Attachment 3 - Reports and Deliverables VPO 2025.docx

DELIVERABLES/ REPORTING REQUIREMENTS

In addition to any reports or deliverables required by the other terms of this award, the contractor shall prepare and submit the following reports during the period of performance of this project.

In fulfillment of this effort, the Contractor shall complete the following deliverables. All deliverables shall be submitted to the COR, unless otherwise agreed upon.

Some tasks described in this SOW involve the submission of documents, papers, reports, slides to the COR. For each of these deliverables the Contractor shall meet with the COR and present a project plan with recommended delivery date. The COR shall assign due dates for specific tasks and deliverables based on these recommendations and the FIC priorities.

A. DELIVERABLES

1. Pre-task Planning Reports

For each new Project Assignment, the Contractor will schedule and attend an initial meeting with the COR, the designated Task Leader, and appropriate contract staff. This meeting will be for the purpose of discussing the Project Assignment objectives, the expectations and requirements of the FIC/NIH, potential problems and cost estimates. Within five (5) working days of each planning meeting, the Contractor will submit a draft Work Plan to the COR. Within five (5) working days after submission of the draft work plan, the COR will reply with comments, which the Contractor will incorporate into the Work Plan. The Contractor will finalize the Plan and forward it to the COR for approval.

2. Completion Reports:

Upon completion of each month or quarter, the Contractor will prepare and submit to the COR documentation that the Project Assignment is completed and the total costs. The report will list Project Assignment title, Project Manager, start and completion dates, brief description of the Project Assignment, a detailed account of all services provided, records of any problems experienced, and a detailed breakdown of costs associated with the performance of the Project Assignment.

3. Monthly Reports:

On the 15th working day of each month, the Contractor will submit a narrative progress report. The narrative report will contain:

1. Agency (NIH or FDA).

2. Agency (Point of Contact).

3. Traveler’s Name.

4. Traveler’s Organization (Institute, Center, or Agency).

5. Date Received.

6. Departure Date.

7. Type of Service.

8. Cost.

This report will be delivered to the Program manager and the COR.

In addition, the Contractor may be required to give timely and accurate reports on the status of any Assignment at any point in each month at the request of the COR or CO.

4. Annual Reports:

On a yearly basis, beginning thirty days after the one-year anniversary of contract award, the Contractor will submit to the CO and COR an Annual Report that includes:

· a description of the significant activities and accomplishments that have occurred in the preceding year, problems encountered, and the resolution of those problems;

· a statistical summary of all tasks (cumulative costs, cost analyses, and trends) from the past year.

5. Final Report:

At the conclusion of the contract, the Contractor will submit a Final Report that summarizes the highlights and accomplishments for the duration of the Contract. The Report will contain an overview as well as a section providing details for each of the Task Areas and all subtask areas. Statistical summaries of all activities (cumulative costs, cost analyses and trends) will be reported by year. The Final Report will also detail any problems encountered and the resolution of those problems, as well as recommendations and conclusions based on experience and the results obtained over the course of the contract. The Final Report is due one month following the conclusion of the contract.

B. REPORTING SCHEDULE

The Contractor will utilize the Schedule of Deliverables shown below to develop, execute and maintain timely submission of all deliverables as required by this Delivery Order. The Deliverables Schedule will be used by the NIH COR, CO, and Contractor to monitor timely progress under this Delivery Order.