeout* September 2027

*This completion date is to allow time, if needed, for accepting the final submittal, changes in the final deliverable submittal date due to delays in receipt of government comments and/or if not all service calls have been taken.

OPTION YEAR 1 – WORK ELEMENTS SUBMITTAL DATES

Site Inspection, Maintenance & Repair Fieldwork May, July, September 2027

March 2028

Site Inspection Summary Memo Following each inspection

Draft Yearly LUC Maintenance & Repair Report April 2028

Final Yearly LUC Maintenance & Repair Report May 2028

OPTION YEAR 2 – WORK ELEMENTS SUBMITTAL DATES

May, July, September 2028

March 2029

Site Inspection Summary Memo Following each inspection

Draft Yearly LUC Maintenance & Repair Report April 2029

Final Yearly LUC Maintenance & Repair Report May 2029

OPTION YEAR 3 – WORK ELEMENTS SUBMITTAL DATES

May, July, September 2029

March 2030

Site Inspection Summary Memo Following each inspection

Draft Yearly LUC Maintenance & Repair Report April 2030

Final Yearly LUC Maintenance & Repair Report May 2030

6. Project Submittal Requirements and Distribution (assumption: no physical documents need to be sent)

MAILING ADDRESSES: DIRECT DISTRIBUTION TO EACH ADDRESSEE BY CONTRACTOR

NAVFAC MIDLANT RPM / COR

COMMANDING OFFICER, NAVFAC MIDLANT

Attn: Jessica Welkey

9324 Virginia Avenue, Building Z-144 (1st floor)

Norfolk, VA 23511-3095

757-341-2014; jessica.m.welkey.civ@us.navy.mil

Contract Specialist - (Copies of forwarding letters only)

Attn: TBD

Commanding Officer

NAVFAC MIDLANT

9324 Virginia Avenue, Building Z-144 (1st floor)

Norfolk, VA 23511-3095

757 341-XXXX, Email Address mailto:jessica.m.welkey.civ@us.navy.mil

Portsmouth Naval Shipyard

Geoffrey Brown

Environmental Compliance Manager

Naval Facilities Engineering Command, Mid-Atlantic

Bldg. 59, Third Floor

Portsmouth Naval Shipyard

Portsmouth, NH 03804-5000

207-703-6799, geoffrey.a.brown20.civ@navy.mil

EPA

Robert Lim

U.S. Environmental Protection Agency, Region 1

5 Post Office Square, Suite 100

Mail Code: OSRR07-3

Boston, MA 02109-3912

617-918-1392, lim.robert@epa.gov

MEDEP

Iver McLeod

Maine Department of Environmental Protection

Bureau of Remediation and Waste Management

17 State House Station

Agusta, ME 04333-0017

207-287-7688, iver.j.mcleod@maine.gov

Navy CLEAN Contractor

Tyler Winkler

Resolution Consultants

10 Orms Street, Suite 405

Providence, Rhode Island, 02904

254-493-2426; Tyler.Winkler@aecom.com

Jacobs (NIRIS representative for shipping documents)

Attn: Monica Marrow

Jacobs

5701 Cleveland Street, Suite 200

Virginia Beach, VA 23462

757-671-6213; adminrec@ch2m.com mailto:geoffrey.a.brown20.civ@navy.mil mailto:lim.robert@epa.gov mailto:iver.j.mcleod@maine.gov

Attachment (a)

Scope Of Work (SOW)

EV35, PNSY, Basewide, LUC Maintenance and Repairs, RAOMAC

DEPARTMENT OF THE NAVY

Naval Facilities Engineering Systems Command Mid-Atlantic

9324 Virginia Avenue

Norfolk, VA 23511

January 7, 2026

SECTION 1 - GENERAL

This Contract Task Order (CTO) is for performing yearly LUC Maintenance, Inspections & Repairs for six

CERCLA operable units at Portsmouth Naval Shipyard (PNSY) in Kittery, Maine. The duration of work under this

CTO shall not exceed 60 months from the award date. The Department of the Navy’s Naval Facilities Engineering

Command (NAVFAC) Mid-Atlantic (MIDLANT) will administer this contract and will manage the Work Elements under this CTO; however, the Environmental Compliance Manager (Geoff Brown) or the Public Works Department

(PWD) Maine at PNSY (a.k.a. FEAD or ROICC) will provide field oversight as needed. All requirements of Basic

Contract, in addition to those specifically mentioned in this CTO, remain in full effect and performance under this

CTO shall be in accordance therewith.

1.1. Performance Objective(s)

This contractor (contractor) will conduct one year’s worth of LUC Maintenance, Inspections & Repairs at six

CERCLA operable units: OU1, OU2, OU3, OU7, OU8 and OU9. The contractor shall obtain final approval of the work required by NAVFAC, USEPA and MEDEP upon completion of these performance objectives. If the contractor performs well, then the option years outlined below will be awarded to this task order.

