Attachment 3 - SOW v5 (FINAL).docx

U.S. Securities and Exchange Commission SPACE MANAGEMENT AND RELATED SUPPORT SERVICES Page 14

STATEMENT OF WORK

U.S. Securities and Exchange Commission

SPACE MANAGEMENT AND RELATED SUPPORT SERVICES

STATEMENT OF WORK

August 26, 2025 Revision 2

1. BACKGROUND

The mission of the U.S. Securities and Exchange Commission (SEC) is to protect investors; maintain fair, orderly, and efficient markets; and facilitate capital formation. The SEC oversees the key participants in the securities world, including securities exchanges, securities brokers and dealers, investment advisors, and mutual funds.

The Office of Building Operations (OBO), Facilities Branch, provides a wide range of programs that involve management of the agency’s facilities and assets and the provision of support services.

2. SCOPE

The work to be performed requires the contractor to provide Space Planning and Integrated Workspace Management Systems (IWMS) and Facilities Operations Help Desk Support. The following labor categories are needed: Senior Space Management Advisor (SSMA), Mid-level Space Management Advisor (SMA), Space Management/Relocation Coordinator (SMRC), Help Desk Specialist II (HDS II), and Help Desk Specialist I (HDS I) services in support of the Facilities Branch. In doing so, the contractors will work with the Facilities staff to monitor facility space utilization, maintenance and management primarily supporting the Headquarters location in the Washington, D.C metro area yet also supporting the ten (10) SEC Regional Offices.

The contractors’ primary assigned duty station will be at the SEC's Headquarters location in Washington, D.C., and consideration will be given to requests to work at alternate locations (home office or other) as deemed appropriate to perform the space utilization, relocation coordinator and help desk tasks assigned.

3. PERFORMANCE REQUIREMENTS

The Contractor shall:

· Ensure a smooth transition and on-boarding process of employees without interrupting operations;

· Be responsible for maintaining a professional cadre of contractor support;

· Ensure operations are not interrupted by high turnover or long breaks in service;

· Provide personnel with the qualifications to perform the required services;

· Ensure deliverables are timely and accurate;

· Ensure all contractor personnel have effective communication skills; and

· Ensure proper oversight of contract employees.

4. PROFESSIONAL SUPPORT SERVICES REQUIREMENTS

In response to SEC task orders, the contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services to support SEC performance of all SSMA, SMA, SMRC, HDS II and HDS I functions as defined in this Statement of Work (SOW). The contractor personnel shall not supervise Federal employees, be supervised by a Federal employee, or be placed in a staff or policy making position. Contractor personnel will not make any substantive decisions without approval from the Contracting Officer (CO) or Contracting Officer’s Representative (COR). Contractor personnel will act in the capacity of recommendation only.

The contractor will be provided standard operating procedures which will ensure office guidance and direction.

4.1. Senior Space Management Advisor (SSMA)

The SSMA serves as a SEC space management adviser and provides expert technical advice, guidance, and assistance to the OBO Integrated Workplace Management System (IWMS) Program Manager on matters dealing with space utilization. The SSMA duties include coordinating and integrating the planning, programming, scheduling, and management of resources for SEC space management.

The SSMA duties also include the following:

· IMWS Management

· Serves as an IWMS administrator, including but not limited to duties such as user management, handling system access requests, security auditing, database management, troubleshooting system issues using data event logs, etc.

· Responsible for accurate personnel, occupancy, and space data in the IWMS. Serves as the primary Point of Contact (POC) for issuing and processing the space data call process. Ensures reports from other sources such as Office of Human Resources (OHR) are processed in the IWMS.

· Primary POC responsible for coordinating with the OIT IWMS support team for enhancements, upgrades, help desk tickets, etc.

· Manages and updates the record drawings (XRef files in IWMS) for all SEC space and drawing templates using AutoCAD software.

