Attachment 3 - Sections L and M.pdf

FA4626-25-R-0012

Wing Conference Room SVTC Conduit Install ATTACHMENT 3

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1. Information to Offerors (ITO) and Instructions for Proposal Preparation: The offeror’s proposal must include all data and information requested by this information to offerors and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Solicitation and all attachments in Section J. Non-conformance with the instructions provided in this information to offerors may result in an unfavorable proposal evaluation. The response shall consist of two (2) factors: Price and Technical Acceptability. Proposals MUST be submitted electronically. Failure to meet this requirement may result in an offer being determined non-responsive.

2. General Instructions

A. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal will not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

B. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

C. The proposal acceptance period is specified in the solicitation. The offeror shall make a clear statement that the proposal is valid through this date.

D. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

3. General Information

A. Point of Contact: Written requests for clarification may be sent to the Contract Administrator (CA) and Contracting Officer (CO). The POCs for this acquisition are the CA, Ms. Jennifer Lodmell, who can be reached at 406-731-3567 or via email at jennifer.lodmell.1@us.af.mil, and the CO, Mr. Erik Hallberg who can be reached at 406-731-4236 or via email at erik.hallberg.1@us.af.mil.

**Questions must be submitted no later than (NLT) 18 June 2025 at 2:00 PM, Mountain Standard Time (MST).** mailto:jennifer.lodmell.1@us.af.mil mailto:erik.hallberg.1@us.af.mil

B. Site Visit: If sufficient interest is expressed, a site visit will be scheduled and interested parties will be notified. Interested parties shall submit their attendance list to Ms. Jennifer Lodmell at jennifer.lodmell.1@us.af.mil and Mr. Erik Hallberg at erik.hallberg.1@us.af.mil NLT 18 June 2025 at 2:00 PM Mountain Standard Time

(MST).

All personnel requesting access to Malmstrom Air Force Base must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal, state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/current-status-states-territories.

Personnel requesting vehicle access to Malmstrom Air Force Base must provide a valid driver's license, current vehicle registration, and valid vehicle insurance.

C. Debriefings: The CO will promptly notify offerors of any decision to exclude them from the competitive range or otherwise excluded from competition before award; whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

4. Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

5. Electronic Reference Documents: All referenced documents for this solicitation are available on the System for Award Management (SAM) website at http://www.sam.gov.

Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

mailto:jennifer.lodmell.1@us.af.mil mailto:erik.hallberg.1@us.af.mil https://www.dhs.gov/current-status-states-territories http://www.sam.gov./

SECTION M

EVALUATION FACTORS FOR AWARD

1. Basis for Award: This is a competitive Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Department of Defense (DoD) FAR Supplement Procedures, Guidance and Information Subpart 215.3, and Department of the Air Force FAR Supplement (DAFFARS) Mandatory Procedure (MP) 5315.3. By submission of its offer in accordance with the instructions provided in provision FAR 52.215-1, Instructions to Offerors – Competitive Acquisition, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable. Award will be made to the responsible lowest Evaluated Price offeror that meets the acceptability standards for non-price factors. The evaluation process will include the following:

A. Price Evaluation Factor. The Government will rank all offers by price ascending. The price evaluation will document the fairness and reasonableness of the. The lowest three priced proposals will then be evaluated for technical acceptability. If all three of the lowest proposals are deemed unacceptable, then the next lowest three proposals (or less if another three did not propose) will be evaluated for technical acceptability. The government reserves the right to perform price realism analysis. If the Government elects to perform a price realism analysis, the Government reserves discretion over the method within which it performs its price realism analysis. Offerors whose price is unreasonable (in accordance with FAR 15.404 and FAR 31.201-3) may not be considered for award.

B. Technical Acceptability Factor. The Government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below.

Table 1. Technical Ratings Rating Description

Acceptable Proposal contains appropriate electrician licensure for the state of Montana.

Unacceptable Proposal does not contain appropriate electrician licensure for the state of Montana.

The proposals will be evaluated against the following subfactor(s):

i) Contractor shall have the appropriate electrician licensure for the state of Montana.

2. Evaluation Process: The evaluation process shall proceed as follows:

i. Step 1 – Each offeror’s proposal will be evaluated for responsiveness to the requirements set forth in the solicitation. Offerors deemed responsive to the requirements of the solicitation will be evaluated utilizing the criteria in Steps 2 and 3. Offerors deemed non-responsive to the requirements of the solicitation will not be evaluated further.

ii. Step 2 – Proposals will be sorted based upon price ascending. The lowest three priced proposals will be then progressed to Step 3.

iii. Step 3 – The three (3) lowest priced offerors will be assessed for technical acceptability in accordance with the evaluation criteria described in Table 1.

Offerors deemed technically unacceptable to the requirements of the solicitation will not be evaluated further.

iv. Step 4 – A determination of price fair an reasonable in accordance with any of the techniques in FAR 15.404-1 will be made.

v. Step 5 – Prior to award, a responsibility determination will be made as described in FAR Part 9 for the LPTA Offeror.

Note: Offerors are cautioned to submit sufficient information and, in the format, specified in Section L, Instructions to Offerors. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Government reserves the right to award a contract without the opportunity for proposal revision.

3. Award:

A. The Contracting Officer shall then award a firm-fixed price contract to the responsible offeror whose proposal is determined to be most advantageous to the Government based on the comparative assessment of proposals against all source selection criteria.

The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

B. A written notice of award or acceptance of an offer furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer) whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.