Attachment 4_Draft Protestant Multi Media_Performance Work Statement.doc

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100 ARW/HC

PROTESTANT MULTI-MEDIA

TYPE OF CONTRACT: Non-Personal Service (APF) Environment:

The RAF Mildenhall (RAFM) Chaplain Corps mission is tailored around the 100 ARW Wing’s mission. We provide for the religious and spiritual needs of the Air Force personnel and their families. We support individual rights under the First Amendment to the US Constitution and provide an opportunity for everyone to freely exercise their religious beliefs.

The environment in which this contract is implemented is a religiously pluralistic and sensitive arena of numerous faith groups and denominational traditions. The contractor accomplishes the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the Air Force Chaplain Corps. Activities and behavior to the contrary are viewed as grounds for contract termination.

Scope of Responsibilities:

The Protestant Multi-media contractor for the RAFM Protestant Parish will assist the Protestant Chaplain and Music Director in providing worship services as directed by the Protestant Chaplain. This will entail serving as a resource person, advisor and coordinator of multimedia, audio, visual production, organization and dissemination for the Protestant Chapel Community. The contractor consults and coordinates with the Protestant Chaplain and the Wing Chaplain.

Qualifications:

The contractor must be able to submit the following items: Resume, two letters of recommendation, documentation of training and bid schedule.

Required two years’ experience as a Multi-media worship coordinator, unless waived due to significant experience in other aspects of audio/visual training and service. Strong preference shall be given to experience in a military service chapel.

Have knowledge and skills commensurate with operation of associated video equipment to include: computer based presentation software, video projector, and large screen television. A working knowledge of video recording and reproduction is preferred but not essential.

The contractor shall acquire additional training as needed to provide required services.

Duties and Responsibilities:

The contractor will adhere to dress and appearance standards appropriate to an office/chapel environment.

The contractor will provide Multi-media support, including all audio and visual requirements, for worship services and rehearsals.

The contractor will operate and maintain all Multi-media equipment ensuring that all equipment is in working order. Additionally, the contractor will coordinate with chapel personnel to acquire new equipment and other supplies. Submit request for all necessary equipment and supplies in writing to the Account Manager to ensure supplies are received in a timely manner (generally at least 60 days in advance).

The contractor is responsible to provide recruitment, training, and development for all A/V volunteers. The contractor will provide quarterly training of staff on operation of equipment. This training will be scheduled in conjunction with a monthly meeting and approved by the Wing Chaplain.

Arrive at least two hours prior to the start of each service to oversee all Multi-media setup, and depart after all post service equipment clean-up has been accomplished.

All dates and times for rehearsals shall be coordinated with the chaplain assigned to the service, including special and holiday event services.

The contractor will ensure all sermons for each weekly service are recorded and saved to the computer or flash drive.

The contractor will provide Multi-media support for special events such as Vacation Bible

Maintain Protestant social media sites (e.g., Facebook, Twitter, Podcast, Google+, YouTube, etc.) in accordance with established policies and pre-approval of the Protestant Chaplains and the Wing Chaplain or designee.

When applicable, the contractor will ensure that the sermons and/or worship services are uploaded weekly to social media as directed by the Protestant Chaplain.

The contractor will comply with all applicable Air Force and local instructions for financial management, facility use, maintenance, transportation, etc., and will coordinate all support requirements with the appropriate chapel staff members.

The contractor is accountable for paying any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

Equipment and Supplies:

As available, the contractor shall be provided with equipment needed to fulfill this statement of work by the RAFM Chapel.

The contractor will coordinate all support requirements with the CTOF Contracting Officer.

Security/Safety:

The contractor will be familiar with and implement fire and safety practices in accordance with AF and local Operating Instructions to prevent accidents and preserve the life and health of him/herself and any personnel performing or in any way affected by the performance of this contract.

The contractor will ensure that all personnel under their control are aware of, and are implementing, local fire and safety procedures.

The contractor will be familiar with and comply with all security procedures to include: ensuring all chapel facilities are cleaned properly secured, doors and windows locked, and lights turned off when leaving the building, unless pre-arranged with chapel personnel or programs that are physically in the building.

The contractor shall be responsible for keys provided and keys shall not be duplicated. The contractor shall report any lost or misplaced keys upon discovery of the occurrence. All keys will be returned on revocation of this contract or upon request of authorized personnel.

The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs.

Period of Service/Number of Units:

This position will require no more than 12 units during the contract period 22 July 2023 to 21 July 2024. Each “unit” is categorized into different units: weekly service, weekly rehearsal, special service performance, special rehearsals and training sessions. A unit consists of a minimum of one hour to a maximum of three hours, plus appropriate and necessary planning, setup/clean-up time.

The maximum units will be:

1 x Monthly Unit charge to include;

Weekly Contemporary Units (Weekly Service and rehearsals), Special Programs (Special Service, ex. VBS, Christmas, Easter, Ely, etc.) 2 Staff/Program Leader Training Sessions The contractor shall only support special services or training sessions after permission has been given by the Contracting Officer.

Leave of Absence/Sub-Contracting:

Sub-contractors shall meet the requirements for the position as outlined in this SOW. The contractor shall provide a list of substitute contract personnel to the Protestant Chaplain and the Contracting Officer. Names of substitutes and credentials shall be provided within 30 calendar days of being awarded contract in order to accomplish required background checks and verify educational and experience requirements are met.

The Contracting Officer and Protestant Chaplain shall be notified at least 14 calendar days before any scheduled leave of absence that would prevent the contractor from personally performing the services.

The contractor will notify the Protestant Chaplain and Contracting Officer immediately for any emergency and/or medical reason which would make the contractor unable to fulfill this SOW. A subcontractor must be already on stand-by and trained/equipped to fulfill SOW.

The contractor shall be responsible for payment of substitute.