1.2. Background

The Operable Units (OUs) where contamination/waste is still present and have Land-Use Controls (LUCs) in place are:

• OU1 – Former Battery Acid Tank No. 24 (Site 10)

• OU2 – DRMO Storage Yard (Site 6) & Former Teepee Incinerator (Site 29)

• OU3 – Jamaica Island Landfill, is a 22-acre site where a hazardous waste landfill cap was constructed in

2004. The current land-use includes a vehicle parking lot, recreational fields and equipment storage with asphalt and a vegetated cover as the final layer of the landfill cap.

• OU7 – Topeka Pier Site (Site 32)

• OU8 – Former West Timber Basin (Site 31)

• OU9 – Former Oil Gasification Plant Bldg 62 (Site 34)

We assume that contact with contaminated media will be rare/limited, but this contractor should be prepared to remove waste and/or handle contaminated media if need be so all field employees must be HAZWOPER trained.

Since 2017, our CLEAN contractor has been conducting the LUC Inspections for PNSY. The Navy expected to award repair contracts on an as-needed-basis and maintenance would continue to be handled by PNSY; however, the

LUC inspections revealed items that should be regularly repaired to ensure that the remedies are appropriately protective. Some examples of this include repairing asphalt on caps, filling gopher holes in the landfill cap, clearing vegetation in riprap, maintaining signage, etc. Therefore, the Navy decided that LUC Maintenance, Inspections and

Repairs for all remaining LUC sites would be done on a more regular basis and thus created this CTO.

SECTION 2 – WORK ELEMENTS

Furnish all labor, materials, tools, supplies, equipment, plant, transportation, services, project management, permits, contract/procurement administration, and other appurtenances necessary as further specified in this scope of work.

2.1 Work Element 1 (Task 1) – Meetings, Project Management & Administrative Support

2.1.1 Project Kick-off Meeting (formal Site Visit at the start of each year)

Even though the bidders will be given an opportunity to visit the six sites, within 14 days of the contract or option award the contractor shall schedule a kick-off meeting at PNSY. The actual meeting doesn’t have to be within 14 days from award, but the actual meeting should be held as soon as possible after the award. This kick-off meeting will ensure the contractor (contractor) meets with on-base personnel; learns the steps required in obtaining access; and, scopes out the area for FedEx and other services. Attendees of this meeting shall include the FEAD, PWD EV, Health and Safety Representatives from PNSY, the CLEAN PM and any other appropriate Navy personnel. The Navy RPM/COR will likely not be able to attend the site walk due to travel restrictions but will be available virtually or by cell. The agenda for this meeting shall include discussion of access to the site, scheduling, and other issues related to implementing this Contract

Task Order (CTO). The contractor shall provide all meeting materials including agenda, figures, and project schedules. Project Schedule in Gantt Chart Format covering all field activities, the meeting agenda and other meeting materials shall be provided 48 hours prior to the meeting. The contractor shall provide final meeting minutes via email to the Government within 3 business days of the meeting. The final meeting minutes will be revised if anyone provides changes. The actual meeting should last no more than four hours, but the contractor should plan to stay at least two whole days. For budgeting purposes, the govt will assume 3 contractor employees will be in attendance, the PM being one of them. The trip will be 4 days /3 nights and includes travel time on the first and last day so at least 2 whole days spent in the field, on-base and at the meeting itself.

Procedures for base access into gated areas can change often and the rapid-gate pass has changed so best to request access well in advance. Therefore, you should contact the Base POC (Geoff

Brown) at least a month ahead of time to ensure you receive the most current access forms and submit them early as directed.

2.1.3 Monthly Status Emails

This contractor will provide the Navy and installation with a monthly status email during active field months. Status emails are only needed just before, during and just after active construction/repair efforts. We expect limited or no work to occur during the winter months from

November to February of each year. However, the contractor should call and email the Navy

RPM/COR as soon as there are any incidents, issues or concerns. This contractor will NOT be required to brief the restoration team as the Navy RPM will be responsible for that. For budgeting efforts, assume only 7 months each year will require a status email.

Following the inspections a brief 1-2 page summary of the 6 OUs should be provided to the RPM in a status email (PDF/word is ideal). Include the following in the inspection update:

• Date inspection initiated

• Date inspection completed

• Major issues found that need repairs

• Suggestions for how to complete those repairs

• When repairs are scheduled and when repairs are completed

2.1.4 Project management, coordination and administrative support shall include all general project management, infrastructure, and contract administrative support required to cost-effectively manage the contract according to the project schedule. At minimum, this CTO will be active from

February 2026 through May 2027 (15 months) but may be extended as needed to address comments on draft documents/finalize invoices. Additionally, Option Years may be awarded if the contractor’s performance is satisfactory.

2.2 Work Element 2 (Task 2) – Project Plans (Work Plans, Health & Safety Plans, Accident Prevention

Plans, etc.)

2.2.1 The contractor shall ensure all project plans are approved by the Navy with regulatory agency concurrence in accordance with the Deliverable Schedule Matrix in RFP Section 5. Acceptance of the plans by the Navy does not relieve the contractor of the obligation of complying with the requirements of the plans, this PWS, or the Basic Contract. Project Plans shall be consolidated deliverables as appropriate.

