Attachment 4 - INVOICING.docx
DOCX document 21 KB Posted
- Solicitation number
- 36C24726R0073
About this file
This is an invoicing requirements attachment that outlines the electronic payment and invoicing procedures for contractors working with the Department of Veterans Affairs on the Renovate Canteen Kitchen Phase 2 project at Veterans Integrated Service Network 7.
All invoices must be submitted electronically to the Veterans Affairs Financial Services Center (VAFSC) through the Tungsten Network e-Invoicing platform, which provides free registration and submission services to VA vendors. Contractors are required to register with Tungsten Network by contacting VA.Registration@Tungsten-Network.com or calling 1-877-489-6135, then submit invoices through the portal at https://portal.Tungsten-Network.com/Login.aspx following COR and/or CO approval of completed services. Payments will be processed in accordance with FAR 52.232-33 for electronic funds transfer via the System for Award Management, and FAR 52.232-5 or FAR 852.232-70 for fixed-price construction contracts. New vendors without prior VA contracts must register in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/ and obtain an ID.Me account; the VA10091 form has been eliminated as of July 1, 2020. Additional support for e-Invoice setup is available through Tungsten Network at 1-877-489-6135, the FSC e-Invoice contact at 1-877-353-9791, or via email at vafsccshd@va.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24726R0073 0004.docx | DOCX document | |
| Charleston VA Canteen Kitchen Hood_Basis of Design.pdf | ||
| EN257341 Ralph H Johnson VA Medical Center Canteen Hazmat Phase 2.pdf | ||
| A102_06 04 26.pdf | ||
| Solicitation_Contractor RFI Log 06042026.pdf | ||
| Signed Sign in Sheet 534-25-102.pdf | ||
| 02 Solicitation_Contractor RFI Log.xlsx | XLSX spreadsheet | |
| 36C24726R0073 0003.docx | DOCX document | |
| combined spec_set 06012026.pdf | ||
| 36C24726R0073 0002.docx | DOCX document | |
| 36C24726R0073 0001.docx | DOCX document | |
| Attachment 3- DBA WD - SC20260023.docx | DOCX document | |
| Attachment 5- Drawings.pdf | ||
| 36C24726R0073_1.docx | DOCX document | |
| Attachment 6- Specifications.pdf | ||
| Attachment 2 - Itemized Cost Breakdown.xlsx | XLSX spreadsheet | |
| Attachment 1- 852.219-75 VA Notice of Limitations on SubcontractingCertificate of Compliance.pdf |
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Text version
1. INVOICES:
a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
b. Invoices shall be submitted in in accordance with and FAR 52.232-5 Payments under Fixed-Price Construction Contracts (May 2014) and 852.232-70 Payments Under Fixed-Price Construction Contracts (Without NAS-CPM). (NOV 2018) Comment by Yeaton, Margaret CAVHCS: IF AE FAR 52.232-10, Payments under Fixed-Price Architect-Engineer Contracts
c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.
d. Contractor shall submit an electronic invoice after approval by COR and/or CO following performance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.
e. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.
f. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only. Interested parties with no prior VA contracts can request a Form 10091 at any time Users must be registered in ID.Me to complete this form. Further instructions are at the website.
g. For assistance setting up e-Invoice, the below information is provided:
* Tungsten Network e-Invoice Setup Information: 1-877-489-6135
* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com
* FSC e-Invoice Contact Information: 1-877-353-9791
* FSC e-invoice email: vafsccshd@va.gov
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