ATTACHMENT 4 - Missouri Statewide Contract Quarterly Admin Fee Usage Report.xlsx

This document is a Quarterly Usage Report instruction and template issued by the State of Missouri Division of Purchasing for contractors holding Missouri statewide contracts, specifically for the Statewide Building Supplies QVL (Qualified Vendor List) program serving various state agencies throughout Missouri. Contractors are required to submit a quarterly usage report to the Division of Purchasing documenting all purchases made under their statewide contract during each calendar quarter. Reports must be submitted electronically to ereports@oa.mo.gov no later than the 15th calendar day of the month following the reporting quarter, or the next business day if the 15th falls on a weekend or holiday. Contractors must submit reports even if no purchases were made during the quarter by indicating zero activity on the form.

The usage report template requires contractors to provide specific data elements including the contractor name, statewide contract number, reporting contact information, entity type classification (state agency, political subdivision, university, or out-of-state entity), customer name, product or service description, purchase authorization numbers, contract line item numbers, quantities delivered, unit prices charged, and extended prices for each transaction. The report includes fields for calculating the overall total of purchases and accommodates multiple line items per quarter. Contractors may submit reports using the provided Excel worksheet available on the Purchasing website or in another Excel-exportable format, with all submissions directed to the designated email address for Division of Purchasing review and record-keeping purposes.