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PERFORMANCE WORK STATEMENT (PWS)

ARMY COMMUNITY SERVICES (ACS) Consolidated Services

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide support to the USAG Italy Army Community Services which include, but are not limited to:

1) ACS Lending closet:

2) Front Desk:

3) Bilingual Support services:

4) Orientation Tour Operator:

5) Italian Language Instructor:

6) English as a second language instruction

1.2 Background: This is to procure support services for the U.S. Army Garrison (USAG) Italy military community and Army Community Service (ACS) throughout the year. The purpose of this requirement is to facilitate ACS ability to provide comprehensive, coordinated, and responsive services that enhance mission readiness, improve quality of life, and support Soldiers, Department of the Army (DA) Civilians, and Families—particularly during transitions such as Permanent Change of Station (PCS) moves. These services include the ACS Lending Closet, which provides essential household items for temporary use; front desk support to assist with general inquiries and administrative coordination; bilingual assistance to bridge language gaps within the community; orientation tour operations that promote understanding of Italian history, customs, and culture; Italian language instruction to foster integration into the host nation environment; and English as a Second Language instruction to support non-native speakers. By consolidating these functions into a single contract, the government aims to maximize efficiency, eliminate duplication of services, and improve effectiveness through standardized service delivery in alignment with ACS and garrison goals.

1.3 Scope: The Contractor shall provide non-personal service(s) in support of ACS. The contractor services shall be made available in support of those who fall under the Status of Forces Agreement (SOFA) (Contractors that fall under SOFA, on a space-available basis). The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

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1.4 Objectives:

Orientation Tour Operator Services - objective is to reduce stress of relocated individuals to support integration and to familiarize Vicenza military community (VMC) members with the Italian culture, history and language. In order to facilitate the commander’s ability to provide comprehensive, standardized, coordinated, and responsive services that support Soldiers, Department of Defense (DoD) civilians, and Families regardless of geographical location to maximize both technology and resources, eliminate duplication in service delivery, and measure service effectiveness.

Front Desk Services – Deliver high-quality customer service by assisting walk-in and telephonic inquiries, maintaining administrative records, and managing facility scheduling.

Relocation/Lending Closet Administrative Services – Support military families by managing relocation resources, maintaining household lending inventory, and coordinating integration programs.

Bilingual Support Assistant Services – Offer linguistic and administrative assistance in English and Italian to ease transitions into the local environment and provide necessary translations for daily life.

Italian Language Instruction Services – Conduct structured language courses and cultural immersion activities to facilitate the acquisition of Italian language skills for spouses, service members, and civilian personnel.

English as a Second Language Instruction - Provide English as a Second Language instruction to active duty, retired military, DoD civilians, and their family members, and Local National (LN) civilians.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award

The Government (KO, COR, and Quality Assurance Specialist) has three (3) days to review the Contractors submitted QCP. The Contractor will either receive an acceptance notice from the KO or the QCP with comments. The Contractor has an additional five (5) days to provide an updated copy of the QCP. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO (through the COR) no later than thirty

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(30) days before implementation. At a minimum, the QCP shall include and answer the following to be acceptable:

a. How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

b. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

c. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

d. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Optional addendum to the QCP: RESERVED

1.5.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues.

1.5.1.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Labor Day 1st Monday in September Independence Day July 4th Veteran’s Day November 11th Columbus Day 2nd Monday in October Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st Epiphany (Three Kings Day) January 6th Easter Sunday Easter Monday Liberation Day April 25th International Worker’s Day May1st

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Republic Day June 2nd Assumption Day August 15th All Saints’ Day November 1st Immaculate Conception December 8th Christmas Day December 25th St Stephen’s Day December 26th

1.7 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.7.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700, Monday through Wednesday and Friday and 1300 to 1700 Thursday except U.S.

holidays identified in paragraph 1.6.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0800 to 1700, Monday through Wednesday and Friday and 1300 to 1700 Thursday The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.7.3 Contractor Support Hours: The Contractor shall provide in-person support during designated operating hours for each of the six functional areas: Orientation Tour Operations, Front Desk Services, Relocation and Lending Closet Administrative Services, Bilingual Support Assistance, Italian Language Instruction, and English as a Second Language Instruction.

