Attachment 3 - Sample Task Order- Environmental PWS.pdf

PERFORMANCE WORK STATEMENT

CESPK-PDR-P DATE

CONTRACT NO.: TBD

PROJECT: A Flood Risk Management Project in Nevada .

LOCATION: Truckee River, Reno-Sparks, Nevada

POINTS OF CONTACT:

Contract Specialist: NAME U.S. Army Corps of Engineers 1325 J Street, CESPK-CTB Sacramento, CA 95814 Phone: (916) 557-XXXX E-mail:

USACE Project Manager: NAME U.S. Army Corps of Engineers 1325 J Street, CESPK-PMC Sacramento, CA 95814-2922 Phone: (916) 557-XXXX E-mail:

USACE Environmental: NAME U.S. Army Corps of Engineers 1325 J Street, CESPK-PDR Sacramento, California 95814-2922 Phone: (916) 557-XXXX E-mail:

1. GENERAL:

1. 1 Objective: The objective of this contract is to provide environmental services support to the U.S. Army Corps of Engineers, Sacramento District (USACE or Government) for a Flood Risk Management Project in Nevada (Project). The Environmental Consultant (Contractor) referred to in this Performance Work Statement (PWS) will develop a supplemental environmental analysis, with an optional Supplemental Environmental Impact Statement (SEIS) and Biological Assessment (BA), to evaluate potential impacts associated with the Project.

1.2 Scope: The scope of this work is to conduct an Analysis of Environmental Effects to identify and describe the potential impacts of Alternative X which was not included in the original EIS from 2013. The primary objective of this report would be to determine which resources might be affected and if Alternative X adequately mitigates those impacts or if additional environmental or hydrological mitigation would be necessary. Those findings will be used to determine if Alternative X meets the Section 1036 criteria as described in Section 1.3. The Analysis of Enviromental Effects report will serve as the base for this contract. Depending on the findings of the initial report, optional tasks for a SEIS, BA and other associated documents for compliance with NEPA and other environmental regulation may be awarded at a later date.

1.3 Background: An EIS and General Reevaluation Report (GRR) were completed for the Project in December, 2013. A Record of Decision (ROD) for the Recommended/Selected Plan was signed by the Assistant Secretary of the Army for Civil Works (ASA-CW) on March 27, 2015. The EIS identified Alternative X, but at that time it was determined to be infeasible and excluded from the range of reasonable alternatives. Alternative X was not carried forward into the alternatives analysis because, while it provided additional flood risk reductions, it was not economically justified. Additionally, Alternative X would cause higher downstream flows that could adversely affect listed species and result in greater flooding effects to communities downstream of the project. The components of Alternative X were similar to Alternative 3c which was fully evaluated in the 2013 GRR and EIS, with the main differences being design details, and mitigation measures for hydraulic and habitat impacts from increased flows resulting from the project.

In 2014, the Water Resources Reform and Development Act, Section 1036, authorized USACE to prepare an additional GRR to evaluate Alternative X further to determine if it meets 4 additional criteria: (1) if Alternative X has higher level of flood risk reduction than the specifically authorized plan, (2) whether Alternative X is technically feasible, (3) whether Alternative X is environmentally acceptable, and (4) whether the benefits of Alternative X exceed the cost of Alternative X. The Analysis of Environmental Effects will support the new GRR, inform the need of an SEIS, and analyze the potential environmental impacts and associated mitigation that would be needed for implementation of Alternative X.

1.4 Purpose and Need: The purpose of this Analysis of Environmental Effects, and possible follow on documents, are to evaluate the environmental impacts of Alternative X which was not carried forward in the 2013 EIS and to determine what mitigation measures would be needed to sufficiently reduce any potential impacts. If it is determined that Alternative X can be carried forward with the identified impacts and mitigation measures, the SEIS would be undertaken as an optional task in accordance with the National Environmental Policy Act of 1969 (NEPA) (42 United States Code §4321 et seq.) and the Council on Environmental Quality (40 Code of Federal Regulations (CFR) §§1500-1508).

2. DESCRIPTION OF WORK AND SERVICES REQUIRED:

The Contractor shall supply all personnel, material, equipment (except as furnished by the Government), transportation, etc. required to perform work. The Contractor shall be responsible for professional and technical accuracy of all services provided. Tasks shall meet all applicable Federal, State and Local regulatory requirements. The Contractor’s project personnel shall have relevant previous experience on similar projects. The Contractor shall identify all key project personnel and provide a summary of their qualifications. The Contractor shall not appoint project personnel without Government approval.

The Contractor shall furnish all labor, materials, equipment, and transportation (including mail or facsimile fees) to perform all project management, preparation, editing, printing, and administrative record support, in accordance with the requirements of this PWS.

The Contractor shall provide sufficient personnel to successfully prepare the Analysis of Environmental Effects, as well as a possible SEIS and other associated documents, as needed. To the greatest extent feasible, the Contractor shall use existing information associated with the December 2013 EIS and update existing data and analyze current issues to prepare the documents and determine what level of mitigation would be adequate to ensure its compliance with NEPA. In addition to the 2013 EIS, the NFS developed a draft amendment to the EIS which analyzed Alternative X in more detail.