2.2.2 A Work Plan will be required for the Yearly LUC Maintenance, Inspections and Repairs conducted for six sites. This contractor will be given a previous Work Plan and Site Inspection forms for use as a template. Work Plans shall describe in detail how the fieldwork shall be accomplished. This WP shall include a main body of text that describes detailed plans and methods for accomplishing the LUC work. The contractor shall provide a Draft and Final WP version. These work plans shall include, but may not be limited to:

• Introduction

• Site Conditions

• Regulatory Framework

• Project Requirements

• Pre-Construction or Pre-field Activities

• Site Work

• Report Requirements

2.2.3 A Health and Safety Plan (HSP or HASP), which can include an Accident Prevention Plan (APP) and Site Safety and Health Plan (SSHP), shall also be completed for this project. Only one Work

Plan and HASP/APP will be needed even though there are 6 sites. In accordance with FAR

52.236-13, the plan shall be site-specific and shall include an activity hazard analysis (AHA) for all tasks performed. References used to develop the site-specific plan shall include but are not limited to: 29 CFR 1910.120 (Hazardous Waste Operations and Emergency Response, EM 385-1-

1 US Army Corps of Engineers Safety and Health Requirements Manual. Navy/Marine Corps

Environmental Restoration Program Manual and Local Activity safety plans and standard operating procedures. The Health & Safety Plan shall address all sections deemed appropriate for performing this project and provide a safe and healthful environmental for all personnel involved.

The HSP shall be amended as appropriate and the AHA shall be a "living" document in that changes in the field shall be documented and added to the AHA as field change notices. The HSP must be reviewed and accepted by PWD and NMCPHC. The HASP shall be immediately accessible to all workers at the site at all times during the project, and copies shall be mounted on, located adjacent to the contractor's Safety and Health Bulletin on site or available in every vehicle utilized for work under this CTO.

2.2.4 This contractor will not be preparing any Sampling and Analysis Plans (SAP) as the Govt does not expect there will be any need to dig or be exposed to any contaminated media. The GW LTM

(sampling) that remains is being conducted by the CLEAN contractor.

2.2.5 This contractor may be required to provide a Storm Water Pollution Prevention Plan (SWPPP) for the various repairs being planned. The SWPPP shall meet the requirements of the Maine’s general permit for storm water discharges from construction sites. If required, submit the SWPPP along with any required Notice of Intents, Notice of Termination, and appropriate permit fees as applicable, via the Contracting Officer, to the appropriate State agency for approval, a minimum of 14 calendar days prior to the start of construction. A copy of the approved SWPPP shall be kept at the construction on-site office and continually updated as regulations require reflecting current site conditions.

2.2.6 For most of the work performed under this CTO, detailed drawings and specifications are not necessary because existing features are simply being repaired. However, if the repairs made changes to the site, then the contractor must submit updated final drawings signed by a licensed professional in accordance with current NAVFAC guidance. The as-built drawings for most structures and utilities are on file in the Public Works Department, Public Works Center, and/or activity Facilities Department and are available for examination. The contractor shall schedule all appointments for examination of drawings or site visits through the base POCs.

2.3 Work Element 3 (Task 3) – Field Work (LUC Maintenance, Site Inspections and Repairs)

All fieldwork shall be executed in accordance with the approved project plans. The following general requirements are applicable to this task order and supplement the Basic Contract requirements.

2.3.1 This contractor’s PM shall notify the restoration team (Navy RPM, PNSY, the state RPM, EPA

RPM, CLEAN PM) when any field work will begin. An email notice to the Navy (RPM and

PNSY) shall be done at least 2 weeks in advance by email.

2.3.2 All field work shall be executed in accordance with the approved WP/HSP/APP. Fieldwork shall not commence until the project plans are final (automatically assumed final if no comments received on the draft).

2.3.3 Work Restrictions shall be adhered to by all contractor personnel. Do not enter any restricted areas unless required to do so and unless cleared for such entry. The contractor’s equipment shall be conspicuously marked for identification. Whenever possible, schedule all work over a weekend because parking is limited and so environmental structures such as wells won’t be beneath parked cars.

2.3.4 Temporary Construction Facilities: Employee Parking, traffic control, laydown area, utilities and temporary environmental controls. Since most of the repairs are small, some of these may not be necessary.

2.3.5 Site Maintenance – Not to be confused with the LUC Maintenance requirements of this CTO explained further down. Periodic cleanup shall be conducted to keep the site and adjacent properties free from accumulations of waste materials, rubbish, and windblown debris resulting from construction operations. As a condition precedent to final acceptance of the Work by the

Government, the contractor shall remove all of waste materials, rubbish, and windblown debris resulting from construction operations. All sidewalks and streets affected by the work shall be swept clean. The contractor shall perform repair of all landscaped areas damaged by construction equipment, including re-seeding of grassy areas, planting of trees/shrubs and repair of irrigation systems. The contractor will also be responsible for repairing any sidewalks, stairs, roads and/or any other structures.