These positions are not authorized for overtime; all duties shall be performed within regular duty hours. Furthermore, Contractor Support Hours: As operational needs evolve, ACS reserves the right to adjust service schedules, including workdays and times). The Contractor will receive a written notice from the KO through the COR with a minimum of two weeks' notice prior to any schedule changes. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1) ACS Lending closet:

Normal office hours at ACS are 0800 - 1700, Monday through Friday, with the exception of Thursday when ACS opens at 1300; the contractor shall provide coverage 20-25 hours per week. This coverage excludes the U.S. Federal holidays and installation closure days listed in PWS Paragraphs 1.6.1 and 1.6.2, respectively.

2) Front Desk:

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Normal office hours at ACS are 0800 – 1700, Monday through Friday, excluding U.S. Federal Holidays. The workload is 35 hours per week. This coverage excludes the U.S. Federal holidays and installation closure days listed in PWS Paragraphs 1.6.1 and 1.6.2, respectively.

3) Bilingual Support services:

Normal office hours at ACS are 0800 - 1700, Monday through Friday, The contractor shall work no more than 30 hours per week. This coverage excludes the U.S. Federal holidays and installation closure days listed in PWS Paragraphs 1.6.1 and 1.6.2, respectively.

4) Orientation Tour Operator:

Between the hours of 0830-1530, Monday through Friday This coverage excludes the U.S.

Federal holidays and installation closure days listed in PWS Paragraphs 1.6.1 and 1.6.2, respectively. Specifically for the tour operator function, duty will take place on every Tuesday and the 3rd Wednesday, Thursday and Friday of each month, from 0900 – 1500, during peak periods (July and August), double tours shall be conducted during the 1st and 3rd weeks of these months, if necessary, this is to accommodate the volume of personnel turnover in the region. This approach to scheduling ensures that we effectively manage the influx of personnel and maintain operational readiness during peak periods.

5) Italian Language Instructor:

The Contractor shall provide support between the hours of 0830-1700, Monday through Friday.

This coverage excludes the U.S. Federal holidays and installation closure days listed in PWS Paragraphs 1.6.1 and 1.6.2, respectively.

6) English as a second language instruction

The Contractor shall provide instructional support between the hours of 1330-1530 on Tuesdays and 0900-1200 on Fridays. The contractor will have one hour per week for additional services which may include annual trainings, course preparation, and scoring exams. In the event the contractor is unable to fulfill their obligation, they shall provide an alternate within 48 hours and shall inform the COR of the changes in writing. The number of students varies but will not exceed 20 people.

1.8 Contractor Work Plan:

For each of the following sections - ACS Lending closet, Front Desk, Bilingual Services, Orientation Tour Operator, Italian Language Instructor, ESL Instructor :

The Contractor shall develop and maintain a comprehensive Work Plan, which must, at a minimum, outline regularly scheduled tasks, including location, scope of work, and timeline.

The initial Work Plan shall be submitted to the Contracting Officer via the COR for review within seven (7) calendar days following the contract award. Upon submission, the

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Government will assess the plan and either approve it or provide feedback within ten (10) calendar days. The Contractor will then have three (3) calendar days to finalize and resubmit the Work Plan. Any proposed modifications to the approved Final Work Plan must be resubmitted via the COR for Government review and approval no later than thirty (30) days prior to implementation. The same review and approval timeline applies to all proposed changes.

1.9 Military Work Schedule: The military work schedule may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants (through the COR) will be necessary or the work in affected facilities shall be rescheduled.

1.10 Place of Performance: The work to be performed under this contract shall occur throughout the United States Army Garrison (USAG) Vicenza installations and including but not limited to the cities of Vicenza, as well as other surrounding municipalities and locations in the region as determined by mission requirements.

1.11 Security Requirements: The following information is provided on security related matters.

1.11.1 Security Program: RESERVED

1.11.2 Personnel Security Clearance Requirements: RESERVED

1.11.3 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

Here is a link to the publications: https://media.defense.gov/2015/Aug/26/2001922060/-1/- 1/0/AER604-1.pdf.

