Attachment 3 - Secure-HSF Glossary and Acronyms.docx

ATTACHMENT 3 GLOSSARY OF ABBREVIATIONS AND ACRONYMS

GLOSSARY OF TERMS AND ACRONYMS

Behavioral Notes Documentation of positive events or developments in a child’s daily life while in ORR care, demonstrating significant improvement in developing life skills, classroom, program, or activity successes; and documentation of patterns of behavior that potentially merit intervention or support over time.

Care Provider Any ORR-funded program that is licensed, certified, or accredited by an appropriate State agency to provide residential care for children, including shelter, group, foster care, and special population levels of care for instance, staff-secure, secure, therapeutic, or residential treatment care for children.

In this SOO, synonymous with “care provider facility”.

Care Provider Facility Any ORR-funded program that is licensed, certified, or accredited by an appropriate State or local agency to provide residential or group services to UACs, including a program of group homes or facilities for children with special needs or staff-secure services for children; accredited by the Joint Commission or equivalent agency; and maintained in good repair, have received a full inspection by their state licensing and have been approved to accept UAC.

Case Coordinator ORR non-Governmental Contractor field staff who act as local ORR liaisons with care provider facilities and stakeholders who are responsible for making transfers and release recommendations; and are assigned to care provider facilities.

Case Manager Care provider staff that coordinate assessments of UAC, individual service plans, and efforts to release UAC from ORR custody; as well as ensure all services are documented and maintain case files for UAC.

various stakeholders regarding the best interest of a child.

for the unaccompanied child’s mental and emotional health.

refuel and regenerate.”

with ACF or with a provider facility or has a sub- contractual agreement with the Contractor.

Days Day 1 is date of award or notice of status change as appropriate. Notice by 10:30 A.M. EST counts as Day 1. Notices can be 7 days / week. All days are calendar days unless otherwise stated.

Diagnostic Center Care Diagnostic Centers are for diagnostic purposes and not to be utilized for more than 30 days, unless longer period is prescribed by a licensed medical provider, to accurately assess UAC with undiagnosed or misdiagnosed mental health issues. In cases where UAC in other levels of care display violent or other behaviors which raise behavioral or mental health concerns, a Diagnostic Center is available for evaluation instead of prolonged stay in secure or another restrictive level of care.

Chemical Restraints Chemical restraints include, but are not limited to, drugs administered to children to chemically restrain them, and external chemicals such as pepper spray or other forms of inflammatory and/or aerosol agents.

Emergency Significant Incident Report Emergency incidents include (1) urgent situations with immediate and severe threat to a child’s safety and well-being that requires immediate action, such as a medical emergency, serious injury, or death, and (2) unauthorized absences.

unaccompanied child to care of a parent, relative or other sponsor.

Family Reunification Packet An application and supporting documentation completed by potential sponsors who wish to have an unaccompanied child released from ORR to their care. The application and supporting documentation, and other procedures are used to determine a sponsor’s ability to provide for the unaccompanied child’s physical and mental well-being.

Federal Field Specialist (FFS) Staff who act as the local ORR Liaison with care provider facilities and stakeholders. An ORR FFS act as an agent of HHS/ORR, serves as approval authority for UAC transfers and release decisions. ORR FFSs are located throughout the country and are assigned to a group of care provider facilities within a particular geographic region.

Group Home Care provider facility that offers a group home setting and specializes in caring for specific populations (e.g., teen mothers); which is run by 24-hour staff or house parents, typically houses 4 to

12 UAC.

Heightened Supervision Facility (HSF) Care provider facility that maintains stricter security measures, such as higher staff to UAC ratio for supervision to control disruptive behavior and to prevent escape. An HSF facility is for UAC who may require close supervision but do not need placement in a secure facility. Service provision is tailored to address an unaccompanied child’s individual needs and to manage the behaviors that necessitated the child’s placement into this more restrictive setting. The HSF atmosphere reflects a more shelter, home-like setting rather than secure detention. Unlike many secure care provider facilities, a HSF is not equipped internally with multiple locked pods or cell units.

Historical Disclosure Incidents which occurred prior to the child coming into ORR care that include past incidents of abuse, neglect, other harm, or threats of harm that may inform how a care provider facility can best meet a child’s needs, such as by providing relevant mental health support or relevant services or resources.

Home Study An in-depth investigation of potential sponsor’s ability to ensure a child’s safety and well-being. The process includes background checks of sponsor and adult household members, home visit(s), face-to-face sponsor interview and possibly interviews with other household members, and post-release services; and conducted for any case in which safety and well-being of unaccompanied child is in question and/or a case meets mandatory Trafficking Victims Protection Reauthorization Act of 2008 home study categories.

Home Study Provider A non-Governmental agency funded by ORR to conduct home studies.

for tasks to achieve goals.

process, children’s obligation to attend their hearings, children’s legal rights and responsibilities, forms of immigration relief commonly available to children, and the legal service provider’s role and that of other agencies and persons involved in the child’s immigration matter.

labor through force, fraud, or coercion.

freedom of movement or normal access to his or her body. The use of mechanical restraints is unauthorized.

of UAC in care and maintains documentation on unaccompanied child’s health related information.

individuals.

