Attachment_4_-_PWS_-_Seed_Task_Order-Navajo.docx

Navajo Lake State Park Aquatic Invasive Species (AIS) Watercraft Inspection & Decontamination

ORDERING (IDIQ TASK ORDERS)

1. Definitions.

a. IDIQ – Indefinite Delivery Indefinite Quantity, a flexible contract vehicle in which a general framework of terms and conditions are awarded to a contractor and then specific taskings are issued as Task Orders to the holder subject to the terms of the parent IDIQ.

b. Holder – An approved and eligible vendor with an active IDIQ issued under this solicitation. To be eligible a Holder shall maintain an active SAM registration without restrictions or debarments.

c. TO – Task Order, orders placed against an IDIQ

d. RFQ – Request for Quotation

2. RFQ. Upon development of the requirement, the Government will issue an RFQ in writing to all active IDIQ Holders. It is recommended that Attachment 1: Ordering Template be used as the RFQ format. At a minimum, the RFQ will include the following:

a. Quote due date;

b. Performance requirements specific to the Task Order;

c. Place of Performance;

d. Period of Performance;

e. Access limitations and/constraints (access conditions, hours of availability, security requirements, etc.); and

f. Invoicing schedule.

g. Evaluation criteria.

3. Task Order.

a. Being a Holder does not guarantee award. All Holders are encouraged to competitively quote all efforts.

b. While the Government will typically award to the Holder with the Lowest Price Technically Acceptable (LPTA), the Government reserves the right to award based on price and non-price factors such as past performance. If non-price factors are to be used, they will be identified in the RFQ.

c. All Task Orders are subject to the terms and conditions contained within this IDIQ unless specifically deleted from an individual task order. Modifications to clauses in this IDIQ affecting more than one Task Order can only be made by specific agreement between the parties.

d. Task Orders shall specify independent terms and conditions unique to the specific requirement.

e. All Task Orders shall be Firm Fixed Price.

f. Pricing shall be inclusive of all costs including but not limited to direct, indirect, fees, overheads, and profit.

g. The sum of all individual Task Orders among all Holders shall not exceed $6,900,000.

h. There is no individual ceiling limitation on Holders.

i. The Government reserves the right to not issue a Task Order after an RFQ has been released.

j. All Task Orders shall be issued in writing using an OF 347.

k. All Task Orders will define a technical Point of Contact

4. Ordering Official. This vehicle may be used in support of all efforts within the Interior Region 7 Upper Colorado Basin. Any warranted Contracting Officer may use this vehicle.

ATTACHMENT 1:

REQUEST FOR QUOTATION (RFQ)

The Bureau of Reclamation – Upper Colorado Basin has a requirement for Aquatic Invasive Species Inspection Services in accordance with the IDIQ you have been awarded.

This RFQ is subject to fair opportunity and will be competed among all IDIQ holders and awarded based on lowest price and/or ability to respond quickly.

Title of Requirement: Navajo Lake State Park Aquatic Invasive Species/Aquatic Nuisance (AIS/ANS) Watercraft Inspection & Decontamination Services

Location: Work will be performed at Pine River and Sims Mesa boat ramps, located at Navajo Lake State Park, New Mexico.

The Pine River Ramp is located at the Pine River Recreation Area, near the southwest end of the reservoir off NM Hwy 511 and the Sims Mesa Ramp is located at the Sims Mesa Recreation Area, near the southeast end of the reservoir off NM Hwy 527. Boat decontamination will occur at a site located near the Pine River Ramp. See Map A for an overview of these locations.

Period of Performance: October 1, 2021 – September 30, 2022 Description of Requirements Unique to this Task Order:

· Watercraft inspections and decontaminations for vessels larger than 26 feet will take place at a pre-arranged location depending on space and availability. Notice must be given to the New Mexico Department of Game & Fish (NMDG&F) ahead of time so an inspection can be arranged. In the past, all large vessel inspections and decontaminations, for both boat ramps, have occurred at a large gravel lot located off NM Hwy 511, less than 0.25 miles from the main inspection location at the Pine River Ramp.

· Decontamination of smaller vessels, including those intercepted at both the Pine River and Sims Mesa boat ramps, also takes place at the gravel lot located off NM Hwy 511, near the Pine River Ramp. Preference will be given to a contractor that can provide a decontamination unit for Sims Mesa.

· Coordinate with NMDG&F to obtain contact information for law enforcement agents or contractors, so contact can be made when needed.

Government Decontamination Equipment, Supplies, or Facilities to be Provided: The government will provide the following equipment for use by the contractor:

Pine River Ramp:

· Zircon unit equipped as an office for inspection staff

· Landa pressure washer for decontaminations (located in gravel lot off NM Hwy 511)

· Use of restroom facilities at the Navajo Lake State Park Visitor Center or the day-use restroom nearby

· Placards, educational brochures, and/or other outreach materials

· Tags and wires

Sims Mesa Ramp:

· Small shed that inspectors can use for shade

· Use of restroom facilities near boat ramp

· Placards, educational brochures, and/or other outreach materials

· Tags and wires

Special Terms or Conditions:

Access Limitations: There are no known access limitations for Pine River or Sims Mesa boat ramps.

Invoicing Schedule and Special Instructions:

In order for payment, the Contractor submits an electronic copy of their business invoice to Shannon Hatch, the Contracting Officer’s Representative (COR), by electronic mail (email) at shatch@usbr.gov, who will evaluate the submitted invoice and will provide an approval by emailing the contractor with an attached signed invoice. The COR may also reject the invoice; in this case, an email will be provided to the contractor with detailed information to revise the invoice as needed for approval.

Once an approved invoice is received, the contractor uploads, as an attachment, a copy of the approved invoice with the COR’s signature, PRIOR to clicking “submit” in IPP. Please send a copy to the Contracting Officer, Josephine Ojewia at jojewia@usbr.gov. Failure to follow this process may cause significant delay or possible rejection of your payment request. Please refer to FAR 32.905(b) for proper invoicing information.

Contract Specialist:

Josephine Ojewia– Contract Specialist Bureau of Reclamation – Upper Colorado Basin Region 125 South State Street Salt Lake City, UT 84138-1147 Phone: 801-524-3876 Email: jojewia@usbr.gov

Contracting Officer’s Representatives (task order):

Shannon Hatch Bureau of Reclamation – Western Colorado Area Office 185 Suttle Street, Suite 2 – Durango, CO 81303 Phone: 970-385-6573 Email: shatch@usbr.gov

Award Evaluation Factors: (Price Alone or Price and Non-Price Factors)

· Price

· Available equipment

· Past performance

Navajo Reservoir Hours of Operation and Staffing Needs

In response to this RFQ the Contractor shall submit a fully burdened quotation inclusive of all direct and indirect costs, fees, overheads, and profit. The contractor shall include a basic plan as to how they intend to perform the work including staffing. They shall break down their cost by labor type to support the bottom line price. The pricing shall be submitted in the following format:

Labor types and material descriptions to be added and deleted as necessary by the contractor to support their specific plan of operation.

Inspector

Supervisor

Equipment, Supplies, and Materials Costs

Total

Map A -Inspection and Decontamination Locations at Navajo Lake State Park image1.jpg