Much of the analysis needed for the SEIS can be found in that report, however it will need to be verified to ensure it is adequately describing any potential impacts and proposing appropriate and sufficient mitigation. The Contractor shall, after consideration and documentation of any perceived data deficiencies in the preexisting information, provide to the Government an explanation of what additional technical data is necessary for preparing the Analysis of Environmental Effects. The Government shall determine whether such additional information is necessary and appropriate. Services provided by the Contractor shall be performed in accordance with the content requirements of an effects analysis for an SEIS, per CEQ and USACE NEPA implementation guidance, as discussed below and described in Section 2.4 Tasks and Deliverables.

The final format of the report may change, but the Analysis of Environmental Effects would at a minimum include the following sections:

• Purpose and Need

• Project Area and Background

• Description of Alternatives (No Action and Alternative X)

• Affected Environment

• Environmental Consequences and Mitigation

• Other Environmental Consideration

• Cumulative Effects

Although a final outline of the SEIS will be determined during the Administrative Draft SEIS (ADSEIS) review conference if the option is awarded, it is anticipated that the document would be formatted to include the following sections:

• Executive Summary

• Purpose, Need, and Scope

• Project Area and Background

• Alternatives (No Action and Alternative X)

• Affected Environment

• Environmental Consequences and Mitigation

• Cumulative Effects Analysis

• Other Environmental Considerations

• Compliance with Applicable Laws and Regulations

• Public Involvement

• List of Preparers

• References

• Acronyms

• Appendices

The Contractor shall facilitate work with the identified Government points of contact to complete the Analysis of Environmental Effects accordance with the guidance and references described under Environmental Compliance below. The Contractor shall use recent EIS analysis and other references as starting points for the work. Related documents include but are not limited to:

• Environmental Impact Statement for the Flood Control Project, Nevada, USACE, December 2013, revised March 2014.

• Flood Control Project General Reevaluation Report December 2013.

• Amended Biological Assessment of the Flood Control Project, USACE, October 2013.

• Alternative X Amendment to Draft General Reevaluation Report, Flood Control Project, Nevada, April 2013

• Existing information from the Government, on-line sources, universities, and government databases shall be used in the comparison and evaluation of Alternative X.

More discussion on expected content of Alternatives, Affected Environment, Environmental Consequences and Mitigation, and Compliance with Applicable Laws and Regulations sections is included below.

2.1 Alternatives: The Analysis of Environmental Effects will include a description of Alternative X and the No Action Alternative. USACE will provide a concept-level description of Alternative X to the Contractor, and the Contractor will coordinate with USACE on provision of any additional project details deemed necessary to carry out sufficient analysis of environmental impacts.

The No Action Alternative will be the same as the No Action Alternative identified in the

2013 EIS.

2.2 Affected Environment and Consequences: The Analysis of Environmenal Effects shall provide an overview of the direct, indirect, and cumulative impacts associated with implementation of Alternative X project features and determine what level of mitigation will be necessary for any identified impacts. If an SEIS is deemed necessary, this analysis will be used to supplement the 2013 EIS. The Analysis of Environmenal Effects will also provide an evaluative mechanism to assist in the assessment and implementation of future actions. To fully understand any environmental consequences of implementing Alternative X, the Analysis of Environmenal Effects will quantitatively and, when appropriate, qualitatively evaluate the environmental impacts of Alternative X when compared to the No Action Alternative.

The Contractor shall perform all described analyses, investigations, studies and other work related to the preparation of the Analysis of Environmenal Effects, and related compliance requirements as necessary. The analysis should be conducted in accordance with the criteria and requirements stated below.

The Contractor shall conduct specific natural resource studies and coordination needed to support successful NEPA and Endangered Species Act Section 7 consultation efforts. The Contractor shall analyze and disclose the direct, indirect, and cumulative impacts associated with Alternative X and identify appropriate mitigation measures to reduce impacts. The Contractor shall describe and consider relevant baseline conditions and shall evaluate potential impacts to the environmental and socioeconomic resources resulting from Alternative X. The Government will conduct the evaluation of impacts to cultural resources, particularly as it relates to compliance of Section 106 of the Natural Historic Preservation Act.

The cumulative effects section shall contain an analysis of the project, existing conditions, connected actions, and reasonably foreseeable future conditions, regardless of what agency or person undertakes such actions. The analysis must specifically include effects from the construction, operation, and maintenance of the Flood Control Project Alternative X. Generalized data regarding the type and magnitude of impacts shall be identified. Effects associated with reasonably foreseeable future actions normally cannot be and need not be definitively or quantitatively assessed, unless such data is readily available.

2.3 Environmental Compliance: The Contractor shall analyze and disclose the direct, indirect, and cumulative impacts associated with Alternative X. The Contractor shall describe and consider baseline conditions in general and shall evaluate potential impacts to environmental resources.

