Attachment 3_Draft Protestant Music Director_Performance Work Statement.doc
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- Solicitation number
- FA558725RFI0001
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This Performance Work Statement (PWS) outlines requirements for a Protestant Music Director contractor at RAF Mildenhall Protestant Parish. The contractor will provide musical accompaniment for contemporary worship services, working closely with chapel staff and volunteers. Key responsibilities include leading worship, directing praise teams, coordinating music programs, conducting weekly rehearsals, and ensuring a professional worship experience while maintaining religious sensitivity across diverse faith backgrounds.
The contract period runs from 1 June 2022 to 31 May 2023, with two potential option years, and is limited to 113 total service units (52 weekly services, 52 weekly rehearsals, 3 special services, and 6 special rehearsals). Candidate requirements include two years of church praise and worship team experience, fluency in English, proficiency with contemporary worship music, ability to work with diverse religious groups, and successful completion of a background check. The contractor will be responsible for recruiting musicians, managing equipment, and coordinating with chapel leadership, while being provided necessary equipment and facilities by the government.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI_Chapel.pdf | ||
| Attachment 2_Draft Protestant Religious Education Coordinator_Performance Work Statement.doc | DOC document | |
| Attachment 4_Draft Protestant Multi Media_Performance Work Statement.doc | DOC document | |
| Attachment 1_Draft Protestant Musician_Performance Work Statement.docx | DOCX document |
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PROTESTANT MUSIC DIRECTOR PERFORMANCE WORK STATEMENT 100 ARW/HC
Disclaimer: The issuance of this Performance Work Statement (PWS) is not an endorsement by the US Government of any church, denomination, or organization.
Scope of Responsibilities: The Service Music Director contractor for the RAF Mildenhall Protestant Parish shall provide musical accompaniment prior to, during and after the Contemporary Service. The Service Music Director contractor shall work in unison with the RAF Mildenhall Protestant Musician and the Chaplain in charge of the service to provide music for Worship Services, rehearsals, special services. The contractor shall provide an atmosphere of religious sensitivity to all Air Force personnel participating in chapel programs. However, no form of coercion shall be employed by the contractor or their employees to cause USAF personnel or their family members to conform to a particular religious denomination or faith group either directly or indirectly. The contractor shall ensure that all key leaders and volunteers comply with this no-coercion policy. Respect for other religious faith groups shall be maintained.
Education and Experience Requirements: Demonstrate the following via a resume of education/experience, two (2) professional letters of reference, and a Technical Evaluation. For the Technical Evaluation we will require either in person or via video call (Skype, Facetime, Facebook Messenger, etc.) an interview with the Wing Chaplain, or his designee. This interview will consist of questions to confirm the applicant’s proficiency and understanding of contemporary worship, and their ability to direct, lead, and cultivate a worshipful environment for a contemporary service with volunteers from diverse denominations and backgrounds.
| Two (2) professional letters of reference from former employer(s) and/or leader of churches/chapels in which work has been performed with contact details. |
| Have two (2) years’ experience as part of a Church or Chapel praise and worship team. |
| Shall be willing to work with chapel staff personnel and program volunteers of all religious backgrounds and faith beliefs. |
| Shall possess a knowledge of Protestant teachings, customs and traditions. |
| Shall be conversant with current contemporary praise and worship songs defined as the Christian Copyright Licensing International (CCLI) SongSelect Top 100 songs. |
| Shall be able to read, write, and speak English fluently. |
| Shall have access to the internet and a computer. The contractor will not be provided with access to government computers. |
| Shall be able to use related computer software applications including Microsoft PowerPoint and Internet Explorer. |
| Shall be required to satisfactorily complete a background check IAW DoDI 1402.5 Criminal Background History Check. |
Duties and Responsibilities:
3.1 Meet weekly with the chaplain responsible for the service and/or musician over service to plan, order, and coordinate music for worship services.