2.3.6 Formal Site Inspection – This contractor WILL NOT be performing the yearly Site Inspection held each May that is currently conducted by CLEAN (Tetra Tech) nor will they need to accompany the CLEAN contractor during this inspection. The Navy RPM will provide this contractor with a copy of the draft Site Inspection report and this contractor shall take note of any problems found that they will need to address under this CTO. Note that: The formal site inspection that CLEAN conducts is conducted over a weekend so that parking lots are primarily empty and base activities are minimal. The Navy RPM will also be present during this inspection if travel is approved. The Navy RPM & CLEAN contractor arrive in town on Friday before noon and obtain the necessary passes. Parking is limited, but PWDEV will secure a parking spot by the

PWD EV building for both Friday and Monday that straddles the weekend the site inspection is held. Since some of the LUC inspections involves walking along the shoreline rip-rap, start times and end-times on Friday, Saturday, Sunday and Monday will be dependent upon knowing the low-tide and high-tide times and thus may occur extremely early or extremely late as needed. The Site

Inspection ends Monday afternoon once CLEAN gives an exit brief to PNSY EV (Geoff Brown).

The CLEAN contractor and Navy RPM will be wearing steel-toed boots, hardhat, work-gloves and reflective vest at the bare minimum. Rubber galoshes/waders may also be worn. Major problems found that would require excavating into the contaminated media and/or rebuilding the stone revetments to repair the issue would not be handled under this contract. Repairs of minor or small problems that involve only the cover and no contaminated media or limited contaminated media that were identified in the formal site inspection, will be conducted under this contract, weather permitting (see Section 2.3.7).

2.3.7 Limited Site Inspections & Repairs – This contractor will conduct limited quarterly inspections of the caps/LUCs in March, May, July, and September each year. The quarterly inspections will begin as soon as the WP is approved. The contractor shall conduct a quick inspection of the caps focusing primarily on whether there are any non-vegetated or sparsely vegetated areas on soil caps, any ponding on soil caps, any potholes in asphalt/concrete caps, any gopher holes in soil caps, and any other damage to caps. Once identified, the contractor will initiate the repair within the quarter of discovery. For gopher holes, orange traffic cones should be placed until the repair can be initiated. For potholes, especially those on parking lots, metal sheets should probably be used so that the parking can continue until the repair can be made. The limited site inspections should be mentioned in the status emails; mention when they are scheduled, when completed, mention if major issues were found that need repairs, when repairs are scheduled and when repairs are completed. After the calendar year ends, the contractor will submit a super brief/letter report summarizing all the inspections and repairs conducted in the calendar year.

For holes and ponding issues in soil caps, the contractor will be expected to fill-in the hole or depression with CLEAN topsoil, patted down and reseeded with the recommended grass-seed mixture. For unwanted vegetation such as cattails, the contractor will follow the recommendations from the Final Landscaping & Restoration Plan for OU3 that uses herbicide approved by PNSY.

The contractor could choose to cut down the vegetation down to ground level and carefully destroy the roots without damaging the soil cap beyond the topsoil layer. However, chemical destruction of roots is preferred so that there is less likely chance for the cattails to return in the follow-on years. The method(s) used shall be described clearly in the WP and reminder that herbicides shall only be applied by a State of Maine Board of Pesticide Control, Licensed

Commercial Applicator. Sufficient topsoil will be added to ensure no ponding occurs and reseeded with the recommended grass-seed mixture. If the repair involves dealing with contaminated media or the liner, then the damage is significant and will be handled under another contract. This contractor may employ whatever method repairs the problem and limits accessing or disposing of contaminated media.

Reminder that all purchased soils must be CERCLA certified clean soils and the paperwork must be retained and included in the final inspection report issued after the calendar year ends. Gopher holes may require removing the critters first, please ensure that the methods proposed are in accordance with local laws and approved by PNSY POCs and the restoration team.

Reseeded areas must be protected by covering with straw or other suitable method and surrounding it with orange fencing for at least a month. If after a month the grass-seed doesn’t take well such that it is sparsely vegetated, the repair will be reseeded, straw-covered and the protective fence left in place for another month. The contractor should consider watering and checking the repairs frequently.

For potholes, the contractor will cut the rough & broken edges of the asphalt or concrete hole to create a square or rectangular hole that is slightly bigger than the actual hole, remove any broken asphalt or concrete, then the hole will be filled with CLEAN certified backfill soil, tamped down well for every 6 inches of fill and then asphalt or concrete will be added such that the repair will be seamless to its surroundings.

Within the contract, there are three (3) unit costs for repairs to address the occasional gopher holes, potholes, sinkholes, ponding and severely cracked asphalt or concrete pavement; these are:

(1) Minor Service Call, (2) Medium Service Call, and (3) Major Service Call. The Minor Service

Call is equivalent to the Repair Small Holes & Depressions (<3’x3’x5’). The Medium Service

Call is equivalent to the Repair & Restore Cap (<10’x10’ areas). The Major Service Call is equivalent to the Repair & Restore Cap (10’x10’ – 20’x20’areas).