The 2013 EIS analyzed in detail impacts to the following resource areas:

• Hydrology and geomorphology

• Water quality

• Vegetation and wildlife

• Fisheries

• Special-status species

• Land use

• Agriculture and prime farmlands

• Recreation and open space

• Aesthetic resources

• Traffic and circulation

• Air quality

• Noise and vibration

• Socioeconomics

• Environmental justice

• Public health and safety

Cultural resource analysis and coordination/consultation with Native American tribes shall be conducted by the Government. The results of the analysis, as well as appropriate text and documentation, will be provided to the Contractor to be incorporated into the Analysis of Environmenal Effects and SEIS, as needed.

Affected resources would primarily occur within the project area, but indirect impacts to other resources could be more regional in nature. It is assumed that detailed analysis of impacts to resources identified above would be required. However, the Contractor shall, in conjunction with the Government, determine which will require a full analysis and which resources will not be fully analyzed since they will not be affected by Alternative X. The analysis will include a brief summary of the resource.

Based in part on the results of this analysis, the Contractor shall further determine whether a particular impact would be negligible, minor, moderate, significant or beneficial. The following terms will be used throughout the Analysis of Environmenal Effects (and SEIS, if needed) as a convention to indicate the relative degree of severity of predicted impacts:

• Negligible – No impact or minimal impacts are anticipated

• Minor Adverse – Minor impact anticipated

• Moderate Adverse – Moderate impact anticipated (less than significant)

• Significant Adverse – Significant impact anticipated (may be mitigable to less than significant)

• Beneficial – Beneficial impacts resulting from the action

Impact determinations shall be in accordance with the guidance included above. The documents shall be prepared in accordance with the criteria and requirements stated in Section 4.0 below and the submittals format described in Section 6.0. In general, the format shall follow the format used in the 2013 EIS and BA.

If optional tasks are awarded, the SEIS and BA documents shall be prepared in accordance with all applicable state and federal laws including, but not necessarily limited to, the following:

• National Environmental Policy Act of 1969, as amended (42 U.S.C. 4321 et seq)

• “Regulations for Implementing the Procedural Provisions of the National

Environmental Policy Act of 1969,” Council on Environmental Quality (40 C.F.R.

Part 1500-1508, 29 November 1978, revised 1 July 1986)

• Engineering Regulation 200-2-2, U.S. Army Corps of Engineers Procedures for Implementing NEPA, March 4, 1988“Forty Most Asked Questions Concerning CEQ’s NEPA Regulations” (46 FR 18026-38, March 23, 1981)

• Clean Air Act of 1970, as amended (42 U.S.C. 7401 et seq)

• Clean Water Act of 1977 ((33 U.S.C. 1251 et seq)

• Endangered Species Act of 1973, as amended (16 U.S.C. 1531 et seq)

• National Historic Preservation Act of 1966, as amended (16 U.S.C. 470 et seq)

• Executive Order 11988, Floodplain Management (24 May 1977)

• Executive Order 12898, Federal Actions to Address Environmental Justice in

Minority Populations and Low-Income Populations (3 C.F.R. Part 859, 11 February 1994)

• Executive Order 13112, Invasive Species (3 February 1999)

• Executive Order 13186, Responsibilities of Federal Agencies to Protect Migratory

Birds (10 January 2001)

• US Fish and Wildlife Service (USFWS) and National Marine Fisheries Service

(NMFS) Biological Opinions (BO) and planning letters

2.4 Tasks and Deliverables

Base Contract Task 1. Project Kickoff Meeting: The Contractor’s key personnel (including the Project Manager and Natural Resource Technical Experts) shall attend a kickoff meeting to be scheduled by the Government. The kickoff meeting shall be held within one week of the Notice to Proceed (NTP) at the Sacramento District offices or via teleconference. The purpose of the meeting will be to transfer information, copies of Government references, and discuss contract execution. The Government will clarify the requirements of the expectations for execution of the contract. Points of Contact (POCs) will be identified at the meeting. The Contractor will provide a memo for record to document decisions made during the meeting.

Task 2. Review Existing Documentation: The Contractor shall review existing planning and environmental compliance documents, topographical maps, aerial photographs, and online databases regarding potential environmental constraints. The Contractor shall provide a list of documentation and information that was reviewed so the Government can confirm sufficient/appropriate information was reviewed. This will serve as the basis for the References chapter.

Task 3. Analyses of Environmental Effects: Based on a review of existing documentation, the Contractor shall conduct a thorough analysis of the proposed Alternative X project features to identify the environmental impacts of implementation of Alternative X. The Contractor shall determine the level of environmental impacts associated with Alternative X and what level of mitigation would be required.

The analyses shall be documented in a draft Analysis of Environmental Effects (AEE) Report which shall be provided for review and comment by the USACE environmental lead. The USACE environmental lead may distribute this draft AEE for wider review.

The Government will review the draft AEE Report and may decide whether to proceed with an SEIS. If the Government decides an SEIS is warranted, the Contractor may use information from the draft AEE Report to complete the Administrative Draft SEIS Environmental Consequences section as well as other applicable environmental compliance needs.

The Government may also have comments for the Contractor to address before making the decision to proceed to an SEIS, or the Government may decide an SEIS is not warranted. If an SEIS is not warranted, the Contractor shall respond to comments and complete a draft final Analysis of Environmental Effects Report. The draft final AEE will be backchecked by the Government and the Government will either decide to proceed with an SEIS or notify the Contractor to prepare a Final AEE Report. Task 3 will be considered complete upon USACE written acceptance of the Final AEE Report or a Government decision to execute the options and continue development of an SEIS.

