ATTACHMENT 3 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This document is a Quarterly Administrative Fee Report and instructions form for the State of Missouri's Division of Purchasing, applicable to contractors holding statewide contracts, particularly for the Statewide Building Supplies QVL (Qualified Vendor List). The form requires contractors to submit quarterly reports detailing all purchases made under their contract for which payment was received during the reporting quarter. Submissions must be made no later than the 15th calendar day of the month following each reporting quarter, with quarters defined as Q1 (January 1–March 31), Q2 (April 1–June 30), Q3 (July 1–September 30), and Q4 (October 1–December 31). The report requires completion of header information including contractor name, statewide contract number, submission date, and contact details for the responsible party.

The administrative fee is calculated at one percent of total payments received during the reporting quarter from Missouri state agencies, political subdivisions (cities and counties), Missouri universities, and governmental entities in other states, minus any returns and credits. Contractors with no payments received during a quarter may indicate this by checking a designated box and submitting a blank report. Payment of the administrative fee can be submitted via personal check, money order, company check, cashier's check, or ACH electronic payment. Reports must be submitted to the Division of Purchasing by mail to the Jefferson City office, by fax to (573) 526-9815, or by email to ereports@oa.mo.gov. Contact information for questions is (573) 751-2387.