Assume the following service calls will be awarded each year:

• Four (4) Minor Service Calls

• Four (4) Medium Services Calls

• Two (2) Major Service Calls

Each award year will be funded to include all 10 items, including any pre-negotiated options below that go beyond the cost of a major service call. The three types of service calls can be used to cover costs for anything, but the description provided was to ensure accurate bidding. At the end of the contract, any unused service calls may be used to fund optional tasks and the contract would be extended. Any unused service calls before contract expiration (60 months from award) can also be used to replace, repair or edit signs, buy additional rip-rap, buy gravel, buy additional plants, as well as bring-in additional large stones to protect the sites. The service calls can also be used to clean out drains from our sites. The service calls will not be used to purchase bleachers, picnic tables, and any other items that have nothing to do with protecting or repairing the soil and/or asphalt caps and LUCs. Once again, the primary focus of this contract is to complete all the optional tasks (the five special areas) and their specialized maintenance.

2.3.8 Pre-Negotiated Optional Tasks. From recent Site Inspections, the Navy identified five areas (OU3 personnel footpath, OU9 vines and stumps, sunken pavement at OU7, OU3 parking lot, and OU7 parking lot) that require repairs and were not able to be handled under the previous maintenance and repair contract. It is the Navy’s intention to complete (fund) all five of these tasks; however, these tasks are listed as options so that if Navy funding is insufficient to cover the repairs, the tasks are pre-negotiated and can be awarded quickly when funding becomes available. Please include these options in the drafted workplan so if funded the repairs can be conducted without delay.

Optional Task #1 - OU3 Personnel Footpath – Navy personnel that park in the OU3 parking lot have created a make-shift path on the grass, which has resulted in killing the vegetation on the landfill cap and up the nearby hillslope. The previous contractor applied a layer of brown mulch as an intermediate solution; however, the footpath has experienced significant damage over the year, and a more permanent solution should be applied. Some suggestions are fencing or a permanent walkway. We will need to coordinate with installation personnel to discuss the best solution, but for cost estimation purposes, assume that a permanent walkway will be constructed as a solution.

The contractor must include in its proposal the cost to complete a 100-foot-long by 4 ft wide gravel pathway with landscape edging. The cost must include the repair & reseeding of the surrounding area that is damaged by this contractor in its effort to construct the new walking path.

Optional Task #2 - OU9 Vines and Stumps – Small trees were removed in 2024 from the revetment in OU9. At the end of the previous maintenance contract, there was no regrowth from the stumps, but some vines were observed that would require removal. This optional task would be to remove the vines and stumps in the OU9 revetment.

Optional Task #3 – Sunken Pavement at OU7 – There is one area of sunken pavement on OU7 that requires repairs (west of Building 306 and 13 parking spaces west on the 4th row from the waterside). It is a corner of a previous patch. This optional task would include cutting the area out, compacting the sunken area with new fill, and repaving. Assume this is the equivalent size of a minor service call.

Optional Task #4 - OU3 Parking Lot – Crack filling and asphalt repairs were completed on the

OU3 parking lot in 2024. This parking lot is approximately 5 acres and is still in very good condition; however, it is assumed that additional repairs will be required as part of the 2028 or

2029 option years. For estimation purposes, include resealing, recoating, and restriping this parking lot as an optional task.

Optional Task #5 - OU7 Parking Lot – Crack filling and asphalt repairs were completed on the

OU7 parking lot in 2024. This parking lot is approximately 4.5 acres and is still in very good condition; however, it is assumed that additional repairs will be required as part of the 2028 or

2029 option years. For estimation purposes, include resealing, recoating, and restriping this parking lot as an optional task.

2.3.9 For each Lump Sum unit cost for repairs, including the special five areas, the contractor will include all costs associated with installing & removing temporary fences, erosion controls, wooden-mats or mulch roads, and any other temporary structure to complete the repairs.

2.3.10 Prior to beginning any LUC repairs, especially the five special areas, be sure to conduct utility clearance for any planned intrusive activities. The contractor should use geophysical methods, including electromagnetic induction, magnetometry, and/or ground-penetrating radar, to clear contractor’s proposed limits of intrusive activity of potential subsurface obstructions prior to soil excavation. We don’t anticipate there will be any intrusive activities, but contractor should be prepared if need be.

2.3.11 LUC Maintenance: This contractor will be responsible for the maintenance of all repairs that occur at any of six CERCLA sites once completed, including the five special areas, this contractor will be responsible for protecting and ensuring the repairs they made will remain in effect for the duration of the contract. Repairs to the soil cap should have new grass take hold within a month of completing the repair. Reseeded areas must be protected by covering with straw and surrounding it with orange fencing for at least a month. If after a month the grass-seed doesn’t take well such that it is sparsely vegetated, the repair will be reseeded, straw-covered and the protective fence left in place for another month. If the new concrete or asphalt patch cracks during the contract period, this contractor shall either replace the patch or seal the cracks. The contractor should include the cost for watering, resealing, repatching and checking the repairs frequently within each of the pre-negotiated options, service calls and specific repairs.

2.3.12 There will be no well sampling conducted, but this contractor should inspect wells in case of any issues like buried, damaged, missing caps, etc. There will be no well replacing or well abandoning activities either. The CLEAN contractor will be tasked with repairing, replacing and/or abandoning of any wells.