Task 4. Meetings and Coordination: For the duration of the contract, the Contractor shall provide a representative for a monthly two-hour project coordination meeting to be held at USACE, Sacramento District, or via teleconference, as determined by the Government. The Contractor will also be available to coordinate execution of tasks with Government personnel via telephone or email during regular office hours. Assume 2 hours of coordination per week.

Task 5. Progress Reports: For the duration of the contract, the Contractor shall prepare a monthly progress report to be submitted to the Government’s environmental lead in advance of each monthly coordination meeting and no later than the 10th day of the next month. The names and addresses of other recipients will be provided to the Contractor at the “Kick-off” Conference Call/Meeting. The progress report shall provide a summary of work to date, issues requiring resolution, and a forecast of work to be performed during the next month. The Contractor shall submit the monthly progress report reflecting the title of the project, the contract number, the task order number, date, project points of contacts, progress of the project, the tasks completed in that particular month and/or percentage completion of particular project tasks, revised schedule if necessary, and the upcoming events to be worked on in the next payment period. This task is billable each month.

Options The following options may be excercised during the period of performance. These options would include additional meetings, coordination and progress reports as defined in Task 4 and Task 5.

Option 1. Amended Clean Water Act 404(b)(1) Analysis and Report: Based on the analyses carried out in Task 3, The Contractor shall amend the CWA 404(b)(1) report included in the 2013 EIS. Once accepted by the government, the amended report shall be subsequently included as an appendix to the ADSEIS, and subsequent SEIS submittals in this PWS.

Option 2. Clean Air Act Compliance and Report: The Contractor will carry out an analysis of construction emissions for Alternative X. If the Contractor determines that construction emissions for Alternative X would exceed de minimus thresholds for non-attainment pollutants, the Contractor shall prepare a conformity determination in accordance with the General Conformity Rule for Alternative X. The General Conformity Rule is the enactment of the conformity provision established in the CAA requiring federal facilities to determine if federal actions are within set EPA air pollution limits.

The contractor shall provide an Administrative Draft Air Quality Report to be included as an appendix to the ADSEIS, and subsequent SEIS submittals in this PWS, for review by the Government. This report shall include all documentation used to complete the air quality analysis above. The report shall also include monitoring protocols, discussion of model parameters, tables, calculations, significant correspondence, etc.

Option 3. Biological Assessment for Endangered Species Act Section 7 Consultation: The Contractor shall utilize current, existing information to identify the listed and special status species potentially affected by the project, and an approach (informal or formal) to demonstrate Alternative X compliance with existing BOs or identify the need for new consultation. The Contractor shall document findings and recommended courses of action by developing an updated BA. The BA prepared in support of the 2013 EIS may serve as a foundation for this new BA. The Contractor shall prepare a Sec 7 consultation package. The Contractor shall provide support during the consultation process. The Contractor shall respond to initial Government and agency comments and amend the BA and consultation package as needed. The Contractor shall provide an Administrative Draft BA to be included as an appendix to the ADSEIS. Refinements to the BA and consultation package shall be included in subsequent SEIS submittals in this PWS, for review by the Government.

Option 4. Mitigation Monitoring and Adaptive Management Plan: The Contractor shall prepare an Adminstrative Draft mitigation monitoring and adaptive management plan to be included as an appendix to the ADSEIS, and subsequent SEIS submittals in this PWS, for review by the Government.

Option 5. Prepare ADSEIS Template and Notice of Intent (NOI): The Contractor shall provide the Government with a table of contents and a template for the affected environment and environmental consequences chapters. The document outlined in the table of contents should provide for analyses of the environmental issue areas preliminarily identified in Section 2.3, as well as any others that the Contractor believes should be addressed in the document. The template shall also include completed chapters identifying the Purposed and Need of Alternative X. The template shall be submitted to the Government for a 1 week review. The Contractor shall incorporate comments from the Government review into the ADSEIS.

The contractor shall prepare a draft NOI for publication in the Federal Register according to USACE protocols. The NOI shall be submitted to the Government for a 4 week review The Contractor will incorporate comments from the Government review and prepare a final NOI for publication.

Option 6. Prepare ADSEIS: The Contractor shall prepare the ADSEIS, incorporating the general concept designs provided by the Government, and a summary of the analyses carried out in Task 3, as well as their results. The ADSEIS shall also include a matrix of recommended mitigations and specific best management practices. Text shall be complete, clear, concise, and grammatically correct in a manner suitable for reading by persons not professionally trained for the technical subject discussed.

The ADSEIS shall incorporate preliminary and pre-final studies and reports. The ADSEIS document shall be provided electronically for a two week review by government personnel. At the end of the Government review period, the Contractor shall prepare a comment matrix that displays government reviewer comments by line and page number. The revised chapters and consolidated comment matrix shall be electronically transmitted to the review team at least five working days prior to the ADSEIS In Progress Review (IPR).