· Space Management

· Develops a combination of reports, meetings, personnel inspections and other appropriate means and documentation for Space Management.

· Develops evaluations of requests for space assignments, determines the necessity for and urgency of requests, analyzes personnel and equipment needs, and determines space assignment and maximum utilization, possible reassignment, rearrangement, etc.

· Performs space walk-through audits.

· Conducts reviews of all SEC space assignments to verify effective space utilization and identify the requirements and opportunities for changes.

· Coordinates with other OBO/SEC personnel and external vendors/contractors to ensure space documentation and data is accurate, conforms to SEC design/software standards, and updates with most current information.

· Documents work and data flow processes using Visio.

· Space Projects

· Serves as the project point of contact for questions, comments, inquiries, and requests regarding space assignments.

· Develops space/seating scenarios for restacks, reorganizations, moves, or space efficiency projects.

· Consults with key personnel on concerns and recommendations and communicates management's direction to the designers. Participates with a multi-disciplinary team to develop and design floor plans, layouts, workflow charts, etc., and coordinate work operations with space assignment.

· Assists with analysis and evaluation of such data as location, square footage, floor load capacity, facilities, anticipated usage, etc., and compiles reports and data

· Reviews requests, project plans, layouts, and construction requirements, analyzes space allowance criteria, personnel strengths and levels, organizational structure, office equipment and telephone needs, and special facilities, considers what personnel and equipment are needed, and recommends the most logical approach to accomplish the action.

· Team Oversight and Administrative

· Responsible for verifying accuracy of all completed projects for both self and SMA(s), and for monthly staff data reporting.

· It is expected the SSMA will attend ten top-management meetings monthly as required.

· Attends on- and off-site meetings, as needed.

· Supervises and reviews work performed by the SMA

· Does not take any actions that could commit Government funds

Required Skills

· Expert knowledge and ability to perform all roles utilizing the SEC’s IWMS space management software (currently ARCHIBUS v25).

· Expert knowledge of commercial and government office space planning, including GSA space assignment policy and BOMA space standards

· Expert knowledge of AutoCAD (latest version being used at SEC) to efficiently use and manipulate drawings.

· Working knowledge in developing programs using AutoLISP to automate AutoCAD routines.

· Excellent presentation, communication and interpersonal skills - both in person and via email, phone and other means of communication. Must possess the ability to conduct professional engagements with decision makers, customers, and other stakeholders.

· Excellent attention to detail.

· Ability to multi-task and respond in quick time frames.

· Ability to work both independently and as part of a team.

· Strong organizational skills.

· Ability to work in a fast-paced, deadline driven environment, self-motivated, able to work well individually and perform as a team player.

· Maintain professional internal and external relationships that meet SEC core values.

· Proactively establish and maintain effective working team relationships.

· Demonstrate ability to interact and cooperate with all employees.

· Adheres to all SEC policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.

· Proficient in Microsoft Office software - Word, Excel, Power Point & Outlook.

· Working knowledge of Excel Visual Basic Programming.

· Ability to read and understand construction documents and blueprints.

· Ability to understand and apply OSHA and ADA requirements, and all building and safety codes.

· Ability to learn new planning, drawing, design, and specification software.

Deliverables: IWMS Reports, minutes of discussions, actions assigned, actions taken, results, analyses, record documents, AutoCAD drawings (including XRef and reformatted drawings received from external parties), and limited presentation materials.

4.2. Mid-level Space Management Advisor (SMA)

In order to manage their property assets more efficiently and effectively, the SMA assists in managing and maintaining the IWMS database information and produces reports and analyses that enable the SEC to monitor, audit, evaluate and modify the use of facilities and space. The SMA works with and supports the Senior Space Management Advisor (SSMA) on matters dealing with the IWMS program.

The SMA duties include database management and collaboration with a team of space managers to develop solutions for space utilization responsible for occupancy data. The SMA will participate in space walkthroughs and is responsible for the validation and update of occupancy metrics in spreadsheets, the IWMS database, and related documents.