Medical Neglect Refers to any failure to provide medical care that endangers the health of a child (based on definition of neglect from 34 U.S. Code § 20341 (c)(7), Child Abuse Reporting on Federally Owned, Operated, or Contracted Land).

become sick or test positive for the disease.

Notice of Placement A Notice of Placements is notice to UAC who are being placed in a restrictive setting. It informs the youth in ORR custody of their placement in restrictive setting, clarifies the reasons, and informs the youth of their right to challenge the placement decision

One-on-One Direct Care Staff A healthcare professional who provides dedicated, individualized care to a single patient, focusing on their specific needs and offering undivided attention, often including assistance with daily living activities and personalized support, rather than caring for multiple patients simultaneously; essentially, a direct care staff member who gives completely focused care to 1 person at a time.

Personal Restraint An application of physical force without the use of any device, for the purpose of restraining the free movement of a child’s body. This does not include briefly holding a child without undue force to calm or comfort him or her.

Post-Release Services Post-release services are synonymous with follow-up services. They are services provided to an unaccompanied child based on the child’s needs after he/she leaves ORR care. Post-release service providers coordinate referrals to supportive services in the community where the unaccompanied child resides and provide other child welfare services, as needed. Post-release services can occur until minor attains 18 years of age. Post-release services can occur in combination with a home study or independently. Participation in Post Release Services is a voluntary choice by the sponsor and unaccompanied child.

procedures at all care provider facilities.

department or agency of the Federal Government for placement into ORR custody.

of a sponsor.

Residential Treatment Center Care A care facility that is a sub-acute, time limited, interdisciplinary, psycho-educational, and therapeutic structured program with community linkages, provided through non-coercive, coordinated, and individualized care, specialized services, interventions; and provide highly customized care and services to individuals following either a community-based placement or more intensive intervention, with the aim of moving individuals toward a stable, less intensive level of care or independence.

Seclusion The involuntary confinement of a child alone in a room or area from which the child is physically prevented from leaving. Seclusion may only be used to ensure the immediate physical safety of the child and others during an emergency safety situation. Seclusion may never be used as a means of coercion, discipline, convenience, or retaliation by staff.

Secure Care Placements A secure or locked level of care is required for UAC who have been charged with or convicted of a criminal offense, or are chargeable with such an offense, or whose alleged conduct poses a threat to self or others. The determination of which UAC meet secure placement criteria is made by ORR, and assignment of physical custody to a care provider is made as immediately as possible by ORR. The Contractor shall be licensed in their respective state to operate as a secure facility that houses juveniles with issues surrounding violence and criminal behavior.

administered on-site, in the least restrictive environment.

Significant Incident Report A significant incident report is a report completed by care provider facilities to report and document any significant incidents related to UAC.

unaccompanied child out of Federal custody.

Therapeutic Group Home Care *Non-Restrictive Level of Care Provides temporary, safe, humane, and therapeutic care for UAC who are between the ages of 12 – 17 who are not a danger to themselves or others; who would benefit from enhanced behavioral health services; and who require a smaller therapeutic care setting but do not require restrictive care setting, while delivering comprehensive mental health services. Therapeutic Group Home Care is not considered a restrictive placement; however, it is intended to be part of the CoC for appropriate step-downs Ito least restrictive care when UAC meet criteria.

ORR care provider facility.

providers.

Unaccompanied Alien Child (UAC) An unaccompanied child is defined at 6 U.S.C. § 279(g)(2) as a child who (A) has no lawful immigration status in the United States; (B) has not attained 18 years of age; and (C) with respect to whom: 1) there is no parent or legal guardian in the United States; or 2) no parent or legal guardian in the United States available to provide care and physical custody.

Unaccompanied Alien Children (UAC) Program Program managed by HHS/ACF/ORR, authorized by Section 462 of the Homeland Security Act of 2002 (HSA), 6 U.S.C. § 279, and Section 235 of the William Wilberforce Trafficking Victims Protection Reauthorization Act of 2008, 8 U.S.C. § 1232. Complies with the terms of the Flores Settlement Agreement, as applicable to ORR. ORR Director delegated authority to ORR UAC Program to make placement decisions and provide care to UAC until release to an available and approved sponsor or until they can be released to a licensed program willing to take legal custody, obtain legal immigration relief that facilitates their release from care, or age out at 18 years old.

images and stories.”

ACRONYMS

ORR/HQ

Office of Refugee Resettlement/Headquarters Staff (ORR/HQ)

PCAN

Prevention of Child Abuse and Neglect Team

PHP

Partial Hospitalization Program

PRS

Post-Release Services

PRTFC

Psychiatric Residential Treatment Facility Care

PSAC

Prevention of Sexual Abuse Coordinator

RTC

Residential Treatment Center

SAMHSA

Substance Abuse and Mental Health Services Administration

SIR

Significant Incident Report SIR Triage Team Significant Incident Report Triage Team

TFC

Therapeutic Foster Care

TGH

Therapeutic Group Home Care

TVPRA

William Wilberforce Trafficking Victims Protection Reauthorization Act of 2008

UAC

Unaccompanied Alien Children UAC Program Unaccompanied Alien Children Program

VAWA

Violence Against Women Reauthorization Act of 2013