Option 7. ADSEIS IPR: The ADSEIS IPR shall be held via webinar and scheduled by the Government. At the IPR, the Contractor shall accomplish changes and revisions to the document per comments received and discussion at the IPR, as directed by the Government. The Contractor will also capture responses to comments in the consolidated comment matrix. To facilitate meeting progress, the Contractor shall make recommended grammatical or language changes to the ADSEIS prior to the IPR as part of the QA/QC process and shall annotate as “completed” in the master comment matrix.

The Contractor will also record key decisions made during the call.

Option 8. Prepare DSEIS: The Contractor shall prepare the DSEIS suitable for distribution to the public and external government agencies, incorporating responses to comments agreed to at the ADSEIS IPR. The DSEIS shall incorporate preliminary and pre-final studies and reports. The DSEIS document shall be provided electronically for review by government personnel.

At the end of the Government review period, the Contractor shall prepare a comment matrix that displays government reviewer comments by line and page number. The revised chapters and consolidated comment matrix shall be electronically transmitted to the review team at least five working days prior to the DEIS IPR.

Option 9. DSEIS IPR: The Contractor shall participate in a DSEIS virtual/teleconference review meeting scheduled by the Government. In order to facilitate discussions, prior to the conference the Contractor shall prepare a comment-response matrix for review during the call. The results of the review will be used to finalize the content of the DSEIS. The Contractor will record key decisions made during the call.

Option 10. Check Copy DSEIS, Notice of Availability (NOA), Public Release Announcement: The Contractor shall provide electronically a Check Copy DSEIS, NOA packet, and public release announcement within one week of the DSEIS IPR. The Government will review and validate that the documents are ready for staffing. The Check Copy DSEIS shall incorporate all comments and changes recommended and agreed to at the IPR. The Contractor shall work with the Government in developing and submitting the public release announcement. The public release announcement will include the date, time and location of the public meeting as well as the due date for comments and will be staffed and approved per current USACE regulations. The review period for the DSEIS shall be 45 calendar days following publication of the notice by the EPA in the Federal Register.

Option 11. DSEIS Printing, Publication, and Distribution: Following Government approval, the Contractor shall finalize and submit the final Microsoft Word (Microsoft

365) and PDF (Adobe Acrobat Pro) electronic copy of the DSEIS. The Contractor shall also print up to 50 paper copies and CD’s of the DSEIS and distribute to Government reviewing offices and stakeholders, Federal Agencies, Native American tribes and organizations, and requesting interested parties and the public, as directed by the Government. The Contractor shall print and include USACE-signed copies of the public release announcement with all DSEIS paper copies and CD’s distributed. Finally, the Contractor will prepare public release announcements for mailing based on a mailing list to be provided by the Government. The Government will provide USACE envelopes for the Contractor to affix address labels to and insert the announcement letters in. The Government will then mail the announcements.

Option 12. DSEIS Public and Agency Meetings: The Contractor shall arrange, organize, and conduct up to two DSEIS meetings in the vicinity of Reno and/or Sparks Nevada over a one-week period. Government POCs will provide guidance and acceptability on the locations, dates, and venue for the meetings. Contractor coordination for each meeting shall include logistical support, facility reservation, venue set-up (tables, microphones, setup of up to 7 posters), facilitator, and court recorder, as necessary. The Contractor will be expected to participate with the Government in a “dry run” of the public meeting on the day prior to the actual meeting.

The Contractor shall be responsible for recording the actions and discussion at each meeting. The public will have the opportunity to submit comments in writing or verbally to the court recorder. The court recorder shall record and take statements at the meeting. The Contractor shall be responsible to submit a public comment summary report and the court recorder written and electronic transcripts within two weeks of the meetings. The Contractor shall prepare and submit public and agency comments received at the conclusion of the DSEIS review period in a comment/response spreadsheet.

Option 13. DSEIS Public Comments and Responses: Within two weeks following completion of the DSEIS review period, the Contractor shall prepare and provide electronically a DSEIS public review summary report containing significant agency or public concerns, all comments received, draft responses to the comments, and a comment matrix that displays by section and page number all public/agency comments received on the document and Government response status. There will be a one week review period for government personnel prior to the FSEIS IPR.

Option 14. Prepare FSEIS and Draft Record of Decision (ROD): Based on the strategy outlined in the Response to Comments Summary, the Contractor will prepare a FSEIS and draft ROD. The FSEIS will include finalized versions of the impact analysis, mitigation measures and BMPs. The Contractor will also provide updated 404/401, and air quality analysis, as appropriate. The FSEIS will also reflect the results of the Section 7 ESA consultation process, and the resultant product, whether it be a biological opinion or letter of concurrence, will be included as an appendix to the FSEIS.

The draft ROD will include discussions of important studies and surveys, consultation and coordination findings and results, and specific mitigations and best management practices to be adopted, to include a mitigation funding matrix. The FSEIS document shall be provided electronically for a two-week review by government personnel. The Government will review and provide a single set of agency comments prior to the FSEIS IPR Conference.

