Attachment 3 - SOW Manual Bleachers.pdf

STATEMENT OF WORK

1 Mar 2025

PURCHASING AND INSTALLING BLEACHERS AT DYESS AFB, TEXAS

1. Description of Work. The Contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials and any other items necessary to demolish, remove and dispose, install, and replace four (4) banks of bleachers in the gymnasium at the Dyess Fitness Center in accordance with this statement of work, any attached appendices, manufacturer standards, applicable US laws, commercial standards and business practices.

1.1. Installation. The Contractor shall install two (2) banks of bleachers along each side of the gymnasium wall. (Total of four (4) banks of bleachers. Replacing 1 for 1 swap).

1.1.2. Bleacher Requirements for the Fitness Center with detailed list of specifications.

a. Measurements/dimensions of the items: Four (4) manually operated banks of bleachers, 5 Row 28’- 30’ Wide Wall attached with 12” Rise and 26” Span, 18” x10” ESM 10 Seat modules, Intermediate steps, self-storing Aisle, see above image for examples.

b. Load bearing capabilities: Seats should have a load bearing capability of 120 pounds per linear foot, handrails will require a 50 pounds per linear foot capacity. Handrail supporting elements shall transfer this load to the structure.

c. Are the items installed/fixed to the walls: Yes.

d. Will it be attached to/need to attach to the gymnasium wall to be functional: Yes.

e. Measurements/details of the area where they will be installed: See drawing.

f. Additional requirements: Must be retractable down to 3’ 6” and ADA compliant to

IBC 2015 code. Must include end covers to prevent items (i.e., basketballs, etc.) from rolling underneath. Requirement includes removal and disposal of old bleachers and installation and assembly of new ones. Must meet current safety requirements.

g. Requested material type needs to be durable, waterproof, and microbial resistant.

Ideally high-density plastic. The bleachers shall be the Air Force colors, consisting of blue and gray.

1.1.3. Operational Test. The Contractor shall conduct operational tests in accordance with manufacturer’s standard to meet commercial practice and to ensure the system is functional.

1.2. Work Schedule. The Contractor shall coordinate with the Government Representative (GR) for the establishment of performance schedule and submit a work schedule to GR no later than fifteen (15) calendar days prior to commencement of work. The Contractor shall not deviate from the approved schedule without obtaining prior approval from the GR.

1.3. Operation and Maintenance Manual: The contractor shall provide one (1) copy of the manufacturer’s operation and maintenance manuals to the GR.

1.4. Warranty. The contractor shall provide the Government with their commercial warranty.

The Contractor shall warranty the product, material, and workmanship for a period of three years from the date of acceptance by the government.

1.5 Training. The contractor shall provide the user operational within 24 hours of installation completion.

2.0. Hours of Service. The Contractor’s personnel will perform scheduled work on weekdays, Monday through Friday from 0800 - 1630 except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Exceptions shall be coordinated in advance and approved in writing by the Contracting Officer (CO) or GR.

2.1. U.S. Recognized Holidays.

1 January 3rd Monday in February Last Monday in May 4th of July* 19th of June 1st Monday in September 11 November* 4th Thursday in November 25 December*

New Year’s Days President’s Day Memorial Day Independence Day Juneteenth Labor Day Veterans Day Thanksgiving Day Christmas Day

*American holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.2. Arrangements of the Performance Time. Should the Contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the CO or GR and shall do so at no additional cost to the Government.

The Contractor must make a request to the CO or GR five (5) calendar days in advance of the intention to work during other periods to allow assignment of additional inspection forces. If such forces are reasonably available, the CO or GR may authorize the contractor to perform work during periods other than normal duty hours/days.

2.3. Temporary Work Stoppage. In the event the Government requests a temporary shutdown of the facility, the Contractor will be notified in writing by the CO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the CO.

3. Disposal of Materials. All debris and unserviceable materials generated under this contract such as scrap, salvage material, industrial waste, non-recyclable materials, and equipment/material not listed on hand-receipts shall be disposed of off-base by the Contractor in accordance with all applicable federal, state, and local regulations. Hand receipt items require turn-in action by the Contractor when the listed items must be replaced.

4. Inspection/Acceptance. Upon completion of the work, acceptance inspections shall be conducted by the Contractor and the GR. If any deficiencies are found during the inspection, the Contractor shall make correction(s) as required, at no additional charge to the Government.

