ATTACHMENT 3 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This file is a Quarterly Administrative Fee Report instruction document and template for contractors working under Missouri statewide contracts. The document is issued by the Missouri Division of Purchasing and applies to all state agencies, political subdivisions, universities, and governmental entities in other states that utilize statewide contracts. Contractors are required to submit quarterly reports documenting all purchases for which payment was received during the reporting period, with submissions due no later than the 15th calendar day of the month following each quarter. The report template requires contractors to identify themselves, provide the statewide contract number, designate a report contact with phone and email information, and specify which quarter is being reported (Q1: January 1–March 31; Q2: April 1–June 30; Q3: July 1–September 30; Q4: October 1–December 31).

The administrative fee calculation requires contractors to report total payments received from Missouri state agencies, political subdivisions, universities, and governmental entities in other states, minus any returns or credits, and then calculate a 1% administrative fee based on the overall total payments received. Contractors must indicate the payment method used (personal check, money order, company check, ACH, or cashier's check) and the date of payment submission. Reports should be submitted to the Division of Purchasing by mail, fax, or email to ereports@oa.mo.gov. If no payments were received during a reporting quarter, contractors must check a designated box and are not required to submit a fee payment. The related contract opportunity involves statewide automotive glass repair and replacement services for various Missouri state agencies.