Option 15. FSEIS IPR Conference: At the IPR, the Contractor shall capture and accomplish changes and revisions to the document, as directed. To facilitate meeting progress, the Contractor shall make recommended grammatical or language changes to the FSEIS prior to the IPR as part of the QA/QC process and shall annotate as “completed” in the master comment matrix. The Contractor will also record key decisions made during the call.

Option 16. Check Copy FSEIS, NOA Packet, and Public Release Announcement:

The Contractor shall provide electronically the Check Copy FSEIS, completed consolidated comment matrix, NOA packet, and public release announcement within two weeks of the FSEIS IPR. The Government will review and validate that the documents are ready for staffing. The Check Copy FSEIS shall incorporate all comments and changes recommended and agreed to at the IPR. The Contractor shall work with the Government in developing and submitting the public release announcement. The Contractor shall coordinate with local newspapers for publication of the release when directed by the Government. The waiting period for the FSEIS shall be 30 calendar days following publication of the notice by the EPA in the Federal Register.

Option 17. FSEIS Printing, Publication, and Distribution: Requirements and responsibilities shall be similar as described above for the DEIS, with printing and distribution requirements at Task 16 above.

Option 18. Draft Final ROD Review: Within one week following completion of the FSEIS waiting period, the Contractor shall submit the draft Final ROD to the Government, incorporating pertinent comments received, as identified by the Government, during the waiting period, for a final one-week review. Following the end of the Government review period, the contractor will revise the ROD to address the Government comments. The revised ROD and consolidated comment matrix shall be submitted to the Government for staffing of the ROD leading to publication in the Federal Register.

Option 19. Administrative Record (AR): The Contractor shall prepare an electronic administrative record that archives all documentation, including correspondence, personal contacts, studies, surveys, etc., generated and/or referenced during preparation of the DEIS and FEIS. The AR is the entirety of the information and data relating to Government decision-making process and relied upon to support the FEIS- ROD preparation and analysis. Information shall include public comments, emails, presentations, trip reports, NEPA documentation with supporting documents, letters, background and historical environmental reports, biological and other scientific reports and studies, official reports, and other documents as needed

This task shall be accomplished within 60 days of FSEIS-ROD approval. The Contractor shall collect, compile, organize and merge all records into one AR. The AR shall be organized as an accessible file indexed by topic. The AR shall be chronological and documents identified in a manner that can be searched. The AR shall be electronically searchable by date, subject/keyword, and author. The Contractor shall create up to 3 copies of the AR on CD-ROM with the source file (adobe acrobat) included. The CD- ROM shall include 1) a Table of Contents displaying the organization of the AR, 2) acquired supporting documents in an electronic format, and 3) electronic copies of the FEIS-ROD documents.

3. REPORTING:

All deliverables generated under this order shall be submitted to the Government Environmental POC and Contracting Officer’s Representative (COR) for review. Upon addressing review comments for deliverables made on the draft version, and upon Government approval, the Contractor shall produce a final version of the document.

3.1 General Submittal Requirements: Unless specified otherwise in this solicitation, all documents pertaining to this task order shall be provided to the Government in both hard copy and electronically. The Government will only accept the final product for full operation without conversion or reformatting. Review submittals shall be made in Microsoft Word format. Final submittals shall be made in PDF format.

All text shall be prepared in a Word compatible format and bookmarked to allow ease of navigation. All spreadsheets shall be prepared in an Excel compatible format. Spatial data and maps generated in support of a document shall be generated and delivered in ArcGIS 10.4.1 compatible format and meet the spatial data requirements according to current USACE policy. Graphics must be in a format compatible for use with Windows based personal computers and html websites. Graphics should also be formatted to allow import into Microsoft Office software products. Public meeting displays shall be produced with software compatible with USACE computer systems. Schedules shall be produced and delivered in Microsoft Project format and in Adobe .pdf format. CD's should contain install files for the latest version of Adobe Acrobat Reader and a "README" file that can be opened on both PC and Mac computers. The Contractor shall provide a backup of all data and computations used in support of work performed under this task order.

3.2 Format and Content of Documents: The Contractor shall prepare documentation in accordance with the instructions described above and similar formats of samples provided by the Government. The Contractor shall notify the Contracting Officer of any missing data. The format shall be developed in the following manner:

Page size. Page size shall be 8 ½" x 11". Larger pages (if used for tables, etc.) shall be folded to 8 ½" x 11".

Line spacing and printing. Narrative material shall be typed with lines of type at 1-½ spaces. Draft materials may be doubled spaced to allow for comments. Correction fluid shall not be used for changes in typed matter of the final submittals. Originals shall be furnished using one side of the sheet; however, the additional required copies may be printed on both sides of the sheet.

Margins. Margins for 8 ½" x 11" paper at the binding edge shall be 1 ½" and not less than 1" at the outer edges. Top and bottom margins shall not be less than 1".

Page numbers and headings. Pages shall be numbered consecutively with Arabic numbers with the page number placed in the middle of the bottom margin. When both sides of a sheet are printed, even number pages shall be on the back of odd number pages. Each major section of the report shall start on a new page. Capitalized section headings shall be centered on the page.

Cover. Document covers shall be of hard stock. The project name, submittal date, name of agency, and any other appropriate identifying data shall be shown on the front of the document. Binding shall be by plastic binders so that additional or revised material may be inserted.

