ATTACHMENT 4 - Missouri Statewide Contract Quarterly Admin Fee Usage Report.xlsx

This file is a Missouri Statewide Contract Quarterly Usage Report template and instructions issued by the Division of Purchasing for contractors holding statewide contracts with the State of Missouri. The report serves as a mandatory quarterly compliance document that contractors must submit electronically to track and report all purchases made under their statewide contracts, regardless of whether usage occurred during the reporting period. Contractors are required to submit the report no later than the 15th calendar day following each reporting quarter (or the next business day if the 15th falls on a non-business day) to ereports@oa.mo.gov. The report covers four quarterly periods: January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Even if no purchases were made during a reporting quarter, contractors must submit a report and indicate the absence of activity by checking the appropriate box on the form.

The quarterly usage report requires contractors to provide detailed transaction-level data including the contractor name, statewide contract number, report contact information, customer entity name and type (Missouri state agency, political subdivision, university, or out-of-state entity), product or service descriptions, purchase authorization numbers, contract line item numbers, quantities delivered, unit prices charged, and extended prices. Contractors must calculate and report the overall total of all purchases for each reporting period. The report template is available for download from the Missouri Division of Purchasing website at http://oa.mo.gov/purchasing/vendor-information and must be submitted in Excel-exportable format. This reporting requirement applies to all statewide contract holders, including those on the Statewide Automotive Glass Repair/Replacement Qualified Vendor List serving various Missouri state agencies.