2.3.13 There will be no Investigative Derived Waste (IDW) generated under this CTO.

2.3.14 Work Restrictions shall be adhered to by all contractor personnel. Contract personnel employed on the Activity shall become familiar with and obey Activity regulations including safety, fire, traffic, and security regulations. Keep within the limits of the work area and avenues of ingress and egress. Do not enter any restricted areas unless required to do so and unless cleared for such entry.

The contractor’s equipment and vehicles shall be conspicuously marked for identification. Do not drive or park cars/trucks on any soil cap.

2.3.15 Bathrooms are available at restaurants, gas stations, and at PWD that can be used during breaks during working hours. Since the LUC repairs aren’t significant, and don’t involve contaminated media, the Navy doesn’t expect the contractor to rent an office trailer or rent port-o-potties. At the

NEX and Commissary, the contractor can purchase essential items such as water bottles, ice and food – they just can’t purchase anything to do with uniforms, alcohol or cigarettes. The contractor may be allowed to use office space on PNSY– don’t assume this will occur, so please be sure to speak to the base POC. Parking is extremely limited especially during the work week so contractor should be prepared to walk or bike to some areas.

2.3.16 Keep work site clean and upon completion of the Work remove all waste materials, rubbish, and windblown debris resulting from the LUC MSI&R operations. All sidewalks and streets affected by the work shall be swept clean.

2.3.17 Demobilize equipment and materials in an orderly and environmentally sound manner.

2.4 Work Element 4 (Task 4) – Deliverables and Reports

2.4.1 Under this task order, the contractor will prepare two reports in two versions: draft and final.

2.4.2 A letter report will be issued to document the activities conducted under this CTO for each year. It takes numerous weeks for the photos to be reviewed and approved, but the actual report should be small. Therefore, a Draft report will be issued within 60 days of the last inspection of the year.

2.4.3 Within 21 days of issuing the draft inspection, if no comments are received, the final report shall be issued. RTCs, if any, will be included in an appendix of the final deliverable. Final deliverables shall contain a brief responsiveness summary, as appropriate, indicating how each

Government/regulatory comment was addressed. Forward all deliverables to the RPM and PSNY

EV.

General Elements that apply to Tasks with fieldwork and report requirements

The following general requirements are applicable to this task order and supplement the Basic Contract requirements:

• Site Maintenance – Execute cleanup activities during progress of the Work, at the completion of the Work, and in accordance with the Basic Contract. Periodic cleanup shall be conducted to keep the site and adjacent properties free from accumulations of waste materials, rubbish, and windblown debris resulting from fieldwork operations; set as a condition precedent to final acceptance of the Work by the Government.

Any damage to sidewalks and streets or vegetated areas will be restored if damaged.

• The contractor shall be responsible for the safety and security of their equipment and materials at all times.

The contractor’s equipment shall be stored/locked within their truck.

• Navy Installation Restoration Information Solution (NIRIS) – The contractor shall obtain access to NIRIS and shall submit all tabular and spatial data to NIRIS in accordance with current NIRIS standard operating procedures (SOPs). Reference Appendix (b) for NIRIS requirements. All analytical data generated by the laboratory shall be reviewed by the Contractor’s Project Chemist to ensure the validity of the reported data prior to submittal to NIRIS. NIRIS data submittals shall be coordinated with the Command NIRIS

Regional Data Manager (RDM) Vanessa Good for inclusion into NIRIS. NIRIS data shall include installation-wide data related to:

o Environmental tabular data – the contractor shall submit all relevant environmental tabular data using the NIRIS Electronic Data Deliverable (NEDD) format as outlined in the current NEDD

SOP. The contractor shall identify the appropriate NEDD tables to populate and obtain approval from the RPM to ensure completeness.

o Environmental spatial data (i.e., ER site boundary information) – the contractor shall submit all spatial information in accordance with the current Non-NEDD Deliverable Submittal Guidelines

(https://niris.navfac.navy.mil/Document_Management/Knowledge_Base/Sop_Documentation/03-

000-04%20Non-EDD%20Deliverable%20Submittal%20Guidelines.pdf ).

o Land Use Control (LUC) information for Controlled Areas – the contractor shall submit all LUC data in accordance with the LUC Tracker User Guide

(https://niris.navfac.navy.mil/Document_Management/Knowledge_Base/Sop_Documentation/04-

USR-05%20LUC%20Tracker%20User%20Guide.pdf ).

• Records management – The contractor shall submit all documentation in accordance with the Deliverable

Schedule Matrix in RFP Section 5, Environmental Restoration Recordkeeping Program Manual, Appendix

G, NAVFAC Contractor Work Instruction

(https://niris.navfac.navy.mil/Document_Management/Knowledge_Base/Sop_Documentation/ER%20Reco rdkeeping%20Manual.pdf), and NAVFAC SW Environmental Work Instruction 4. Documentation shall include Administrative Record files, post decision files and site files. Reference Appendix (b) for NIRIS requirements.

• The contractor shall provide copies of all correspondence to the RPM.