The SMA duties also include the following:

· IMWS Management

· Ensures accurate personnel, occupancy, and space data in the IWMS database. Serves as the secondary Point of Contact (POC) for issuing and processing the space data call. Ensures reports from other sources such as Office of Human Resources (OHR) are processed in the IWMS.

· Serves as an IWMS administrator, including but not limited to duties such as user management, handling system access requests, security auditing, database management.

· Space Management

· Documents and provides detailed design drawings of new and existing office space and furniture. Conducts building audits to verify employee locations and furniture layout and room configurations are correctly reflected on floor plans.

· Works in partnership with a larger team of facilities professionals managing associated tasks, including data calls, space and floor plans maintenance, space management, move and relocation sequencing and execution, and signage.

· Develops a combination of reports, meetings, personnel inspections and other appropriate means and other documents for Space Planning.

· Leverages familiarity with SEC space policy and GSA guidelines when developing solutions for space utilization.

· Reviews all SEC space assignments to verify effective and efficient space utilization and identify the requirements and opportunities for changes.

· Space Projects

· Assists with evaluation of requests for space assignments, determines the necessity for and urgency of requests, analyzes personnel and equipment space needs, and determines space assignment and maximum utilization, possible reassignment, rearrangement, etc.

· Assists with analysis and evaluation of such data as location, square footage, floor load capacity, facilities, anticipated usage, code requirements, etc., and compiles reports and data to support space planning throughout all SEC occupied space.

· Reviews requests, project plans, layouts, and construction requirements, analyzes space allowance criteria, personnel tenure and occupancy levels, and organizational structure; and recommends the most logical approach to accomplish the action.

· Administrative

· Supports the SSMA in addressing questions, comments, inquiries, and requests.

· Regularly performs internal audits to ensure accuracy or efficiencies.

· Does not take any actions that could commit Government funds.

· Coordinates all assignments through the SSMA.

Deliverables: IWMS Reports, minutes of discussions, actions assigned, actions taken, results, analyses, AutoCAD drawings, and visual presentations.

4.3. Space Management/Relocation Coordinator (SMRC)

The SMRC provides technical expert advice, guidance, and assistance to the OBO Chief, Facilities Branch Chief, and Facilities Branch Space Management/IWMS team on matters dealing with employee office relocation, furniture requirements, and asset documentation and disposal.

The SMRC duties include coordination and integration of the planning, programming, scheduling, and management recommendations for resources needed to facilitate SEC employee relocations and related furniture/equipment needs. Other SMRC duties include the following:

· Serves as the lead support contractor for the Facilities Help Desk and provides oversight of all Help Desk Contractor personnel including correction and recommendation for termination if required.

· Provides guidance to the Help Desk team on daily duties/deliverables from task list. Serves as the liaison between the SEC and contractor team to provide any additional information pertaining to tasks and deliverables.

· Evaluates all incoming Help Desk and Management Requests gathered in face-to-face meetings that involve moves, ergonomic evaluations, responses to OHR and issuance of reasonable accommodations equipment, and requests for new furniture and equipment.

· Works with the SEC’s Facilities and Construction & Leasing Branch staff to help coordinate multi-disciplinary actions needed to fulfill Office of Building Operations requirements such as notifying a building manager that housekeeping is required before a move to a newly constructed office. Requests and works with Facilities Branch employees to coordinate related services needed such as material handling laborers, trucks and drivers, furniture installers, and/or other help desk personnel.

· Develops and, upon review and approval by COR or designated Facilities Branch employee, implements move coordination schedules, strategies, and special requirements for relocation projects. Works on small projects independently with SEC divisions’ administrative officers and/or operations managers; for larger relocation projects, works in conjunction with the Facilities Branch furniture lead.

· Surveys the site to identify furniture requirements and verify power and data locations and accessibility before a move. Assists in assessing if old or obsolete furniture is in an office that will be occupied.

