Attachment_4_-_FAR_52_212-1_Addendum_Instructions_to_Offerors_-_Commercial_Products_and_Commercial_Services.pdf

Sol 140L4624Q0002 Attachment 4 – Additional Instructions to Offerors

Alfalfa Hay Purchase Rock Springs, Wyoming- Wild Horse & Burro Program

Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services

Solicitation Points of Contact

The only authorized points of contact for this acquisition are the Contracting Officer, David Slade and Contract Specialist, Heather Skalet. Address any questions or concerns via electronic mail:

Heather Skalet Contract Specialist Wyoming State Office hskalet@blm.gov

David Slade Contracting Officer Headquarters Acquisitions Branch Denver Federal Center dslade@blm.gov

General Information

This acquisition will be solicited and awarded in accordance with Federal Acquisition Regulation (FAR) Part 12 -- Acquisition of Commercial Products and Commercial Services and FAR Part 13 – Simplified Acquisition Procedures.

This acquisition is being solicited as an 100% Small Business Set Aside Addendum to Provision 52.212-1(c) – The period for acceptance of offers specified is hereby changed to 120 calendar days.

Quote Preparation Instructions-General

Quote must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered unacceptable and may be eliminated from further evaluation. Quote is expected to conform to the solicitation provisions and be prepared in accordance with this section. To aid in the evaluation, the quote shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number. If an offeror believes that any part of this solicitation contains errors, omissions, or ambiguities the offeror shall notify the above points of contact in writing with supporting rationale no later than 7 calendar days after solicitation issuance. The offeror shall not be reimbursed for any costs incurred prior to the effective date of the contract.

Delivery

Offeror shall deliver quote via electronic mail to the above stated point of contacts.

Overall Arrangement of Quote mailto:mastevens@blm.gov mailto:dslade@blm.gov

The overall quote shall consist of three (3) separate volumes/documents, individually entitled as stated below:

Quote Volume Title

Volume I Offer and Other Documents Volume II Price Quote Volume III Technical Quote

Volume I – Offer and Other Documents

This volume shall contain the offeror’s contractual documentation. These documents will be reviewed only for compliance with solicitation, FAR, or other statutory requirements and will not be evaluated as part of the source selection factors identified in FAR 52.212-2 Evaluation- Commercial Products and Commercial Services.

This volume consists of the actual offeror to enter into a contract to perform the desired work. It also includes required representations, certifications, and acknowledgements, justification for noncompetitive proposed subcontracts, identification of technical data to be withheld, any other administrative information, and a summary of exceptions and deviations taken. Although it incorporates them by reference, it does not physically include the other volumes.

Format and Content

Volume I - Offer and Other Documents, shall include the following documents (in the order listed):

a. Offeror shall submit a cover letter on official business letterhead that provides the following information and is signed by an individual who has the authority to enter into business with the BLM and bind the business to this contract. The cover letter shall include the company name, company address, SAM UEI, contact name and phone number.

b. Offeror Representations, Certifications, and Other Statements fully executed as required pursuant FAR 52.212-3 – Offeror Representations and Certifications – Commercial Products and Commercial Services. This provision is in the System for Acquisition Management (SAM.gov) where offerors should ensure the information is up to date. If this information is in SAM.gov then the offeror is not required to provide it with their quote. Additionally, even if the offeror has an active SAM.gov registration, if necessary, they should print and complete FAR 52.204-24 and submit with their quote.

c. Exceptions and Deviations taken to the contract and/or solicitation requirement and summary of Exceptions and Deviations taken on other Volumes.

Volume II - Factor 1: Price Quote

Provide a separate price quote. The price quote shall provide a firm fixed unit price per unit of measure (ton) as identified in Attachment 2 – Price Schedule. Firm fixed unit pricing is required for the entire period of performance September 15, 2024 - December 31, 2024.

