Attachment 4 -Evaluation Factors for Award.doc

1. FAR 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (ADDENDUM).

(a) The contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Technical Capability, Past Performance, and Price.

· TECHNICAL CAPABILITY

· PAST PERFORMANCE

· PRICE

Technical and past performances, when combined, are significantly more important than cost or price.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. FAR 52.217-8 will be calculated by using 50% of Option Year 4. Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

End of Provision

2. EVALUATION PROCESS

(a) The evaluation process consists of three (3) components: (1) Technical Capability, (2) Past Performance, and (3) Price by way of Written Proposals and Site Visits if deemed appropriate. Even though there are three components, the contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Technical Capability, Past Performance, and Price.

(b) The government may choose to conduct site visits; companies selected for site visits will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the proposal process.

(c) The best value determination will be made as follows:

(d) The total evaluated price will be the determining factor for award among proposals that are considered substantially equal with regards to non-price factors. That is, where the USMS determines that the non-price factors of each offeror are not significantly different among competing proposals, then the proposal with the lowest evaluated price will be selected for award.

(e) If the USMS determines that there are non-price factor differences among competitive proposals, then a more expensive proposal may be selected for award where the contracting officer determines that the value of the selected proposal is worth the price differential.

(f) The Government intends to evaluate proposals and make awards without discussions. Therefore, the offeror’s initial proposal shall contain their best terms from a technical, past performance, and price standpoint. The Government reserves the right to conduct discussions if later determined necessary by the Contracting Officer.

3. TECHNICAL CAPABILITY

(a) Technical Capability will be presented to the government by means of a Written Proposal and via the government’s observations at a site visit if deemed appropriate and scheduled. The specific technical evaluation sub-factors, which must be addressed in the Written Proposal, are set forth below. The responses to each section of Technical Capability must contain an adequate description of the services being offered in sufficient detail for the Technical Evaluation Board (TEB) to determine that your company can meet the requirements of the solicitation. Any Offeror whose technical proposal is found to be unacceptable may be removed from further consideration for award at the discretion of the CO.

(b) The Technical Capability factors and sub-factors below will be used by the Technical Evaluation Board (TEB) to comparatively evaluate each company. All responses must be presented to the TEB in the Written Proposal, and the current or proposed storage facilities must be available for the TEB members to conduct a Site Inspection if deemed necessary in the evaluation process.

(1) FACILITY, STAFFING, AND SECURITY

(i) Describe how your firm's current or proposed facilities meet the requirements of the SOW.

a. The offeror shall provide a schematic of the facility or proposed facility for the storage addressing the minimum square footage requirement needed, along with a copy of a signed Memorandum of Understanding (MOU) or Leasing Agreement for the facilities. The MOU should properly detail the requirements of the lease and timeframes equal to the length of the contract action.

(ii) Describe in detail the Phase In Plan for contract transition (to include time period, security, equipment, personnel, etc.).

a. The offeror shall provide their process for the contract phase-in at the start of the contract. This process shall fully define the actions from the onset of the contract action to transfer existing vehicles from incumbent location to the new storage facility, providing proper equipment, resources, and required security.

(iii) Describe in detail the Phase Out Plan for contract transition (to include time period, security, equipment, personnel, etc.).

a. The offeror shall provide their process for the contract phase-out at the end of the contract. This process should detail the transition plan for the end of the contract action to include the transfer of assets to a new facility, the timeframe and resources required, current asset status, and record retention considerations.

(iv) Describe how your workforce (including sub-lets), will meet the requirements of the SOW.

a. The offeror shall provide a list of employees (to include the office point of contact, auctioneers, etc.) and the job titles/descriptions for all personnel who will be working on the proposed contract. The offeror shall also include the resumes of their proposed personnel showcasing related experience and any applicable licenses and/or other professional certifications required to perform the contract actions as assigned. Include the subcontractor you are proposing to use.

(v) Describe your Physical Security Plan in place at all facilities to be used for the duration of the contract.

a. The offeror shall provide their physical security plan on how they plan to store our vehicles securely. The plan should include, in full detail, all security measures to limit access, prevent loss, theft and/or damage. It should detail what types of systems will be used for the duration of the contract, access points, proposed users and any other relevant security measures related to the location.

(2) TOWING

(i) Provide proposed equipment for use to satisfy towing requirements for all types of vehicles as per the SOW.

a. The offeror shall provide a list of equipment that they would use when relocating vehicles during the contract period. The offeror should detail the ability to obtain any required equipment within a specified timeframe, their ability to secure additional equipment as needed. The detailed list should properly detail the types of equipment capacities, their use, and any specialty requirements, if needed.

(ii) Provide detailed plan of towing process for transition of assets from incumbent facility to newly awarded facility.

a. The offeror shall provide the step-by-step process for the transition of the vehicles from the previous contractor to the new contractor. This process should fall in line with the phase-in process as explained in full detail. The process should fully detail any logistics concerns, transportation requirements, insurance requirements, timeframes and any other relevant information to achieve the action.

(iii) Describe in detail towing plan upon receipt of the STO including time frames for towing to propose storage location(s) from all areas covered by the contract after contract is in place. Demonstrate ability to track and monitor all tow activities.

a. The offeror shall provide their step-by-step process of how they would relocate a vehicle upon notification from the USMS and in the process provide how they will track the vehicle during the relocation process. This process should be a cradle to grave detailed report to include original initial assessment, mechanical inspection, necessary repairs as needed, navigational considerations, emergency issues that may arise and final arrival at the relocation destination.