· Ensures that offices contain the level of furniture specified in the SEC Administrative Regulations for furniture layouts for corresponding grade level of employee.

· Assists the furniture lead with updating the SEC Administrative Regulations for Office Furniture every two years or as required.

· Works with other contractors and Facilities employees to coordinate and communicate office space layout to the materials handling laborers (movers) and installers.

· Provides ergonomic evaluations and assists employees with the proper adjustment of their task chairs and other ergonomic furniture and equipment.

· Maintains move status reports, minutes of meetings and phone conversations, and operational logs such as actions assigned, actions taken, results, and analysis; and maintains a spreadsheet of the ergonomic evaluations that also separately tracks Reasonable Accommodations ergonomic assessments requested by OHR as required by the SEC COR and OSO/OBO management.

· Works with SEC’s Comprehensive Furniture Management Services Contractor’s (CFMS) personnel and the SEC CFMS COR and project team to accomplish moves and furniture installations.

· Coordinates with BPA COR’s and contacts BPA holders to schedule, verify costs, and coordinate repair work for the SEC’s personal property that is still under warranty.

· Works with Help Desk Specialists to provide first line triage of customer email and phone requests by creating building maintenance tickets through the landlord’s IMPAK automated request system and integrating data with the IWMS ARCHIBUS system.

· Provides meeting set up support and follow up to customer inquiries.

· Provides reports/metrics to COR as requested. Maintains monthly logs to track work efforts and support metrics.

· Develops and maintains standard operating procedures for the Facilities Helpdesk Team.

· Provides support as needed for the following: Facilities Help Desk / Move Management/ Ergonomic Programs/ Transportation Services.

· Utilizes the designated software to track work requests and moves as directed by the COR.

· Does not take any actions that could commit Government funds.

Deliverables: Monthly move status reports; minutes of discussions; actions assigned/actions taken, results, and analyses; and ergonomic evaluations/assessments log.

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4.4. Help Desk Specialist II (HDS II)

The HDS II provides technical expert advice, guidance, and assistance to the OBO Chief, Facilities Branch Chief, and Facilities Branch Space Management/IWMS team on matters to support the Facilities Help Desk in monitoring and responding to the Facilities mailbox e-mails and monitoring the Facilities requests over the phone. The Facilities mailbox requires support weekdays (except federal holidays) between the hours of 7:00am and 6:00pm.

The HDS II duties include the following:

· Provides assistance to the Facilities and Space management teams to ensure the successful completion of SEC/facility site(s) needs.

· Responds to SEC inquires and concerns and ensures timely and quality service. Maintains the standard of a maximum response time of 15 minutes to any SEC email or request.

· Creates uniform work orders and distributes/disseminates work orders to facility and space teams, subcontractors and vendors and follows up with requestors to ensure customer satisfaction.

· Communicates work orders to appropriate staff and assists management in resolving problems.

· Provides reports on open and closed work orders and checks status with the appropriate teams/individuals assigned tasks.

· Maintains files on work orders, proposals, and department files. Communicates to vendors on necessary internal procedures and assists with facility/space inspections on site(s) as required.

· Inputs paper inventory into established database for SEC Headquarters, implementing a system that allows for proper count and to maintain adequate levels of paper supply. Provides paper delivery report to Facilities staff.

· Handles and disseminates to appropriate team members all incoming email and phone requests from Headquarters and from regional offices and ensures they are properly executed.

· Acts as liaison with the SEC transportation contract/vendor.

· Serves as the lead for the furniture locking controls, fulfilling customer requests in a controlled manner to ensure the correct person has access to their secure files/items. Places requests to the designated Facilities staff to order locking mechanisms and keys required.

· Coordinates large meetings/events at the SEC with the customer and other Facilities staff members.