1.11.4 United States Citizen: All Contractor personnel who are U.S. citizens are required to obtain and maintain a favorable background check as required for the issuance of an installation pass and access to Government information systems. No positions under this contract are designated as child and youth positions involving the direct supervision of minors.

However, should any position be required to interact with minors, it will only be in the presence of a parent or guardian. The Government reserves the right to determine the appropriate level of background check required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within five (5) days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the https://media.defense.gov/2015/Aug/26/2001922060/-1/-1/0/AER604-1.pdf https://media.defense.gov/2015/Aug/26/2001922060/-1/-1/0/AER604-1.pdf

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Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within five (5) days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.11.5 Local Nationals and Third Country Nationals:. All Contractor personnel who are Local Nationals (LN) or Third Country Nationals (TCN) are required to comply with all host-nation and U.S. Forces-Italy background check and installation access requirements. No positions under this contract are designated as child and youth positions involving the direct supervision of minors. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.11.4 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.12 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13)

1.12.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.13 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

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1.13.1 Installation Pass Log: In addition, the Contractor shall submit the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) days after contract award. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.13.2 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated. The contractor shall return installation access pass to the issuing office within five (5) days.

1.14 Common Access Cards (CAC): Performance under this contract requires Contractor employees to obtain and maintain a Government-issued Common Access Card (CAC) to access required U.S. Government computer systems and web-based applications, including but not limited to: [List the specific systems here]. As Contractor employees may be Local Nationals, the Government will sponsor necessary CAC applications through the Trusted Associate Sponsorship System (TASS), with the Contracting Officer’s Representative (COR) acting as the Government sponsor. The Contractor shall be responsible for providing all required employee information to the COR within five (5) calendar days of contract award or new employee start date to initiate this process. The Contractor must also ensure its employees comply with all host-nation and U.S. Government security vetting requirements necessary for CAC issuance. Furthermore, the Contractor is responsible for retrieving an employee's CAC on the same day their employment is terminated or expires and returning it to the COR or Garrison Security Office within two (2) business days. This retrieval and return requirement also applies to installation access passes referenced in paragraph 1.12. Failure to account for all Government-issued credentials at the end of the contract may result in delayed final payment. Web site https://mpartnerspnrweb.dmdc.osd.mil/mpartnerspnrweb/app/.

1.14.1 CAC Log: RESERVED

1.15 Key Control: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect Government property. Access to office areas, especially those with telephones and automation equipment should be closely monitored and limited.

1.16 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government has assessed the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

https://mpartnerspnrweb.dmdc.osd.mil/mpartnerspnrweb/app/

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1.16.1 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours. The Contractor shall submit meeting minutes notes to the COR for review within ten (10) days after the day of the meeting, The COR will review and either notify the Contractor in writing of acceptance of the meeting minutes or return with their comments to the Contractor within five (5) days. If the Government has provided comments, the Contractor shall have three (3) days to submit a Final meeting minutes.

1.17 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel. To ensure proper oversight, the Contracting Officer (KO) may appoint multiple Contracting Officer Representatives (CORs). In cases where multiple CORs are appointed, each will receive an appointment letter specifying their unique roles and responsibilities.

1.18 Key Personnel: The following personnel are considered key personnel by the Government. The Contractor shall provide a Contract Manager and alternate who shall be responsible for the performance of the work. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be readily available between 0800 to 1700, Monday through Friday, except Federal holidays or when the government facility is closed for administrative reasons and shall provide feedback/response to the designated COR within a 2 to 4 hour period.

1.18.1 Contract Manager and Alternate Contract Manager: The Contract Manager and Alternate Contract Manager shall have at least two (2) year’s experience in applicable functions with oral and written fluency in both Italian and English (Level 4 Fluent) in IAW Attachment 1; the ability to communicate effectively both in writing and verbally with all levels

Version – September 2024 Page 10 of 41 of command, people from differing cultures, as well as with young and inexperienced Soldiers and Family Members.

1.19 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.19.1 Contractor’s Workspace: RESERVED

1.19.2 Contractor Identification: The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification. The badge shall include the employee’s name, the contractor’s company name, the functional area of assignment.