| Lead worship (or provide coverage) as praise team/choir director |
| Develop, implement, coordinate and evaluate the music program for the service |
| Provide and coordinate special music |
| Collaborate with volunteer musicians/vocalists, creating a united music program to deliver a professional worship experience |
| Contractor shall actively recruit praise team members to include sound system operator(s). In coordination with the Protestant chaplain in charge of the Contemporary Service will ensure that all praise team members receive proper training on chapel equipment. |
| Arrive at least 45 minutes prior to the start of each service to oversee setup, and depart after all service clean-up has been accomplished. |
| Perform one (1) rehearsal per week and as needed for special worship services (See Period of Service/Number of Units). |
| Rehearsals will be held at the RAF Mildenhall Chapel. |
| The length of rehearsals shall be a minimum of one (1) hour and not to exceed three (3) hours. Length is determined by time needed to ensure choir/special music is prepared for the following worship service. |
| All dates and times for rehearsals shall be coordinated with the chaplain assigned to the service and the Facility Scheduler including special and holiday event services. |
| Coordinate with the chapel official for acquiring new music, equipment repairs/servicing and other supplies. Submit requests for music supplies (i.e. scores, song sheets, folders, etc.) in writing to the Account Manager to ensure supplies are received in a timely manner (generally at least 60 days in advance). |
| Comply with all applicable Air Force and local instructions for financial management and accounting, facility use, maintenance and security, all of which are available in the chapel contractor continuity binder. |
| The contractor shall be accountable for paying all applicable Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any subcontracted personnel. |
| Be trained in voice and/or instrumental accompaniment. |
| Shall possess the ability to sight read and tailor music to meet the needs of the service. |
Furnished Equipment/Property/Space:
Government property that is incidental to the place of performance only IAW FAR 45.000(b)(5). The Government anticipates on-site support for this contract. The Government shall provide equipment and materials, and access to necessary networks and systems required to support the activities required under this contract. The Government shall issue the contractor with the necessary equipment to perform their duties. Government owned equipment shall not be removed from the Chapel without written authorization from the NCOIC, Resource Management and/or Superintendent, Chapel Operations.
| The Chapel will provide all music equipment, materials and facilities necessary to perform their duties, and responsibilities. |
| The contractor shall arrange for facility use, equipment and supply needs in accordance with local policy and procedures (maintained in chapel contractor continuity binder) and also ensure coordination and security for facilities, equipment and/or materials used in the program. |
Safety/Security:
Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and any non-government owned vehicles. The contractor shall retrieve all identification media, including vehicle passes from employees who depart. 100 ARW/HC shall assist contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to Government facilities.
| Contractor shall need to be familiar with and implement fire and safety practices in accordance with AFI 91-301 to prevent accidents and preserve the life and health of him/her and any personnel affected by the performance of this contract. |
| Contractor shall exercise due diligence to ensure safety of volunteers, being mindful of potential hazards associated with electronic equipment. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. |
| Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems. |
| For Official Use Only (FOUO). As applicable, the contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. |
| Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. |
| Lock Combinations. As applicable, the contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. |
| Contractor shall be familiar with and comply with all security procedures to include: ensuring all chapel facilities are properly secured, doors and windows locked, and lights turned off when leaving the building, unless pre-arranged with chapel personnel or programs that are physically in the building. |
| Shall be responsible for any keys provided and keys shall not be duplicated. All keys shall be returned on revocation of this contract or upon the request of authorized personnel. Contractor shall immediately report any duplicated, lost, or misplaced keys upon discovery of the occurrence. Contractor shall also ensure that issued keys are not used by unauthorized personnel. |
Period of Service/Number of Units:
This position shall require no more than 113 units during the contract period 1 June 2022 to 31 May 2023. There will be two option years but if the contractor is due to PCS the option years will not be taken up.
Each session is categorized into one of four different units: weekly service, weekly rehearsal, special service performance, and special rehearsals. A unit consists of a one to three hour rehearsal or service performance, plus appropriate and necessary setup/clean-up time.
Working Hours and Extended Period of Absence:
The contractor shall not exceed the maximum units:
52 Weekly Contemporary Services 52 Weekly Contemporary Rehearsals 03 Special Services (Christmas, Easter) 06 Special Rehearsals (Christmas, Easter) 113 TOTAL Units Leave of Absence/Sub-Contracting In the event of a key personnel change, the Contractor shall immediately provide notification to the Non- Commissioned Officer in Charge (NCOIC), Resource Management and/or Chaplain.
Contractor shall provide a list of substitute contract personnel to the NCOIC, Resource Management and/or Chaplain for coordination with 48th Contracting Squadron. Names of substitutes and credentials shall be provided within 30 calendar days of being awarded contract in order to accomplish required background checks and verify educational and experience requirements are met.
8.3 The Contractor shall notify the NCOIC, Resource Management and/or Chaplain at least 30 days before any scheduled leave of absence that would prevent the contractor from personally performing the services.
| Subcontractors and substitute contract personnel shall meet the requirements as outlined in this PWS. |
| Contractor shall be responsible for payment to subcontractors and/or substitute contract personnel. |
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