· Supports the SMRC in the evaluation of all incoming Help Desk and management requests gathered in face-to-face meetings that involve moves, ergonomic evaluations and equipment, and furniture. Also, works with the SMRC and with the Help Desk Specialist I (HDS I) with requests and coordination of services such as material handling laborers, additional material handling laborers, trucks and drivers, furniture installers, or other help desk personnel.

· Assists SMRC in working with Divisions’ administrative officers or operations managers independently for smaller projects and in conjunction with the furniture lead in the Facilities Branch for larger projects.

· Develops and implements move coordination schedules, strategies, and special requirements for relocation projects.

· Walks the site in coordination with HDS I to identify furniture requirements before a move.

· Works with SMRC, HDS I and other SEC contractors and staff to obtain plans required to communicate office layouts to material handling laborers (movers) and installers.

· Provides support as required for the following: Facilities Help Desk / Move Management/ Ergonomic Programs/ Transportation Services.

· Does not take any actions that could commit Government funds.

Deliverables: Monthly tracking and reports for status of all Facilities requests.

4.5. Help Desk Specialist I (HDS I)

Provides technical expert advice, guidance, and assistance to the OBO Chief, Facilities Branch Chief, and Facilities Branch Team Lead on matters to support the Facilities Help Desk in monitoring and responding to the Facilities mailbox e-mails and monitoring the Facilities requests over the phone. The Facilities mailbox requires support weekdays (except Federal Holidays) between the hours of 7:00am and 6:00pm.

The HDS I duties include the following:

· Provides assistance to the Facilities and Space management teams to ensure the successful completion of SEC/facility site(s) needs.

· Responds to SEC inquires and concerns and ensures timely and quality service. A maximum response time of 15 minutes to any SEC email or request is the SEC’s quality standard.

· Participates in the planning, coordination and execution of move and relocation projects. Assists the SMRC with the coordination and implementation of move activities. Interacts with the move, IT and other SEC teams to successfully relocate individuals and departments. Serves as liaison between movers and OIT contractors on moves.

· Participates in the installation, removal and relocation of furniture from one location and transfer to another location. Also, works with other contractors and Facilities Branch employees in the installation of new furniture or re-use of existing systems furniture components to reconfigure/assemble workstations. Assures no excess components or hardware is left in the work area. Assures all locking components have keys and all surfaces have been properly cleaned; creates a punch list of any issues and provides to Facilities Branch furniture specialists.

· Communicates work orders to appropriate staff and assists management in resolving problems.

· Provides reports on open and closed work orders and checks status with the appropriate teams/individuals assigned tasks.

· Maintains files on work orders, proposals, and department files. Communicates to vendors on necessary internal procedures and assists with facility/space inspections on site(s) as required.

· Works with SMRC in managing move schedule and furniture requests (preparing tickets, verifying adequate inventory for fulfillment, working with move contractors).

· Uses defined PC/work order system, email platform and SEC systems.

· Works with the SMRC and with the HDS II on requests and coordination of services such as material handling laborers, additional material handling laborers, trucks and drivers, furniture installers, or other help desk personnel.

· Assists SMRC in working with divisions’ administrative officers or operations managers independently for smaller projects and in conjunction with the furniture lead in the Facilities Branch for larger projects. Develops and implements move coordination schedules, strategies, and special requirements for relocation

· Walks the site in coordination with SMRC to identify furniture requirements before a move. Participates in the verification and validation of furniture specified in the Administrative Regulations for furniture layouts for each level of employee.

· Works with SMRC, HDS II and other SEC contractors and staff to obtain plans required to communicate office layouts to material handling laborers (movers) and installers.

· Provides support as required for the following: Facilities Help Desk / Move Management/ Ergonomic Programs/ Transportation Services.

· Does not take any actions that could commit Government funds.