5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the Government. The Contractor shall notify the CO within one

(1) business day of damage to Government property or equipment during the execution of the contract.

6. Government Furnished Properties and Services. The Government will provide reasonable utilities and workspace for the Contractor to perform the requested duties. The Contractor will provide all equipment and storage space necessary to perform tasks. No covered or secure storage areas will be made available to the contractor. Storage of materials or equipment inside of a government facility shall be coordinated and approved by the CO or GR in writing.

6.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times.

6.2 Telephones. The Government will not provide telephone services. If available, the Contractor may use Government phones in a case of emergencies or during field and site work.

No long distance telephone calls will be authorized.

7. Installation Access. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a contractor employee is issued an identification card. The GR will provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

7.1. Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

7.1.1. Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry, and turned over to Abilene Police Department.

7.1.2. The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

7.1.3 .All individuals with Dyess Form 173’s will still continue to be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants, a copy of the Dyess Form 173 will be placed at the Tye Gate entry point. The Tye Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) or Arnold Gate) and verify if their Dyess Form 173 is there. Should their Dyess Form 173 not be there, they will be directed to the VCC for issuance of an AF Form 75. At this time, someone will physically have to meet them to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

7.1.4 Should their Dyess Form 173 be at the Tye Gate entry point, the contractor will be told to proceed directly to the Pass and Registration Section for the 7 SFS Contractor Badge issue. The Pass Section will have the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section.

7.1.5. The Dyess Form 173 will be maintained at the Tye Gate entry point for 48 hours (two business days). After the specified time has expired, it will be destroyed. Should the contractor not process through Tye Gate in that 48-hour period, the contractor will require someone to physically vouch them on base to get a one day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

7.2 Trusted Agent Letter for Day Labor Requests. The purpose of this letter is to provide sponsoring authority to specific Contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc.) to sponsor day laborers on the installation for one (1) day periods.

7.2.1. The sponsoring agency, in coordination with their contractor, will identify contractor individuals that require sponsoring/vouching authority. This authority is given to the contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to contractors for convenience only, but should be limited to the smallest group of manager or foreman contractor personnel needed to complete their assigned contract. It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current.

Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-contractor was required well in advance of the day labor/sub-contractor request.

(Effective Date: Immediately)

7.2.2. The sponsoring agency will provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which contractor personnel have sponsoring/vouching authority.

7.2.3. The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the Installation:

The contractor individuals identified in the Trusted Agent Letter will provide a typed or hand-written form (form will be provided by the 7 SFS) with all individuals they will sponsor onto the installation to the VCC Guard. The VCC Guard will verify the identity of all individuals on the form by checking the information against a valid State/Federal Identification card. The VCC Guard will randomly check a percentage of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. Pen and ink changes can be made to the form, but all information must be validated by the guard before the contractor will be allowed to proceed onto the installation with the sponsored individuals. No AF Form 75/Visitor Pass will be issued to any individual who is sponsored by the Trusted Agent Contractor, unless the sponsored individual will be driving a vehicle onto the installation. Trusted Agent Contractors are encouraged to consolidate all sponsored individuals into the smallest number of vehicles as possible to avoid the issuance of multiple AF Forms 75. Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent Contractor will be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed.

Although the 7 SFS form is used in lieu of the AF Form 75, it carries the same authority and responsibilities. Additionally, the 7 SFS Form will expire at 0001 daily or at the end of the contractor duty day, whichever occurs first. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another contractor that does not have the same vouching/sponsoring privileges.

7.2.4. All contractors must attend a contractor briefing given to the contractors by Pass and Registration who will provide a more detailed explanation regarding contractor badges and their uses. Pass and Registration reserves the right to not issue a contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the contractor badge.

7.3 Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.

7.4. Other Vehicle and Licensing Requirements:

7.4.1. All Contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver’s license with them at all times while on Dyess AFB.

7.4.2. All Contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB.

7.4.3. Any Contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed and/or certified with proof presented to the contracting officer prior to work start.

8. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. All Contractor operations shall be conducted and performed in accordance with the Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and the US Army Corps of Engineers’ Official Publications of HQ USACE Website at https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/. The Contractor shall keep the work site clean and clear of any work debris, materials, supplies, tools, or equipment when work is not taking place.

