Attachment 3 PWS - Tower Mountain Project_v2.docx

ATTACHMENT A

DSW Tower Mountain Generator, ATS, and MTS Startup & Testing Service

Performance Work Statement

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

Tower Mountain Generator and Transfer Switch Start Up & Testing Service

1. GENERAL

1.1. SCOPE OF WORK

The Western Area Power Administration (Western), Desert Southwest Region (DSW), requires a contractor to perform generator and transfer switch start-up and testing at Tower Mountain microwave site located near Crown King, Arizona. This is an escorted activity. The required services, as described further in this Performance Work Statement (PWS) include but are not limited to the following: Install, startup, and testing of back-up generator and associated equipment. DSW and the Government are used interchangeably in this document, and all have the same meaning.

1.2. Background

WAPA is a federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 17 states. The Desert Southwest Region is one of four regions of the Western Area Power Administration. Desert Southwest customer service region markets federal hydroelectric power to nearly 70 municipalities, cooperatives, federal and state agencies, and irrigation districts.

Most power sold by the Desert Southwest Region is generated from power plants operated at Hoover, Parker, and Davis dams. Power is also marketed from hydroelectric projects in the Bureau's Upper Colorado Region and the federal portion of power generated at Navajo Generating Station near Page, Arizona.

The Desert Southwest Region also operates and maintains more than 40 substations and 3,100 miles (4,950 kilometers) of transmission lines to keep the system running reliably. Our partnerships with our customers allow us to help them quickly restore service to local residents after storms or other major system disturbances.

1.3. Location

34° 14’ 04.5” N, 112° 22’ 03.0” W – Yavapai County, 86343

1.4. Government Personnel

1.4.1. The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. The CO is the only person authorized to make any changes in the prices, terms, or other conditions of the contract.

1.4.2. The Contracting Officer’s Technical Representative (TR) is responsible for giving the contractor any special technical instructions or guidance necessary to ensure contract execution. The TR has no authority to alter the terms of conditions of the contract.

1.5. Contractor Personnel

1.5.1. The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.5.2. The contractor shall have a competent on‑site representative authorized to act on behalf of the contractor, available to the CO or TR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English.

1.5.3. No unauthorized personnel are permitted on the premises.

1.6. Hours of Work

Normal work hours for Maintenance personnel are from 7:00 a.m. to 4:30 p.m. daily, Monday through Thursday. Maintenance personnel from DSW will escort contractor on-site, so the normal work hours shall be taken into consideration in developing the installation schedule (See paragraph 1.7.3. below). Differing from this schedule may be authorized on a case-by-case basis with the TR’s or CO’s prior approval. CO approval shall be requested for any changes to the schedule that may impact the overall period of performance.

1.7. Submittals.

1.7.1. Safety Plan. A Safety Plan is required to be submitted to the CO and TR no later than 10 calendar days after contract award. Western’s approval of the plan is required prior to the commencement of work. See section 1.14.6 for additional information.

1.7.2. List of Employees. Contractor shall furnish names of all personnel performing work on this contract no later than 10 calendar days after contract award. List of employees shall be submitted to the CO and TR no later than 10 calendar days after contract award. No unidentified or unauthorized personnel shall be allowed or permitted on the work site. The contractor shall certify all on-site personnel are US Citizens.

1.7.3. Work Schedule. Contract shall submit a proposed work schedule to the CO and TR no later than 10 calendar days after contract award. Western’s approval of the work schedule is required prior to the commencement of work.

1.8. Compliance with Regulations

In performing the work required by this Contract, the Contractor shall comply with all applicable Federal, State, and local laws and regulations.

1.9. Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.10. Materials, Equipment and Storage

1.10.1. The contractor shall furnish all materials and supplies required for the performance of work under this contract.

1.10.2. The contractor shall determine and furnish all equipment required for the performance of the work under this contract. All equipment shall comply with applicable OSHA guidelines and shall be in good operating condition. The contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations.

1.10.3. The contractor shall provide off-site storage space for its materials and equipment. Materials and equipment shall not be stored on Western property.

1.11. Interference with Business

The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional work as may be directed by the TR. The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.12. Government Furnished Property, Equipment, Materials and Utilities

1.12.1. The Government will provide electrical power at sites with existing power outlets for the operation of equipment as necessary to perform services. Contractor shall furnish and provide power for those sites without electrical power.

1.12.2. The Government will provide water at sites where it is available from an existing outdoor source. Contractor shall furnish and provide water for those sites without existing water.

1.12.3. Sanitation facilities are available at some sites.

1.13. Security of Facilities (escorted and unescorted)

Security of Government facilities is a shared responsibility of all employees, both Federal and contractor.

1.13.1. Contractor personnel shall be alert to surroundings and notify the CO, TR, DSW Safety/Security Office, or on-duty contractor security staff after hours of suspicious activity, including unescorted persons who do not have a visitor’s badge, or known or suspected unauthorized removal of Government property from the facility.

1.13.2. Contractor personnel shall notify the CO, TR and DSW Safety/Security Office, or on-duty contractor security staff after hours, if they have any security issues or concerns.

1.13.3. Contractor personnel shall not prop open doors, and when entering or leaving the complex shall ensure that doors and gates are secure. Contract staff shall notify the DSW Security Manager if they are unable to secure a door or gate.