SECTION 3 – SPECIAL CONDITIONS

3.1. All communications with parties outside of the Navy team shall be coordinated through the RPM.

3.2. Photographs shall be taken of the site(s) to record progress before, during, and after field work occurs.

Upon closure of the CTO, the contractor shall provide a photo log and negatives (or CD disk for digital images) to the RPM unless otherwise specified. The Navy shall have final disposition of any photographic material via the Final Report(s)/Deliverable(s).

3.3. Public Affairs – The contractor shall not disclose any information or data resulting from actions in this contract to the news media or public. The contractor shall refer all press or public contacts to the NSGL

PAO as well as informing the RPM of their actions. The contractor may not distribute reports or data to any source, unless specifically authorized by the RPM and the PAO in accordance with NAVFAC

Instruction 5720.10A. (Reference: NAVFAC 5720/6 Form – Publication Security Review and Clearance).

3.4. Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the contractor or his personnel, shall not be construed by the contractor as a change in scope to this CTO. Any change in scope of work must be issued to the contractor, in writing, by the Contracting

Officer to be binding on the government.

3.5. The contract number shown in the CTO award is the number assigned to the contract for this work and shall be used on all reports and correspondence including emails relative to this contract.

3.6. The Service Calls will be used to fund additional efforts, but for budgeting purposes each service call will be described as a specific effort but will be used to fund anything that supports this project. As funding becomes available, the Govt will add additional service calls and/or pre-negotiated options to the contract.

3.7. Each unit cost presented in the contractor’s proposal (even the unfunded, pre-negotiated taskers) will be burdened and include all costs necessary to accomplish the task described. The contractor’s proposal must be reasonable and not underbid purposely to win the bid – there will be no opportunity to recoup losses when awarding subsequent years. Cost of living increases are allowed in the follow-on years, but in general, increases higher than 10% each year are considered unreasonable.

3.8. The only cost compensation the Govt would consider is if there are significant changed site conditions;

with the kind of work being performed here, this seems extremely unlikely. So for example let’s say the contractor works out a bargain where they get free topsoil if they purchase the grass seeds or sod from the same place, but upon testing the bargain topsoil and it fails to be CERCLA certified clean. The cost to return or purchase from another source will be borne by the contractor and doesn’t constitute changed site conditions. In other words, the actual cost the contractor pays is not considered; as a fixed-price contract, the contracted amount is what is paid. So if the contractor ends up paying half of what was in their proposal, then the difference is their savings, but if the contractor has to pay double the costs they had expected to pay, then that’s their loss and the risk they took in bidding on this project.

3.9. The winning bid will be the lowest bid and based on the summation of the base year plus all the “pre-negotiated” options even if none are ever actually funded. Funds for the pre-negotiated options will be obtained as funding is made available and is not a guarantee. The Navy will guarantee to fund the yearly cost that includes the service calls. If none of the service calls are used, they can be deobligated in the third/last year as a last resort. However, to avoid deobligating service calls, upon selecting the winning bid, the Govt will add additional service calls. For each year, the Govt will try to ensure that at a minimum that ¾ of all the service calls will exceed the cost to complete 2 pre-negotiated options. It is the

Navy’s goal to fund all five pre-negotiated repairs.

SECTION 4 – PERFORMANCE MEASUREMENT AND PAYMENT SUMMARY

5.1 The contractor shall be responsible for achieving the performance objectives in this PWS and successfully performing all the tasks required for successful performance.

5.2 Payments shall be made to the contractor upon completion of the following:

1) Verification that the corresponding performance standards and Acceptable Quality Levels (AQL) defined below have been satisfactorily achieved, and

2) Submission of a properly prepared invoice. Invoices that fail to meet the requirements of this paragraph and/or the invoicing or prompt payment clauses of the contract may be rejected in their entirety; partial payments shall not be made.

5.2.1 If a task associated with a work element is eliminated or not necessary for accomplishing project completion, the payment amount associated with that task shall not be paid to contractor.

5.2.2 Failure to demonstrate that the performance objectives are achieved and the work elements are complete may result in non-payment of the final work element.

SECTION 5 – COST AND AWARD

This task order will be for a calendar year and the Government will have the option to extend the term of the order for three (3) additional option years. The monthly monitoring will extend slightly into the following calendar year to ensure there is a smooth transition between contractors. Any repairs identified during the transition months past the calendar year will be handled by the new, follow-on contractor. The total duration of the task order, including options, if exercised, will not exceed sixty (60) months. A firm-fixed price shall be provided for the base year and for each option year. For purposes of evaluating bid offers for award, the Government will utilize the pricing submitted for all the years including the pre-negotiated options. If there are changes to the PWS over the course of the task order term, a modification proposal will be requested, and once negotiated, the changes will be incorporated into the CTO by bilateral agreement.