Word Processing. All documents shall be created and stored electronically for printing on 8 1/2" x 11" paper in black-and-white format. All text shall be created in Microsoft Word format. Times New Roman 12 pt font shall be used on all documents.

Credits. The use of credit lines, by-lines, logotypes, insignia, and similar forms of identification of the Contractor shall be limited to one reference on the title page.

Maps or Drawings. Drawings, photographs, and text shall be of a quality suitable for reproduction. Map figures shall meet current SDSFIE Army Gold standards for Computer Aided Design (CAD) and Geographic Information Systems (GIS) requirements and format. All maps, data layers, and metadata shall be deliverables under this task order. Maps and drawings shall be of good quality, consistent format and must include a North arrow, scale, title block, and legend. Maps shall be either on 8 ½" x 11" or 11" x 17" format. Larger pages shall be folded to 8 ½" x 11". All maps shall be prepared to allow reproduction in black-and-white format. The title block of all drawings shall contain the name of the project, date, and subject of the drawing. All drafting shall be done to scale that will provide a clear reproduction. Crowding of detail and lettering shall not be acceptable. Use of stick-on’s for north arrows and graphic scales is acceptable. Graphic scales shall be used on all drawings and placed below the view to which they pertain.

Photographs and Illustrations. Good quality color photographs shall be used showing general views of appropriate subjects to include in the main text. All photographs shall be annotated to describe location and/or significant features. All line illustrations shall be carefully drawn with scale, if appropriate, title block, north arrow, and other pertinent features.

Preliminary Documents. Each version of the EIS and ROD shall be typed 1-1/2 spaced on one side of the paper with the margins set for reproduction on both sides of the paper. Each line shall be numbered to facilitate review of the document. The Contractor shall mark all draft and preliminary documents as “Draft Deliberative Process for Official Government Use Only.”

Compact Disk and Hard Copies. The Contractor shall print or create up to 3 hard copies and 3 CDs of each version of the EIS, if requested by the Government. CDs will include labeling and disk case. All Adobe Acrobat files shall include bookmarks denoting significant sections within the document and shall be text searchable. Adobe Acrobat files shall be produced in two sizes – one larger size to allow for high quality graphics to be utilized on the CD, and another smaller size (2-3 MB maximum) to allow for easy downloading from a website.

4. MISCELLANEOUS INSTRUCTIONS:

4.1 Safety Requirements: The contractor shall provide for the protection of the lives and health of employees and other persons; preventing damage to property, materials, supplies, and equipment; and avoid work interruptions. For these purposes, the contractor shall:

Comply with Federal and California OSHA Safety and Health Regulations Comply with pertinent provisions of the Corps of Engineers' EM 385-1-1

4.2 Release of Information: The contractor shall obtain approval from the Government prior to release of any information received in the performance of this task order or developed pursuant to this task order. All inquiries regarding the release of such information shall be referred to the Government POCs and the COR.

4.3 Invoices and Payment:

4.3.1 Contract Payments: The Government will pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract. Payment will be made as indicated in the contract's Payment Schedule, not on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

4.3.2 Invoices: Invoices shall be submitted upon completion of tasks as outlined in the Contract. The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the completion of the work actually performed under this PWS. Payment shall be made as indicated in the Contract's Payment Schedule, not on a percentage of completion. Deliverables as defined in the Contract must be accepted by the Government before payment will be made.

Invoices shall be submitted to:

USAED, FINANCE CENTER

ATTN: CEFC-FP

5722 Integrity Drive Millington, TN 38054-5005

USACE, Sacramento District

ATTN: CESPK-PM-C, NAME

1325 J Street, 9th Floor Sacramento, CA 95814-2922

One copy of each invoice with all required information including any necessary supporting documentation to:

USACE, Sacramento District

ATTN: CESPK-PDR, NAME

1325 J Street, 10th Floor Sacramento, CA 95814-2922

The contractor's name and address on the invoice shall match the contract, and information in SAM.gov. If the contractor's address changes, the contractor shall notify the COR and the Contracting Officer immediately. If the name and address do not match exactly, the invoice will be rejected, delaying payment.

5. SCHEDULE/DELIVERABLES

This solicitation requires the Contractor to meet the following submittal schedule.

Identified task durations are time requirements for each task. Project duration is for total project time requirements and considers concurrent tasks. Refer to task descriptions for discussion of relationship of deliverables with other tasks.

Task Deliverable Quantity/Type Deliverable Date

Base Contract

Task 1 - Project Kickoff Meeting

Meeting Notes/Decisions Memorandum

1 electronic copy submitted via email

7 days after Task Order award

Task 2 - Review Existing Documents

List of documents and information reviewed

1 electronic copy submitted via email

30 days after the Kickoff meeting

Task 3 - Analysis of Environmental Effects

Draft Analysis of Environmental Effects (AEE) Report (aka Admin Draft of Environmental Consequences Chapter of the SEIS)

- AND IF NO SEIS: -

Draft Final and Final AEE Report

1 electronic copy submitted via email

120 days after Kickoff meeting

Task 4 - Meetings and coordination

Participation in Monthly meetings and weekly coordination calls with environmental lead

Monthly Meeting attendance (in-person at Sacramento, or via telecom) of up to 3 people for 2 hours; 2 hours of coordination calls per week. Up to 18 meetings. Billable monthly.