1.13.4. The Government may require immediate removal of the employee from the contract and the job site for conduct issues deemed by the Government to be serious (for example, violent behavior or comments, theft, misuse of Government equipment, unsafe work practices, fraudulent activity, etc.).

1.14. Safety

1.14.1. The Contractor must comply with all applicable federal, state, and local safety, health and industrial codes, including Department of Labor Occupational Safety and Health Standards under 29 CFR 1910 and 29 CFR 1925. Where conflict exist, the most stringent requirement shall apply. The United States government is liable only for negligence on the part of its employees in accordance with the Federal Government.

1.14.2. The contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements in alignment with applicable standards and regulations.

1.14.3. The contractor shall maintain an accurate record of and shall immediately report to the TR and the CO, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract.

1.14.4. The contractor shall ensure that all employees assigned to perform work under this contract are properly trained and qualified to carry out all duties associated with the contract. This includes but is not limited to training on safety, hazard identification and mitigation, equipment operation, proper use of personal protective equipment (PPE), and any task-specific or regulatory training required to meet federal, state, and local laws and standards. The Contractor is responsible for maintaining current training records and certifications, which shall be made available for review by the CO or COR upon request. No employee shall perform work without completing the required training.

1.14.5. The contractor shall report all near misses to the CO, TR within 24 hours of the occurrence. These near-miss reports, identifying the nature of the hazard and the corrective actions which have been implemented to prevent a reoccurrence in the future, may be generic, with no mention of individual employees involved in the incident. Near-miss reports are used as an information tool and are distributed regionally.

1.14.6. The contractor shall submit safety plan, including, but not limited to, the following: A safety policy statement, procedures for enforcing safety and health regulations; employee training requirements; safety meeting/briefing requirements; emergency response and medical care plan; hazard identification and mitigation; accident reporting and investigations; inspection and audit requirements; furnishing and use of personal protective equipment; weather and adverse conditions; site-specific considerations.

1.15. Environmental Requirements

1.15.1. The contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, and current Western policies and procedures.

1.15.2. The contractor shall dispose of or recycle hazardous, universal, and non-hazardous waste material in accordance with all applicable Federal, State, and local laws, regulations and ordinances and current policies and procedures identified by Western. Wastes shall be reduced by recycling, reusing, or reprocessing to the maximum extent practicable.

1.15.3. Hazardous, Universal, and Non-Hazardous Wastes. The contractor shall manage hazardous, universal, and non-hazardous wastes in accordance with all applicable State, Federal and Local regulations, and existing policies and procedures identified by Western.

1.15.4. Contractor’s Liability for Regulated Material Incidents. The contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and pesticides) attributable to its employees’ actions or the actions of its subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

2. Scope of Work

Contractor shall provide certified generator mechanic, electrician, qualified, trained, skilled personnel for…

2.1. Installation of a new Cummins 45kW propane standby generator, Cummins automatic transfer switch, manual transfer switch, and receptacle for plugging in a wheeled generator.

2.1.1. Set new MTS and CAM-LOCK on existing wall.

2.1.2. Remove existing generator from building.

2.1.3. Fill opening where generator exhaust exited the building.

2.1.4. Remove existing ATS, alarm cabinets, conduits, and conductors.

2.1.5. Install new ATS in the same location as the existing ATS.

2.1.6. Remove existing ATS and conduit.

2.1.7. Install new conduit and wire to existing panel, new MTS, and CAM-LOK.

2.1.8. From MTS dig a new trench and install new conduit to new generator location.

2.1.9. From existing panel install conduit for charger and heater circuit.

2.1.10. From ATS install conduit for remote start.

2.1.11. From alarm location install conduit for remote start.

2.1.12. From alarm location install conduit for alarming.

2.1.13. Install new concrete pad for new generator.

2.1.14. Install all new wiring from conduits and connect to new generator.

2.1.15. Install new trench for ground ring around generator pad and connect to gen frame.

2.1.16. Trench and install new pipping for propane line from existing propane tank to new generator.

2.1.17. Install propane new regulators and flex as needed.

2.1.18. Trench and install new conduit for propane level sensor.

2.1.19. Backfill all trenches.

2.1.20. Install ice bridge over generator.

2.1.21. Install outdoor receptacle rated for 100kW rolling generator.

2.1.22. Transport new generator and ATS from WAPA’s Phoenix office to site.

2.1.23. Transport old generator and ATS from site to WAPA’s Phoenix office.

2.2. Startup and Testing

2.2.1. Test Human Interface on transfer switch and generator for proper functionality.

2.2.2. Test all emergency stops.

2.2.3. Test loss of AC power transfer to generator (make sure generator starts and transfer switch is supplying power via generator).

2.2.4. Test return of AC power transfer back to shore power (make sure generator stops and transfer switch is supplying power via shore power.

2.2.5. Test all supply points to make sure generator and transfer switch are supplying the proper amount of voltage/current/ and power.

2.2.6. All I/O points will be verified as operating correctly for statuses to the RTU.

2.2.7. Testing will be witnessed by a WAPA Employee, documented, and a copy will be provided to WAPA.

2.3. Warranty

2.3.1. All parts are to be covered by their manufactured warranty or better. Contractor will warranty their workmanship and any damages as a result of their workmanship.