Attachment_1-__Specifications.docx

ATTACHMENT 1: 140L4624Q0002 Page 2 of 2

SPECIFICATIONS/DESCRIPTIONS – ROCK SPRINGS, WYOMING ALFALFA HAY ACQUISITION

1. BACKGROUND

The Bureau of Land Management (BLM), Wild Horse and Burro Facility in Rock Springs, Wyoming has a requirement of 2000 tons of alfalfa hay. All 2000 tons of alfalfa will be delivered from September 15, 2024, to December 31, 2024.

2. ALFALFA HAY SPECIFICATIONS: 2000 tons

0. Shall:

0. Be from 2024 crop.

0. Be between 14 to 25 percent crude protein

0. Be domestically grown.

0. Be leafy, green, well cured, properly stored and free of dust, mold, or heating.

0. Be barn stored or covered with hay tarps. Any hay stored outside uncovered must be free from any weather-related damage.

0. Be free of any Russian Thistle or prickly herb, "Cheat" grass, and any other weed or grass not considered healthy forage for domestic animals.

0. Shall not:

1. Have any bearded grain or any forage plant containing long awns (spikelets).

1. Be less than 14 percent crude protein

1. Be more than 16 percent moisture and have less than 10 percent moisture.

3. BALE REQUIREMENTS:

Large Bales

a. Shall:

i. be 3 feet x 4 feet by 8 feet bales or 3 feet x 3 feet x 8 feet bales

ii. be 3x4x8 feet bales weigh approximately 1300 pounds.

iii. be 3x3x8 feet bales weigh approximately 800 pounds.

b. Shall not:

i. Be ragged, have varying lengths, have wires or twine of unequal tension, or be broken.

ii. Consist of bales that are on top, or bottom of stacks stored outside.

1. Be rain damaged.

4. CERTIFIED WEIGHT TICKETS:

Tonnage shall be established at the Contractor's facility prior to shipment and confirmed in writing.

a. Total weight (per ton) shipped by the Contractor will be confirmed by the Project Inspector (PI).

b. A State Certified Weight Ticket shall be provided to the PI.

c. Handwritten weight tickets WILL NOT be accepted.

PLACE OF DELIVERY: The hay shall be delivered, unloaded, and stacked by the contractor at the following location:

Rock Springs Wild Horse and Burro Facility Lionkol Road Rock Springs, WY 82901 Point of Contact: Jacob Benson (307) 350-0002

TIME OF DELIVERY: After award of the contract, the Contractor has up to five business days to make arrangements with hay supplier and transportation for the delivery of hay. The Contractor shall have up to 10 business days after the award of the contract to deliver the first load/loads of hay to Rock Springs WH&B Facility. The Contractor will make arrangements with the COR to have at least 6 semi-truck loads of hay per week delivered to the Rock Springs WH&B Facility.

UNLOADING AT DESTINATION

a. Three (3) business days prior to shipping the hay, the Contractor shall furnish to the COR the following:

1. Anticipated shipment date;

2. Anticipated total tonnage to be shipped; and

3. The name and contact information of the carrier responsible for the shipment.

b. The carrier shall provide the COR with certified weight ticket for each load. The weigh tickets cannot be handwritten.

c. Hay must pass a visual inspection prior to being accepted. The COR can also request to off load any bale and open it up to ensure there is no mold, heat, damage, and it is free of any Russian Thistle or prickly herb, "Cheat" grass, and any other weed or grass not considered healthy forage for domestic animals. During any time of the inspection, the COR has the right to reject any and all bales/loads that don’t meet the specifications listed in Section 3.0 of this Specifications document.

d. The Contractor is responsible for unloading and stacking the hay bales under the hay shed and in other designated areas at Rock Springs Wild Horse and Burro Facility.

e. The Contractor shall provide appropriate machinery to unload the hay and stack the hay six (6) bales high in the hay sheds. Skid steers will not be allowed to unload hay due to the need to stack the hay six (6) bales high and to ensure the hay will be stacked correctly.

f. Delivery shall be made between the hours of 7:30 a.m. and 3:30 p.m., local time, Monday through Friday, excluding weekends and national holidays.

g. If an emergency occurs, deliveries may be requested for a Saturday, Sunday, or national holiday, providing the Contractor notifies the COR on the preceding Friday and/or within the preceding business days of the delivery date.

Evaluation Methodology The BLM will evaluate quotes by using the lowest price technically acceptable. The BLM will rank the quotes received by pricing (lowest to highest) and will then evaluate the product information sheet of the lowest price quote submitted. If that product information sheet is found to be acceptable based on the requirements of this RFQ, award will be made to that contractor and the product information sheets of the other quotes will not be evaluated. If the product information sheet of the lowest priced quote is found to be not acceptable then the product information sheet of the next lowest price quote will be evaluated, this will continue until award is made.

Acceptability thresholds are listed below:

a. A List of subcontractors is required when suppling hay that is not grown/ harvested on your farm or personal property. Standard form 1413- Statement of Acknowledgment will need to be completed to identify subcontractors.

b. The contractor shall develop an effective quality control plan to ensure services complies with the SOW and terms and conditions of the contract. The plan shall address the contractor's processes to ensure quality control during performance of services.

c. Submit three past performances and or references. Provide the name and contact information for the references as well as the type of contract, total dollar value and overall scope of work.

d. Provide current (2024) hay nutritional analysis on hay being used for this contract. Analysis shall show moisture, crude protein, carbohydrates, energy and can have other components listed such as (TDN, crude fat, calcium, phosphorus, magnesium, etc.).

e. Type of unloading equipment being used to unload the hay and stack.

Payments

Payments will be made after confirmation of each delivery.