Companies with U.S. Government contracts shall require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

1.20 Contractor Travel: RESERVED

1.21 Other Direct Costs (ODCs): RESERVED

1.22 Data Rights: RESERVED

1.23 Non-Disclosure Requirements: RESERVED

1.23.1 Non-Disclosure Statements: RESERVED

1.24 DoD Commercial Use of Imagery Guidelines: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.25 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined http://www.dimoc.mil/resources/limitations/

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1.26 Phase In /Phase Out Period: Phase-In Period: The Contractor shall have a phase-in period of up to thirty (30) calendar days prior to the full performance start date of any task order that introduces a new service or requires a ramp-up. The purpose of this period is for the Contractor to conduct all necessary administrative activities required to ensure readiness.

These activities are an integral part of contract performance and include, but are not limited to:

Coordinating with the Contracting Officer's Representative (COR) for on-site familiarization.

Completing all required security in-processing and badging requirements for all incoming personnel.

Finalizing the hiring and onboarding of the workforce.

There will be no separate payment or line item for phase-in activities. The Contractor shall include all costs associated with these preparatory activities within their firm-fixed-prices for the services to be delivered under the contract.

Phase-Out Period: The Contractor shall fully cooperate with any successor contractor during a potential phase-out period at the end of this contract's ordering period. At no additional cost to the Government, the Contractor shall be responsible for providing the successor's personnel with reasonable access to facilities, procedural information, and other assistance as required by the COR to ensure a smooth transition and prevent any degradation of service.

1.27 Safety: The following provides information pertaining to Safety and Accident Prevention:

The Contractor shall comply with all USAG Italy safety policies. The COR will provide after contract award.

1.27.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

1.27.2 Accident Prevention: The Contractor shall comply with all USAG Italy accident prevention policies. The COR will provide after contract award.

1.27.3 Safety Notifications: RESERVED

1.27.4 Italian Safety Law Decreto Legislativo (DLGS) 81/2008 art 26: RESERVED

1.28 Environmental Compliance Plan and Program: RESERVED

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1.28-1 Hazardous Material / Substances: RESERVED

1.28-2 Contract Completion: RESERVED

1.28-2 Contract Clean-up: RESERVED

1.29 Required Training:

1.29.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days after contract award date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within five (5) days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months. Contractor may be required to attend AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 5 (five) days after completion of the training.

1.29.2 OPSEC Training: IAW AR 530-1, All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract after contract award date. Verification of the training shall be provided to the COR within five (5) days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel shall complete refresher training (IAW AR). Verification of the training shall be provided to the COR within five

(5) days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within five (5) days after completion of the training.

1.29.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer). This training will be used to inform employees of the types of behavior

Version – September 2024 Page 13 of 41 to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within five (5) days after new employees commence contract performance, with the results reported to the COR within five (5) days after the contract is awarded and within five (5) days after new employees commence contract performance. Verification of the training shall be provided to the COR within five (5) days after completion of the training. Training slides can be found on the Defense Visual Information Distribution Service website:

https://www.dvidshub.net/video/583923/iwatch-2018.

1.29.4 Information Assurance (IA) Training: Contractor personnel assigned to positions that require access to Government computer systems or networks — specifically the Front Desk (PWS 5.2), Relocation and Lending Closet (PWS 5.3), and Bilingual Support Assistant (PWS 5.4) — shall comply with all applicable Information Assurance (IA) training requirements set forth in DoD 8570.01-M and AR 25-2 prior to being granted access to Government networks or systems. Positions that do not require access to Government computer systems — including Orientation Tour Operator (PWS 5.1), Italian Language Instructor (PWS 5.5), and English as a Second Language Instructor (PWS 5.6) — are not subject to IA training requirements under this section.

1.29.4.1 Cyber Awareness Training: Contractor personnel required to access Government computer systems or networks under this contract shall complete the DoD Cyber Awareness Challenge training course prior to being granted network access and annually thereafter. The Contractor shall submit certificates of completion to the COR within five (5) calendar days of training completion. Refresher training shall be completed and documented annually. Training is available at https://public.cyber.mil/training/cyber-awareness-challenge/. This requirement applies to Front Desk (PWS 5.2), Relocation and Lending Closet (PWS 5.3), and Bilingual Support Assistant (PWS 5.4) personnel only.