As scheduled by the Government throughout the period of performance for the duration of the contract

Task 5 - Progress Reports

Monthly progress reports

1 electronic copy per month submitted via email. Up to 18 reports.

Billable monthly.

7 days following the end of each month for the duration of the contract

Options

Option 1 - Amended Clean Water Act 404(b)(1) Analysis and Report

Admin draft amended 404(b)(1) analysis report

1 electronic copy submitted with Admin draft SEIS

Option 2 - Clean Air Act Compliance and Report

Admin draft CAA Compliance Report

1 electronic copy

Option 3 - Biological Assessment for Endangered Species Act Section 7 Compliance

- Admin draft BA

- Final BA and Sec 7 Consultation Package if needed, and refined as needed

1 electronic copy

Option 4 – Mitigation Monitoring and Adaptive Management Plan

Admin draft Mitigation Monitoring and Adaptive Management Plan

1 electronic copy

Option 5 - Prepare NOI and ADSEIS Template

Draft and Final NOI ADSEIS Template

1 electronic copy submitted via email

15 days after optioned.

Option 6 - Prepare

ADSEIS

Admin draft SEIS and appendices

1 electronic copy submitted via email

30 days after optioned.

Option 7 -

ADSEIS IPR

Consolidated comment/response matrix and memorandum for record summarizing decisions made at the IPR

1 electronic copy submitted via email

Option 8 - Prepare

DSEIS

DSEIS 1 electronic copy submitted via email

30 days after ADSEIS IPR

Option 9 - DSEIS

IPR

Consolidated comment/response matrix and memorandum for record summarizing decisions made at the IPR

1 electronic copy submitted via email

7 days after the DSEIS IPR

Option 10 - Check copy DSEIS, NOA, Public Availability Notice

DSEIS, NOA, Public Availability Notice

1 electronic copy of each submitted via email

14 days after DSEIS IPR

Option 11 - DSEIS Printing and Distribution

DSEIS, NOA, Public Availability Notice

1 electronic copy of each 50 paper copies of

DSEIS

50 CD’s of DSEIS 300 paper copies of availability notice

14 days after Government approval of check copy DSEIS, NOA, Public availability notice

Option 12 - DSEIS Public & Agency Meetings

Logistical support, facility reservation, venue set-up (tables, microphones, setup of up to 7 posters), facilitator, and court recorder for 2 public meetings.

2 meeting venues 7 posters 1 facilitator 1 court recorder Miscellaneous meeting supplies

2 meetings within the 45-day public review period of the

DSEIS.

Option 13 - DSEIS Public Comments and Responses

Draft Public review summary report

1 electronic copy submitted via email

14 days after the close of the public review period

Option 14 - Prepare FSEIS & Draft ROD

FSEIS and Draft

ROD

1 electronic copy of each submitted via email

30 days after the close of the public review period or 14 days after completion of Section 7 ESA consultation, whichever is later

Option 15 - FSEIS IPR Conference

Consolidated comment/response matrix and memorandum for record summarizing decisions made at the IPR

1 electronic copy submitted via email

14 days after electronic submittal of the FSEIS and Draft ROD

Option 16 - Check copy FSEIS, NOA, Public Release Announcement

FSEIS, NOA, Public Availability Notice

1 electronic copy of each submitted via email

14 days after FSEIS IPR

Option 17 - FSEIS Printing and Distribution

FSEIS, NOA, Public Availability Notice

1 electronic copy of each 20 paper copies of

FSEIS

20 CD’s of FSEIS 100 paper copies of availability notice

14 days after Government approval of check copy FSEIS, NOA, Public availability notice

Option 18 - Draft Final ROD and Final ROD plus comment response matrix

Draft Final ROD and Final ROD plus comment response matrix

1 electronic copy of each submitted via email

14 days after FSEIS waiting period

Option 19 - Administrative Record

Administrative Record

Reference Task 24 description for quantity/type of submittal

60 days after FSEIS/ROD approval

6. AUTHORITIES/TECHNICAL DIRECTION: The Contractor shall take no direction from any government employee or any person other than the Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the contractor before the contractor will act upon those changes. The contractor will comply with the changes clause of this contract when the contractor believes direction has been given from persons other than the Contracting Officer that equate to a change by notifying the Contracting Officer. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer.

Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

7. PERIOD OF PERFORMANCE: The period of performance, including submission of all required data and information, shall be for 18 months from task order award.

8. SPECIAL CONSIDERATIONS

8.1 Non-Personal Services: The Contractor, as an independent Contractor and not as an employee of the Government, shall provide personnel to perform non-personal services in accordance with the Performance Work Statement. The Government will not supervise the Contractor employees. The USACE COR and/or COTR will provide task direction to the Contract manager only.

8.2 Travel: Travel shall be in accordance with the Joint Travel Regulations.

8.3 Staffing: The Contractor shall provide sufficient personnel to fulfill the requirements of the PWS.