Attachment_3_Site_Visit_Security_Document.pdf
PDF 167 KB Posted
- Attached to
- Tree Removal & Replacement Federal contract opportunity
- Solicitation number
- 140G0126Q0260
About this file
This is a Site Visit Security Document that establishes security protocols for handling Sensitive But Unclassified (SBU) building information in a GSA solicitation. Prospective bidders/offerors/quoters must complete and return this document with a copy of their business license to the contract specialist prior to accessing SBU materials.
Bidders must exercise reasonable care when handling SBU documents through four key requirements. First, dissemination is limited to authorized users with need-to-know access, including company personnel, architects, engineers, consultants, contractors, subcontractors, suppliers, and maintenance/repair contractors necessary to submit an offer or complete contract work. Non-Government users must provide valid identification comprising: (a) a state or local business license showing company name, address, phone, state of incorporation, and authorized representative name; (b) verification of a valid DUNS Number; (c) a valid IRS Tax ID Number; and (d) a valid picture state driver's license for individuals picking up documents, with phone verification from a previously validated authorized user. Second, documents must be retained and safeguarded against unauthorized use throughout the contract term and retained as necessary for legal purposes, then destroyed by burning, shredding, or securely deleting electronic files. Third, security efforts continue throughout the entire contract term and any specified period thereafter as determined by the Government. Fourth, contractors must provide a written statement at Release of Claims confirming that they and all subcontractors have properly disposed of SBU documents except for necessary record copies. The signatory acknowledges these requirements and agrees to abide by the security protocols.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment_4_Q_A_140G0126Q0260_0002.pdf | ||
| Sol_140G0126Q0260_Amd_0002.pdf | ||
| Sol_140G0126Q0260_Amd_0001.pdf | ||
| Attachment_2_Wage_Determination__2015-4081.pdf | ||
| Attachment_1_Statement_of_Work_(SOW).pdf | ||
| Sol_140G0126Q0260.pdf |
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Text version
Document Name:
Site Visit Security Document
DOCUMENT SECURITY – NOTICE TO PROSPECTIVE BIDDERS/OFFERERS/QUOTERS
DOCUMENT SECURITY
NOTICE TO PROSPECTIVE BIDDERS/OFFERORS/QUOTERS
**FILL OUT AND RETURN TO THE CONTRACT SPECIALIST WITH A COPY OF YOUR BUSINESS
LICENSE
This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to SBU building information per the solicitation.
REASONABLE CARE:
1. Limiting Dissemination to Authorized Users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know.
Those with need-to-know are those who are specifically granted access for the conduct of business on behalf of or with GSA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contracts, suppliers, and others that the Contractor deems necessary in order to submit an offer/bid or to complete the work or contract, as well as maintenance and repair contractors and equipment service contractors.
Note: It is the responsibility of the person or firm disseminating the information to assure that the recipient is an authorized user and to keep records of recipients.
Authorized users shall provide identification as set forth below:
Valid Identification for Non-Government Users. Authorized non-Government users shall provide valid identification to receive SB building information. The identification shall be presented and verified for each dissemination. Valid identification shall be all items (a) through (c), below, and including item (d), as necessary.
(a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor's license may be substituted for the business license in states that issue such licenses. In the rare case where a business license is not available from the jurisdiction, the information shall be provided and testified to by the submitter; and
(b) Verification of a Valid DUNS Number against the company name listed on the business license or certification.
Verification may be obtained through http://www.fpdc.gov, or calling Dun & Bradstreet at 703-807-5078 to set up and account; and
(c) A valid IRS Tax ID Number of the company requesting the information; and as necessary,
(d) A valid picture states driver's license shall be required of person(s) picking up SBU documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents. SBU documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) through (c) above.
2. Retaining and Destroying Documents. The efforts required above shall continue through the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (such as after contract award, after
Document Name:
Site Visit Security Document completion of any appeals process, or completion of work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD's, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.
3. Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention.
4. Written agreement of disposal. For all contracts using SBU building information, the contractor shall provide a written statement that he and his subcontractors have properly disposed of the SBU building documents, with the exception of the contractor's record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as contract award, after completion of any appeals process, or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD's, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.
The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents, and, if not awarded the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all SBU information received during the solicitation.
I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified (SBU) building information to other authorized users under the conditions set forth above.
Company Name:_________________________________
Representative Name:_____________________________
Signature: _____________________________________
Title: _________________________________________
Date: __________________________________________
***Copy of Business License attached.
UEI Number: __________________________________
IRS Tax ID Number: _________________________ _____
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File details come from the government source that posted it. Updated .