The offeror shall complete the price schedule included in this solicitation and provide a unit price for each line item. The offeror shall multiply the quantity by the unit price and provide a total price for the line item. Offeror’s quoted unit price shall include, but is not limited to, all labor, equipment, materials, State and Federal taxes including workman’s compensation.

Volume III – Factor 2: Technical Capabilities

This Volume consists of the offeror’s technical documentation/information provided in their quote. The technical quote will be evaluated according to criteria contained in FAR 52.212-2 Evaluation-Commercial Products and Commercial Services and it shall be specific and complete in every detail. To enable the evaluation of the technical quote strictly on the merit of the material submitted, no contractual price information is to be included in the technical quote.

a. The Technical Quote shall contain and clearly address each of the quote evaluation criteria contained in FAR 52.212-2 Evaluation-Commercial Products and Commercial Services of this solicitation.

b. Technical Quote Exceptions and Deviations shall identify and explain any exceptions or deviations taken or conditional assumptions made with respect to the technical requirements of the solicitation. Any exceptions taken must contain sufficient amplification and justification to permit evaluation. All benefits to the Government shall be explained for each exception taken. Such exceptions shall not, of themselves, automatically cause a quote to be termed unacceptable.

However, a large number of exceptions or one or more significant exceptions not providing benefit to the Government may result in rejection of the quote(s) as unacceptable.

c. As a minimum, the Technical Quote must specifically respond to the following evaluation factors and the information shall be organized in the order shown on the following pages:

Factor 2: Technical Capabilities

The offeror shall provide a product information sheet which confirms that the products being supplied meet all requirements specified in the Specifications Document (Attachment 1).

Additionally, the offeror must also provide an unloading plan.

Offeror must certify that all deliveries can be made in accordance with the delivery schedules outlined in the price schedule (Attachment 2) and will be coordinated with the BLM Contracting Officer Representative (COR).

QUOTE SUBMISSION CHECKLIST

a. Acknowledged receipt of all solicitation amendments (if applicable).

b. Offeror Representations, Certifications, and Other Statements fully executed as required pursuant FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items. This provision is in the System for Acquisition Management (SAM.gov) where offerors should ensure the information is up to date. If this information is in SAM.gov then the offeror is not required to provide with their quote. Additionally, even if offeror has an active SAM.gov registration, if necessary, they should print and complete FAR 52.204-24 and submit with their quote.

c. Provide product information sheet and off-loading plan.

d. Complete pricing information as identified in Attachment 2 Price Schedule.

e. Read entire FAR Clause 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services and FAR 52.212 Addendum (Attachment 4) to ensure compliance.

f. Limitations on Subcontracting. In this contract there is a limit on the amount of work that can be subcontracted to businesses that are not “similarly situated” to the prime contractor. A similarly situated subcontractor is a business that would have qualified under the set-aside that was used for this acquisition.

The primes contractor shall not pay more than 50 percent of the amount paid by the government for contract performance to firms that are not similarly situated.

The offeror shall submit with their quote a subcontracting plan that identifies any portion of the contract that will be subcontracted and shall indicate if the subcontractor(s) are similarly situated as the prime contractor or not. If work under this contract will not be subcontracted, the offeror shall submit with their quote a certification stating that they will perform all services under this contract.

The BLM must review the contractor’s performance to monitor compliance with the limitations on subcontracting rules at the end of each performance period, including optional periods, and at the end of the total period of performance. The table below identifies the information the contractor will need to provide to the Contracting Officer at the end of each performance period.

Total Amount Paid by the Government to the Prime

Similarly Situated Total Amount Paid to [Insert First SSS Name] Total Amount Paid to [Insert Second SSS Name] Total Amount Paid to [Insert Third SSS Name] Total Amount Paid to [Insert Fourth SSS Name] Total Amount Paid to SSS $0

Non-Similarly Situated Total Amount Paid to [Insert First NSS Name] Total Amount Paid to [Insert Second NSS Name] Total Amount Paid to [Insert Third NSS Name] Total Amount Paid to [Insert Fourth NSS Name] Total Amount Paid to NSS $0