(3) INITIAL INTAKE

(i) Describe initial intake of a vehicle

a. The offeror shall provide their process for how they would intake a vehicle to be stored from the beginning of the intake until the end of the intake process. This process should detail the initial intake of a vehicle, detailing services, maintenance required through the duration of the storage period.

(ii) Describe management system for tracking and storing keys and case files/records.

a. The offeror shall provide a description of their plan for securely managing keys for all assets. The description should include details for storage as well as tracking for single and multiple keys. The offer should also provide a process for case file creation that will be used to log all relevant records for each asset.

(iii) Describe process to inventory vehicle and contents and subsequent removal of any personal property.

a. The offeror shall display how they would keep track of the vehicle and the contents inside and outside that are considered part of the vehicle and how would they remove these items and their proposed disposal of the items. This process should fully detail the inventory process, what would be inventoried and accounted for, what would happen to any personal property not chattel to the vehicle, etc.

(4) STORAGE AND MAINTENANCE

(i) Describe your ability to obtain and maintain liability insurance commensurate with the value of asset inventory throughout the life of the contract. (Example: Insurance quotation and policy documents)

a. The offeror shall provide proof of insurance for the noted value of the vehicle from the pricing schedule. The proof can be a policy or email or documentation from the insurance company that they can be insured for the current inventory. This should be a fully documented report from an operating insurance provider with the indication that insurance will be obtained for the duration for the contract period. Policy documents should fully detail the insurance coverages, limits of liability, etc.

(ii) Demonstrate ability to track assets in contractor’s custody.

a. The offeror shall provide how they will be able to successfully track our vehicles from the time of first custody until final disposal. Proposal should detail any inventory system that will be used, its ability to track assets in either static or real time, any web-based access points, user abilities, etc.

(iii) Demonstrate ability to perform maintenance and mechanical repairs as requested to vehicle types as stated in the SOW; along with ability to perform specific tasks such as mold remediation, removal of hidden compartments and winterization and or long-term storage.

a. The offeror shall provide how they will accomplish standard maintenance along with any mechanical repair to the vehicles in their custody. This should include how they would complete the specialty services of mold remediation, winterization, and or long-term storage, hidden compartment removal and any vehicle that would require electricity due to the type of vehicle. The proposal shall detail industry standard specifications for automotive work.

(5) DISPOSAL

(i) Live auction: Describe entire auction process from preview day through the USMS receipt of sale proceeds and documentation (security, registration, and documentation, etc.).

a. The offeror shall provide their process on how they will sell the USMS vehicles to include their thoughts on how to preview the vehicles until the end of the sale of the vehicle. The proposal shall include a written plan that shows a cradle to grave process of preparing the assets for sale, advertising methods, how assets will be previewed, protected, and how the sale will transpire, to include handling of offers, review of offers, and offer close out.

(ii) Online auction: Provide process for online sales plan to include website sample, how auctions will be conducted online, duration proposed, and marketing plan and outreach efforts.

a. The offeror shall provide their process on how they would conduct an online sale of USMS vehicles, and it starts with the website and how they would advertise, and market the assets so the government achieves the most for the vehicles as there may be victims in the case. Offeror shall demonstrate ability to target and market to automotive industry outlets to show ability to advertise to the widest market available.

(iii) Provide a sample marketing plan for one low valued vehicle (less than $10k) for one mid valued vehicle (for the range of $10,001 to $99,999) and one high valued vehicle (over $100,000) for a live and online sale. Plan should incorporate market research, advertising, proposed sales campaign, creative sales strategy, etc.

a. The offeror shall provide three sample marketing plans to USMS on the noted vehicles to include how they would market and advertise and any other creative sales for each particular vehicle category.

4. PAST PERFORMANCE

(a) By past performance, the government means the offeror’s record of conforming to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror’s business-like concern for the interest of the customer.

(b) The evaluation of the offeror’s past performance will be used as a means of evaluating the relative capability of the offeror with that of other competitors.

(c) In investigating an Offeror’s performance, the government may consider the information provided by the Contractor as well as information obtained from other sources, including past and present customers and their employees; other federal government agencies and the Contractor Performance Assessment Reporting System (CPARS), state and local government agencies; consumer protection organizations and better business bureaus; former subcontractors; and others who may have pertinent information.

(d) The offeror is required to provide information regarding the level of performance, in terms of delivery and quality achieved, under government and/or commercial contract(s) for the same or similar services within the last three years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency, and the corrective action taken.

(e) The offeror is required to provide a completed worksheet “Past Performance Data Worksheet” (Attachment #6) for three (3) similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years from solicitation closing date.

(f) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance and will receive a neutral rating.

5. PRICE

(a) Each price quote will be evaluated for reasonableness in accordance with FAR 13.106-3(a) as appropriate. Contract award will be based on an assessment of which quotation presents the best combination of technical capability, past performance, and price. The government may make award for other than the lowest price.

(b) Price must be in line with the fair market price in addition to a fair and reasonable price. Contractors are encouraged to submit their best and realistic pricing to satisfy the terms and conditions of the contract.

EVALUATION FACTORS FOR AWARD