4.6 Key Personnel

The designated Key Personnel are as follows:

Program Manager

Key personnel specified are considered to be essential to the work being performed. A Program Manager will be required for this effort but as a non-billable labor category. Prior to replacing any individual/s, the Contractor shall immediately notify both the responsible Contracting Officer and Contracting Officer’s Representative (COR) reasonably in advance and shall submit written justification (including proposed substitutions documenting equivalent or greater qualifications, education, experience and certifications as the key personnel to be replaced) in sufficient detail to permit evaluation of the impact on the program. No replacement of key personnel shall be made by the Contractor without the prior written consent of the responsible Contracting Officer and the COR.

4.7 Building Operations Support

Provides facilities support services including but not limited to:

· Inspect office or workspace for surplus removal

· Inspect office or workspace for patching/painting

· Inspect office or workspace for room assignment

· Inspect SEC vehicles, break rooms, copy rooms, conference rooms, etc. for condition, information, etc.

· Workspace name plate installation

· In-person customer relations visit

· Box delivery

· Paper delivery

· Delivery service of parking passes, keys, or name plates

· Picture/Wall mount assistance

· Desk/Hutch lightbulb replacement

· Inspection of AED for status/condition

· Hand sanitizer refills

· Inspections of refrigerators, microwaves, or other pantry equipment

· Opening/closing of rooftop umbrellas

· General building operations assistance; i.e. hanging banners or signage and the escort of vendors/contractors

While performing these and other tasks and activities, occasionally the Federal Support Team is short-staffed due to illness, scheduled/unscheduled leave, or other constraints. At the direction of the COR via an active work request, the Contractor may provide basic labor/assistance to the SEC and/or FST at the direction of the Government to assist FST staff in the performance of a work request/ticket.

Prior to acceptance, the Contractor will evaluate the SOW and level of effort (LOE) required to complete the task(s) and communicate this to the COR/ACOR in a timely fashion. Any potential overtime and/or hours more than the standard eight (8) hours anticipated on any workday will be discussed and mutually agreed upon prior to Contractor acceptance of such non-Integrated Workplace Management System (TWMS) or Help Desk- related work.

The Contractor and SEC will mutually agree to the priority and any other conditions for accepting and performing this work, and COR and Contractor will follow all existing procedures regarding work order assignment, tracking, and reporting. Work will be assigned to or accepted by the Contractor without the prior existence of a complete work ticket that includes but is not limited to the following information:

· Scope of work and anticipated Level of Effort

· Location

· Time

· Duration of the task/activity

· Priority

· Deliverables, if applicable

· Requestor/point of contact (POC) for SEC

Upon completion of this work, Contractor will complete any assigned work ticket(s) and provide any close out comments or information as appropriate. Contractor will track and report this work in its reporting to the SEC.

5. REMOVING CONTRACTOR EMPLOYEES FROM PROPERTY

The SEC may, at its sole discretion, direct the Contractor to remove any Contractor employee from the SEC facilities for any reason, to include security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under this contract. The CO may provide the contractor with a written explanation to support any request to remove a contractor employee or to require the removal of a contractor employee. The Government reserves the right to permanently exclude any individual from performance under this contract whose performance does not meet the standards or fails to receive an SEC security clearance. Such failures include, but are not limited to, falsifying reports or statements; loss, destruction, or irresponsible use of government computer or network access character/actions incompatible with a professional public interaction, or other criteria identified in the SOW. When so instructed, the contractor shall immediately remove such individual in accordance with the CO’s instructions. Permanent removal of personnel shall not relieve the contractor of any performance requirements or create an entitlement to an equitable adjustment. The contractor shall not, without the CO’s consent, reinstate on this contract any employee who has been permanently removed.

6. PLACE OF PERFORMANCE

Unless otherwise indicated in any issued Task Order, the contractor shall work primarily at the SEC Headquarters, Station Place, 100 F Street NW, Washington, DC 20549-2000.

The contractors may telework after the Program Manager gets written pre-approval by the COR or

ACOR.

7. TRAVEL

The Government anticipates travel may be required and will be approved on a case-by-case basis by the COR. However, all travel shall be in accordance with the Federal Travel Regulations (FTR) and may be either firm-fixed priced or reimbursed as detailed below.

7.1. Long-Distance Travel

Long distance travel (i.e., any travel determined not to fall under the definition of “Local Travel” in Section C-7.3 below) is to be approved in advance by the COR. Additionally, costs for transportation, lodging, meals, and incidental expenses must be coordinated and approved in advance by the COR. The Contractor shall submit travel cost breakdowns for each respective trip electronically to the COR for review and approval. Costs incurred by Contractor personnel on official company business are allowable, subject to the limitations contained in FAR Part 31.205-46. Government per diem rates can be found on the GSA website at www.gsa.gov.

7.2. Local Travel

Local travel will not be reimbursed. The local travel area for SEC duty assignments in the Washington, DC metropolitan area has been established as follows: The District of Columbia; the cities of Alexandria, Fairfax, Falls Church in Virginia; Arlington and Fairfax Counties in Virginia; and Montgomery, Charles, and Prince George’s Counties in Maryland.

8. TRAINING

Contractor personnel are expected to be fully trained at the time they are assigned to the SEC under this contract. The SEC occasionally offers training to its employees that may be attended by contractor personnel, as appropriate; however, the SEC is not obligated to provide training to contractor personnel. Additionally, OIT, OAS and OHR conducts training sessions to expose personnel to the necessary skills associated with procedural functions and systems of the SEC. All Contractor personnel are required to complete mandatory training that has been established by the SEC for all employees. Failure to complete this training may result in Contractor personnel being denied access to the SEC network or the SEC’s physical space.

9. DRESS

Business attire is required at all times when the contractor personnel are on site.

10. FEDERAL HOLIDAYS /FEDERAL NON-WORKDAYS

No work shall be performed by Contractor personnel who are working on-site in Government facilities on Federal holidays or other non-workdays without prior written approval of the COR.

The following is a list of Government holidays:

· New Year's Day

· Martin Luther King's Birthday

· Washington's Birthday

· Memorial Day

· Juneteenth Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

· Inauguration Day (every fourth year) (Washington, D.C.)

If any of the above holidays falls on a Saturday, then the holiday is observed on the preceding Friday. If any of the above holidays falls on a Sunday, then the holiday is observed on the following Monday.

Holidays and other non-workdays are not billable unless work is requested by the Government and performed on these days.

If the Contractor does not observe a Government holiday, the hours of Contractor employees who would normally work on site in Government facilities, and who are prevented from working because of the Government holiday, are not billable.

There are certain types of irregularly occurring circumstances that prompt the Government to close its offices, either on a national or local basis (e.g., inclement weather, bomb threats, power outages, death of a national figure, or funding lapses). The hours of Contractor staff who would normally work on site in Government facilities, and who are prevented from working because the Government offices are closed, are not billable under those circumstances.

11. DELIVERABLES

Contractor personnel providing services under this contract shall demonstrate reliability by completing work assignments and tasks on time; ensuring work products are thorough and accurate; and working and interacting professionally and effectively with all levels of management and staff internally and externally in completing assignments.

11.1 Weekly Report

The contractor shall provide the COR with weekly activity reports summarizing the tasks accomplished during the course of the week and the goals for the following week(s). The COR shall provide the contractor with a template for the activity report. The report shall be submitted by email to the COR designated by the close of business on Friday, or the next business day if not at work on a Friday.

11.2 Monthly Contract Status Report

The Contractor shall submit a Monthly Contract Status Report to the COR by the 15th day after the end of each calendar month. The report shall provide the total number of personnel working on the Task Order by name and labor category, the start date(s) for the personnel, the contract totals for dollar obligated and status, and estimated hours expended for the current month and overall hours expended under the contract to date. The report shall include personnel by name, labor category and hours anticipated for the next month and describe any performance problems and proposed corrective actions and resolution for such performance problems.

11.3 Deliverables and Data Rights

All materials, documents, notes and records produced by the contractor under this SOW shall become the property of the U.S. Government, which shall have unlimited rights to all materials and determine the scope of publication and distribution. The contractor shall be required to deliver electronic copies of all documents, notes, records and software, as applicable, to the Government monthly, or as otherwise identified in any issued Task Order and upon termination of the contract services or expiration of the contract period.

12. CONTRACTOR PERSONNEL

12.1 Functions Closely Associated with Inherently Governmental Functions

The services to be delivered under this Contract by the Contractor to the SEC are not inherently governmental functions but are closely associated with inherently governmental functions. The SEC will not assign inherently governmental functions to the contractor or contractor employees. In particular, contractor personnel will not execute documents or correspondence on behalf of the SEC and all task deliverables will be subject to the review and approval of the responsible SEC employee. The contractor will ensure their employees do not perform inherently governmental functions. Inherently governmental functions are defined at Federal Acquisition Regulation Subpart 7.5 link https://www.acquisition.gov/far/subpart-7.5

12.2 Contractor Position Assignment

Contractor personnel under this Contract shall not: (1) be placed in a position where they are under the supervision, direction, or evaluation of a Federal employee; (2) be placed in a staff or policy making position; (3) be placed in a position of supervision, administration, or control over Federal personnel, personnel of other Contractors, or become a part of the SEC organization; (4) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of the Civil Service Commission; or (5) be used in administration or supervision of procurement activities.

12.3 Personal Judgment of Contractor Personnel

The services to be performed under this Contract do not require the Contractor or its employees to exercise personal judgment and discretion on behalf of the SEC. The Contractor’s employees will act and exercise personal judgment and discretion on behalf of the Contractor. Rules, regulations, directions, and requirements which are issued by SEC authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the federal facility or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of SEC control which is inconsistent with a non-personal services contract.

13. WORK ASSIGNMENTS

The work of to be performed under this contract will be detailed on a task order based usually on a specific assignment (no “other duties as assigned”), and the Contractor is responsible for ensuring qualified contractor personnel are provided to perform the tasks, providing their employees with assignment information and instructions to successfully perform the work, supervision of their personnel, and for the management and quality control of the work of their employees.

Once the task is staffed and work is assigned by the Contractor to their employees, the SEC may provide the contractor employee additional information relating to the tasks, such as changes in priorities and schedules or similar daily activities and tasks that are a sub-set of the tasks assigned that do not change the task order requirements or assignments the Contractor has given to their employees. However, a new task order is required to have contractor personnel work on other matters.

14. CONTRACTOR PERSONNEL IDENTIFICATION BADGES

The Contractor shall procure at the Contractor’s expense and issue identification badges to their personnel that are to be worn in a conspicuous place on exterior clothing (badge is not to be worn loose in situations where it poses a safety hazard). The badge shall display the employee’s picture (recent color photo), last name, first name, and job title. It shall also bear the Contractor company name and logo. This badge shall be worn along with the SEC issued identification badge.

15. CONTRACTOR WORKSPACE

Contractor workspace (office/desk) within SEC spaces shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that SEC personnel and the public know that they are not an SEC employee. Space, desk, furnishings, phone and computer with peripherals will be made available to the on-site contractors at the SEC for use in the performance of their task and will be returned when they are no longer on-site. The contractor is responsible for providing all other supplies required to perform the contract requirements with exception of those items identified in the contract to be provided by the government.

If considered essential to performing required tasks, a contractor may be issued a government cell phone. The contractor will be required to meet all training and agreement requirements for use; and personal use is prohibited.

16. WORK ENVIRONMENT

Contactor personnel shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings or seminars, or any other situations where their Contractor status is not obvious.

17. LEAVE NOTIFICATION

Contractor personnel shall notify the COR and the contractor’s program manager in advance via e-mail when contractor personnel are taking leave.