8.1 Welding, Cutting, and Brazing. The Contractor shall obtain required advance approval for any process that includes welding, soldering, brazing, cutting with or use of a torch, or any other operation that involves a flame or equipment that produces a high degree of heat. Approval must be requested 24 hours in advance via an AF Form 592, the assigned GR will assist in filling out and processing the AF Form 592 when/if required. Operations shall not commence until the Dyess Fire Department approves the AF Form 592 and assigns a control number. The Contractor shall put a fire watch in place and shall have appropriate fire extinguishers on-site at the location of the work. The Contractor shall coordinate work start to allow an on-site inspection by Dyess Fire Prevention personnel prior to any portion of the work that requires the AF Form 592.

https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

8.2. Security Police and Fire Protection. The Government will provide general on-base security police and fire protection service. Security police phone extension is (325)696-2131 for emergencies, and (325)696-4100 for routine calls. Fire protection emergency phone is 117 (from on-base phone only), or (325)696-2117 from a cell phone.

8.3. Hazardous Conditions. During the course of performing work under this contract, should the contractor find existing hazardous conditions that create an unsafe working environment preventing him or her from completing the outlined work, the CO shall be immediately notified.

8.3.1. If hazardous material (HAZMAT) is used during the performance of this contract any contractor employees who authorize, use, dispose, manage, monitor, or track HAZMAT in Enterprise Environmental, Safety, and Occupational Health - Management Information System (EESOH-MIS) are required to complete mandatory training prior to the use of hazardous materials. The Air Force HAZMAT program is governed by AFPDs 32-70 & 23-1 and AFIs 32- 7086 & 32-7042. Training can be completed online (e.g. The Environmental Awareness Course Hub, eDASH, etc.) or completed locally.. Contractors should be prepared to provide proof of training upon request by the GR or CO.

8.3.1.1. Contractor employees shall also be trained on hazardous communication (HAZCOM) in accordance with AFI 90-821, 29 CFR 1910.1200 and any applicable state and local requirements. The purpose of HAZCOM is to minimize the incidence of chemically induced occupational and environmental health-related illnesses and injuries by establishing guidance for training employees on the health and physical hazards associated with and proper preventive measures to be taken when using or handling hazardous chemicals in work areas. Training is required prior to the use of any hazardous chemicals. Training can be completed online (e.g. The Environmental Awareness Course Hub, eDASH, etc.) or completed locally. Contractors should be prepared to provide proof of training upon request by the GR or CO.

8.4 Radiation Permits and Authorizations. Contractors contemplating the use of devices containing radioactive materials (i.e., soil moisture/density probes) or non-ionizing radiation producing equipment (radio frequency radiation emitters or lasers) while performing work on this contract must obtain written authorization/permit from the Dyess AFB Radiation Safety Officer (RSO), 7 ADOS/SGGB. To obtain the required authorization permit, an application to bring a radioactive device on Dyess AFB must be forwarded to 7 ADOS/SGGB, 697 Hospital Road, Dyess AFB, TX 79607-1367 (this is mailing address, physical address is 880 Third St.) or

(915) 696-2325/3289, at least 45 days prior to the anticipated use. Without the proper authorization, Contractors will not be allowed to bring these devices on base. Also, the Contractor shall provide Bioenvironmental Engineering (7 ADOS/SGGB) (325) 696-2328 a copy of contractor’s radioactive materials permit and training certificates, if radioactive material will be brought onto Dyess AFB.

8.5 Confined Space. Contractors shall obtain all necessary approvals and permits for entry into confined space prior to work start.

8.6. Off Limit Signs. The contractor shall provide warning and/or” OFF LIMITS” signs at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

9. State Requirements. All companies who conduct business within the state of Texas must, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas Workman Compensation Commission (TWCC), shall be submitted For Information Only (FIO) upon request by the Government. In addition to meeting the TWCC requirements; the plan must also include the requirements of US Army Corps of Engineers’ Safety and Health Requirements Manual 385-1-1.

10. Contractor Employees. All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

10.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this SOW. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (CO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be available during on weekdays, Monday through Friday from 0800 - 1630. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral) issued in English by the CO or GR.

10.2 Removal of Contractor Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The CO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.