WINNING CONTRACTOR

Base Contract (15 months) CTO VALUE: ______________

Optional Task 1 (OU3 Personnel Footpath): ______________

Optional Task 2 (OU9 Vines and Stumps): ______________

Optional Task 3 (OU7 Sunken Pavement): ______________

Optional Task 4 (OU3 Parking Lot Repairs): ______________

Optional Task 5 (OU7 Parking Lot Repairs): ______________

Option, Year 1 FY27 award: ______________

Option, Year 2 FY28 award: ______________

Option, Year 3 FY29 award: ______________

TOTAL CTO VALUE (INCLUDING OPTIONAL TASKS): ______________

Prepare one table for each year and divvy out the pre-neg options:

Services/Supplies: Quantity Unit Unit

Price

Amount

Kickoff Meeting at start (base year only) 1 LS

PM & Admin Support (Invoicing) 15 month

WP/HSP/APP for LUC MI&R (Year 1 only – base yr) 1 LS

Limited Site Inspections 4 LS

Minor Service Call 4 LS

Medium Service Call 4 LS

Major Service Call 2 LS

Letter Report at end of year 1 LS

YEARLY COST (W/O PRE-NEG OPTIONS)=

Pre-Negotiated Optional Tasks:

#1 OU3 Personnel Footpath 1 LS

#2 OU9 Vines and Stumps 1 LS

#3 OU7 Sunken Pavement 1 LS

#4 OU3 Parking Lot Repairs 1 LS

#5 OU7 Parking Lot Repairs 1 LS

YEARLY COST (INCLUDES PRE-NEG OPTIONS)=

Work Levels / Task

Performance Standard Acceptable

Quality Level

Assessment Method

Performance Payment and Incentive

Task 1 – Meetings, Project Management, and Administrative Support

Completion and distribution of all meeting materials including agenda, handouts, figures, schedule, PowerPoint presentation, and meeting minutes. Attendance and technical support at the meetings.

Successful project management and administrative support to keep the project on scope, schedule and budget.

100% Navy acceptance

Navy acceptance by

RPM

Lump sum payable upon acceptance by RPM for each completed meeting and meeting minutes. Percentage of Project Management and Administrative Support amount per month throughout the contract upon acceptance by RPM

Task 2 –

Project Plans:

Draft, Draft Final (other drafts as applicable)

Navy acceptance of each deliverable (no resubmittal required due to inadequate content or poor quality).

Work plan and all attachments shall include sufficient information to implement the remedial action in the field; be clearly written; and have minimal transcription, typographical, and grammatical errors. Detail the construction of the remedy to meet cleanup goals. Comply with all requirements of this PWS, applicable codes, standards, and regulations, including the NCP.

Adhere to RA schedule.

100% Navy acceptance

Navy acceptance by

RPM

Lump sum payable upon acceptance by RPM for each draft of the project plans in accordance with outlined schedule of values. (Note: schedule of values shall include separate line items for each draft, or if all drafts are listed under one line item, this sections should list a % payment schedule for each draft under the line item)

Task 2 –

Project Plans:

Final

Regulatory acceptance of each deliverable (no resubmittal required due to inadequate content or poor quality). Detail the construction of the remedy to meet cleanup goals. Comply with all requirements of this PWS, applicable codes, standards, and regulations, including the NCP.

Adhere to RA schedule.

100% Regulatory acceptance

Acceptance by regulatory stakeholders ILLINOIS-

EPA

Lump sum payable upon acceptance by regulatory stakeholders ILLINOIS-EPA for Final project plans in accordance with outlined schedule of values.

(Note: schedule of values shall include separate line item for Final draft)

Task 3 –

Field Work

(e.g. Conduct LTM sampling)

Complete field work as specified in the Project Plans and other requirements of this PWS.

100% Navy acceptance

Scheduled & unscheduled surveillance of fieldwork, bills of lading, daily logs, etc.

by RPM & FEAD & field measurements & test results consistent with the contractor’s govt-accepted QC Plan, & other project plans.

Monthly payment on a prorated scale of schedule of value items completed and accepted by the Navy RPM by the method of acceptance..

Task 4 –

Reports:

Draft, Draft Final (other drafts as applicable)

(e.g. Annual LTM Report)

Navy acceptance of deliverables and submissions (no resubmittal required due to inadequate content or poor quality).

Factors that influence Navy acceptance include timeliness, completeness and accuracy. The report shall conform to the report requirements outlined in the SOW; be clearly written; and have minimal transcription, typographical, and grammatical errors.

100% Navy acceptance

Navy acceptance by

RPM

Lump sum payable upon acceptance by RPM for each Draft of the project plans in accordance with outlined schedule of values. (Note: schedule of values shall to include separate line items for each draft, or if all drafts are listed under one line item, this sections should list a % payment schedule for each draft under the line item)

Task 4 –

Reports:

Final

(e.g. Annual LTM Report.)

Navy acceptance of deliverables and submissions (no resubmittal required due to inadequate content or poor quality).

Factors that influence Navy acceptance include timeliness, completeness and accuracy. The report shall conform to the report requirements outlined in the SOW; be clearly written; and have minimal transcription, typographical, and grammatical errors. Must obtain regulatory agency concurrence.

100% Regulatory acceptance

Acceptance by regulatory stakeholders RPM, EPA and MADEP

[Note: final acceptance should be coordinated with appropriate NIRIS coordinator to ensure completeness.]

Lump sum payable upon acceptance by regulatory stakeholders RPM, EPA and MADEP for Final Reports in accordance with outlined schedule of values.

[Note: schedule of values shall include separate line item for Final draft]