1.29.4.2 Information Technology (IT)/IA: Contractor personnel with access to Government information systems shall comply with all applicable IT and IA policies in accordance with AR 25-2, DoD Instruction 8500.01, and USAG Italy local network use policies as provided by the COR after contract award. Incidental Propertycomputer equipment shall be used solely for the performance of duties under this contract and shall not be used for personal, commercial, or unauthorized purposes. Unauthorized use of Government systems may result in termination of network access and financial liability as described in PWS paragraph 1.32.1.

1.29.4.3 Army Training Certification Tracking System (ATCTS): The Contractor shall ensure that all personnel subject to IA training requirements under PWS paragraph 1.29.4 are registered in the Army Training Certification Tracking System (ATCTS) and that training records are current and accurate. The COR will coordinate registration access with the supporting Information Management Officer (IMO). The Contractor shall maintain and provide to the COR, upon request, a current ATCTS compliance roster for all covered personnel.

1.29.4.4 Network Access Training: Prior to being granted access to any Government network or system, Contractor personnel in covered positions (PWS 5.2, 5.3, and 5.4) shall complete all network access training required by the USAG Italy Information Management https://www.dvidshub.net/video/583923/iwatch-2018

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Officer (IMO). The Contractor is responsible for coordinating with the COR to schedule this training for new personnel within fifteen (15) calendar days of their employment start date. No personnel shall be granted network access prior to completion of required training and COR verification.

1.29.5 Personally Identifiable Information (PII): (If applicable) Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall submit to the COR a copy of the training certificates for its employees no later than five (5) days after completion five (5) days. Training is available at https://public.cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/

1.29.6 Threat Awareness and Reporting Program (TARP): (Contractor employees, including subcontractors, performing services under this contract with access to Government installations shall complete TARP training within thirty (30) calendar days of employment.

Contractor personnel shall complete refresher training every twelve (12) months. The Contractor shall provide the COR a copy of the training certificate(s) within five (5) days after competition CORs will need to contact local military intelligence group to coordinate face to face training CORs will need to contact local military intelligence group to coordinate face to face training (https://usacac.army.mil/organizations/902d-military-intelligence-group/annual-training-requirements), if this is not feasible training (CAC required) is available at:

https://learn.atis.army.mil/moodle/.

1.30 Notice to Proceed: RESERVED

1.31 Electromagnetic Compatibility Directive: RESERVED

1.32 Government Property and Services: RESERVED

1.32.1 Incidental Property: The Contractor is financially responsible for any loss, damage, destruction, or misuse of Incidental Property including but not limited to computers, monitors, keyboards, mice, telephones, printers, and any other equipment provided under PWS paragraph 3.4 that results from Contractor negligence, willful misconduct, or failure to follow prescribed care procedures. In such cases, the Government will assess financial liability against the Contractor for the full replacement cost of the item(s) at current market value, in accordance with AR 735-5 and FAR 52.245-1. The Contractor shall report any loss, damage, or suspected theft of incidental property to the COR within one (1) business day of discovery.

At the conclusion of the contract, the Contractor shall conduct a joint property inventory with the COR and return all incidental property in serviceable condition, reasonable wear and tear excepted. Outstanding liability for lost or damaged items may result in withholding of final payment until resolved.

https://public.cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/ https://public.cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/ https://usacac.army.mil/organizations/902d-military-intelligence-group/annual-training-requirements https://usacac.army.mil/organizations/902d-military-intelligence-group/annual-training-requirements https://learn.atis.army.mil/moodle/

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1.33 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property – means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property – means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also https://www.acquisition.gov/dfars/part-202-definitions-words-and-terms#DFARS_202.101

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Government property – means all property owned or leased by the Government.

Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Industrial Property Management Specialist (Property Administrator) – means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas

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Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday – The number of hours per day the Contractor provides services in accordance with the contract.

Work Week – Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AQL Acceptable Quality Level AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CS/KS Contracting Specialist DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition…