Attachment 3-PWS Natural Gas Leak Survey.pdf

PERFORMANCE WORK STATEMENT

FOR

NATURAL GAS LEAK DETECTION SURVEY

at

Altus AFB, OK

OPR: 97th Civil Engineer Squadron (CES) Contract Officer Representative Office (CEOES)

401 L Avenue, Bldg 358 Altus AFB, OK 73523

Kathleen.hendrickson.1@us.af.mil Raeleen.grahn.1@us.af.mil Clifford.flynn@us.af.mil

DSN: 866-7756/5675/5674

Commercial: 580-481-7756/5675/5374

DATE: 15 Jul 2024

Revision: 1 mailto:Kathleen.hendrickson.1@us.af.mil mailto:Clifford.flynn@us.af.mil

TABLE OF CONTENTS

NATURAL GAS LEAK DETECTION SURVEY

1. DESCRIPTION OF SERVICES- NON-PERSONAL 3

1.1. Basic Services 3

1.2. Survey Procedures 4

1.3. Verbal Reporting During Survey 5

1.4. Final Inspection and Site Tour 5

1.5. Final Report 5

1.6. Government Requested “Additional” Survey 5

2. PERFORMANCE MONITORING 6

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES 6

3.1. Government Furnished Property 6

3.2. Government Furnished Services 6

3.3. Damage to Government Facilities and Property 6

4. GENERAL INFORMATION 6

4.1. Contractor Furnished Items and Services 6

4.2. Contractor Personnel 7

4.3. Contractor Special Qualifications 7

4.4. Safety 7

4.5. Security Requirements 7

4.6. Hours of Operation 8

4.7. Contractor Environmental Awareness Training 9

4.8. Invoicing 9

5. APPENDICES 10

APPENDIX A – Pre-Enrollment Process for Altus AFB Background Checks 11 APPENDIX B – AF FORM 1687 - Leak/Failure Data Report 12 APPENDIX C – Natural Gas Distribution System Sample Map 14 APPENDIX D – Survey Dates and Schedule Example 15

PERFORMANCE WORK STATEMENT (PWS)

NATURAL GAS LEAK DETECTION SURVEY

1. DESCRIPTION OF SERVICES - NON-PERSONAL. This contract is for non-personal services to the Government to perform the annual Natural Gas Leak Detection Surveys. The Contractor shall provide all management, tools, materials, equipment, transportation and personnel necessary to perform a Natural Gas Leak Detection Survey on 146,760 linear feet (LF) of natural gas distribution system lines on the grounds of the Commercial/Industrial areas of Altus AFB, Oklahoma. The Contractor shall identify, mark with a flag, report and record all leak locations on the required report. The survey shall be in accordance with the latest United States Department of Transportation Guidance Manual for Operators of Small Natural Gas Systems and comply with Federal, State and local regulations for leak detection surveys and reporting services.

1.2. BASIC SERVICES. Contractor shall perform a 100% leak detection survey for all the underground natural gas distribution system using mobile electronic gas leak detection equipment. Work covers all mains, laterals, valves & valve boxes, meters, risers, gas line manholes and regulators using mobile electronic gas leak detection equipment. This requirement shall require some walking even if contractor supplies survey vehicles. Personnel from the Water Fuels System Maintenance (WFSM) Utilities Shop shall accompany the Contractor during the survey to aid with locating all underground and above ground systems.

1.2.1. Commercial/Industrial Areas. The main base area of Altus AFB consists of 146,760 LF of gas distribution mains and service lines/laterals. The Commercial/Industrial area contains 148 facilities connected to the natural gas system. Gas lines will not be marked prior to the Contractor survey, so an escort from the Utility Shop shall accompany the technician when performing a survey.

1.2.2. Schedules/Notifications. Leak detection survey shall take place between the months of April and July annually. The Contractor shall provide the Contract Officer Representative (COR) office and Contract Officer (CO) with a written tentative schedule by 1 February and each year thereafter. This will allow for coordination with the CES Utilities Shop to be accomplished prior to the firm scheduled date from the contractor.

1.2.3. The Contractor shall provide a firm date and a written schedule to the COR and CO within two weeks of the scheduled start date of the service (see Appendix D). Notice may be made by email. The schedule shall divide the Commercial/ Industrial sides into survey sections/plots that allow for daily completions. Larger maps shall be available, upon request, to the Contractor after contract award. Shape files may also be requested.

1.2.4. The Contractor is responsible to notify the COR if they cannot keep the initially scheduled survey date and they shall propose a new scheduled date in the same written notification.

1.2.5. Failure of the Contractor to show for a scheduled service shall result in a write-up to the CO for action.

1.3. SURVEY PROCEDURES. Contractor personnel shall follow the procedures as set forth in Title 49 Code of Federal Regulations (CFR) Part 192 and the United States Department of Transportation Guidance Manual for Operators of Small Natural Gas Systems (current edition).

1.3.1. Maps. After contract award, and prior to survey start, the COR will provide larger copies of the natural gas distribution system map. A sample of this map is shown in Appendix C.

1.3.2. The Contractor shall conduct a gas leak detection survey specifically to locate, classify and report all leaks present in the distribution system and related service lines and apparatus.

Tests shall be made with mobile and/or handheld detection and recording devices that are designed and approved for natural gas leakage control surveys. All precautions necessary to prevent damage to equipment, systems and property shall be taken. There shall be no smoking, open flame, or other ignition source while conducting the survey; except that leak detection equipment such as Combustible Gas Indicator (CGI) and Flame Ionization (FI) instruments may be used by fully trained/certified technicians/operators. Certification MUST be provided at contract award.

1.3.3. A Government escort from CES Utility Shop is required to accompany the contractor personnel during the 100% leak detection survey to ensure all areas of natural gas distribution are found and tested. While on the flight line, the Contractor shall always have a Government escort with them.

1.3.4. The Contractor shall physically mark the location of all leaks at the time the leak is identified. Yellow flags or yellow spray paint shall be used to mark locations, unless another form of marking is approved prior to the inspection. Pictures may be taken of the areas to help find the locations.

1.3.5. Geo-coordinates may be annotated on the survey sheet drawing.

1.3.6. The Contractor shall measure and show the leak area with measurements from at least three (3) fixed objects the exact location of the leak on the survey sheet drawing. Geo-coordinates may be annotated on the survey sheet drawing. The Contractor shall also provide dimensions to the spread of the leakage.

1.3.7. The gas concentration percentage around the area of spread shall also be shown and indicated for all identified areas.

1.3.8. The Contractor shall classify all leaks detected as to percentage of concentration, spread and potential hazard based on the CGI or other approved detection equipment.

1.3.9. The Contractor shall grade detected leaks IAW the Department of Transportation Guidance Manual for Operators of Small Natural Gas Systems - Reference Table 3A through 3C

– Leak Classification and Action Criteria.

o Grade 1 Leak (Table 3A): indicates an 80% or greater gas concentration at any location or regarded as an immediate hazard. Any leak that is within 25 LF or under a building shall receive a Grade 1. Any leaks seeping into underground structures, such as manholes or basements, shall also receive a Grade 1 indicator.

o Grade 2 Leak (Table 3B): indicates a 20% to 80% gas concentration. Any leak which, in the judgment of the inspector at the scene, is of sufficient magnitude to justify scheduled repair.

o Grade 3 Leak (Table 3C): indicates a less than 20% gas concentration.

1.4. VERBAL REPORTING DURING SURVEY.

1.4.1. Report all Grade 1 leaks upon detection IMMEDIATELY to the CES Utilities Shop Foreman or NCOIC at (580) 481-5565 or (580) 481-6606.

1.4.2. Grade 2 and 3 leaks shall be reported at the end of each survey through the submission of preliminary survey sheets.

1.4.3. A copy of the survey sheets shall be provided to the CES Utilities Shop to facilitate repairs.

1.5. FINAL INSPECTION AND SITE TOUR. The Contractor shall conduct a final site tour and inspection with CES Utilities personnel. The Contractor shall return one marked set of the Gas Line Distribution drawings to the COR (Room W123 building 358) at the end of the tour.

The tour can be done at the same time as the survey if CES Utility personnel are on site accompanying the surveyors.

1.6. FINAL REPORT. The Contractor shall submit a Final Report of the Gas Leak Detection Survey to the COR within thirty (30) calendar days after completion of the survey/site tour.

The Contractor shall provide the COR with an emailed copy of the report. The Contractor may also provide the report in writing to the COR address located on the cover page of this PWS.

1.6.1. The report shall indicate the total number of gas line feet surveyed and a listing of all leaks found. Leaks shall be listed in order of repair priority with the highest priority given to the grade and percentage of gas concentration. Each leak shall be assigned a number and identifiable with the same number on the report and gas line distribution maps. The list shall also identify the location, grade and gas concentration (%) for each leak.

1.6.2. If not previously accomplished, the Contractor shall provide the Control Field Survey Sheets and Gas Line Distribution Drawings containing all pertinent information to the COR prior to departure from Altus AFB.

1.6.3. Conduct leak investigations using AF Form 1687, Leak/Failure Data Record or other approved form. (Form 1687 – Appendix B).

1.7. GOVERNMENT REQUESTED “ADDITIONAL” SURVEY. The Government may request the Contractor perform an additional survey of sections or areas of the distribution system that have been repaired by CES Utilities Shop. Repairs will be completed by CES as soon as practical and within the contract year that leaks are identified. Upon verification of repair completion, the Contractor may be notified, by the COR or CO, to perform an additional survey of the repaired areas and accomplish a new survey sheet to verify that the leak has been repaired. This is an “as needed” service only. An additional survey shall include all travel, per diem and 8 hours of labor. This service may or may not be used during a period of performance.

1.7.1. Upon notification of request for an additional survey service, the Contractor shall call the COR within ten (10) duty hours to schedule service at a mutually acceptable time. If the Contractor cannot respond due to severe weather conditions, the Contractor shall contact the COR immediately to schedule an alternate arrival date.

2. PERFORMANCE MONITORING. All aspects of the Contractor performance are subject to COR monitoring.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GOVERNMENT FURNISHED PROPERTY. The Government shall not provide any facilities, equipment, vehicles or materials to the Contractor. The Government will furnish, without cost to the Contractor, a reasonable amount of electricity and potable water in connection with the contract performance.

3.2. GOVERNMENT FURNISHED SERVICES. The Government shall provide police and fire protection. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The Government shall provide emergency medical treatment for life-threatening emergencies only until civilian ambulance arrives.

3.3. DAMAGE TO GOVERNMENT FACILITIES AND PROPERTY. The Contractor shall reimburse the Government if details of formal investigation of fire or other related or unrelated structural damage result in pecuniary liability assessed to the Contractor. The Contractor shall replace all damaged or lost Government Furnished Facilities, Government Furnished Equipment and Government Furnished Materials at no cost to the Government.

4. GENERAL INFORMATION.

4.1. CONTRACTOR FURNISHED ITEMS AND SERVICES. The Contractor shall furnish and use a CGI or other approved mobile gas leak detection equipment.

4.1.1. The Contractor may furnish small four-wheel vehicles, such as a Utility Task Vehicle (UTV), All Terrain Vehicle (ATV) or golf cart, to aid in accomplishment of this PWS. Helmets must be worn for ATVs.

4.1.2. The Contractor shall provide all contract employees with proper Personal Protective Equipment (PPE) and high visibility/reflective vests.

4.2. CONTRACTOR PERSONNEL. Contractor personnel shall conduct themselves in a professional manner and present a neat appearance. Contract personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of the company logo on distinctive clothing, hard hats, safety vests, etc.

4.3. CONTRACTOR SPECIAL QUALIFICATIONS. Contractor personnel shall follow the procedures as set forth in Part 192, Title 49, Code of Federal Regulations and all applicable state regulations.

4.3.1. Combustible Gas Indicator (CGI) and Flame Ionization (FI) instruments may be used by fully trained/certified technicians/operators. Certification MUST be provided at contract award.

4.4. SAFETY. The Contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to, all applicable Occupational Safety and Health Administration (OSHA) standards.

4.4.1. Provide a verbal report to the Contracting Officer (CO) or COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO or COR within five calendar days of each occurrence.

4.4.2. Cell phone use is prohibited while driving any type of vehicle on base. User must have a hands-free connection or come to a complete stop.

4.5. SECURITY REQUIREMENTS. The Contractor shall comply with Altus AFB security measures. These regulations are available for review in the contracting office. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contract employees are required to complete a background check to obtain an identification base pass. Contractors must have base passes in their possession while on Altus AFB. It is the Contractor’s responsibility to have vetted employees and have them use the pre-enrollment process (Appendix A) prior to traveling to Altus AFB.

4.5.1. Contractor employees shall provide information to assist in the completion of background checks for employees requiring access to Altus AFB. This information shall consist of but is not limited to: full name (first, middle, last), social security number, date of birth, address, driver’s license number and state of issue, number of years residency in the state of Oklahoma and Jackson County. This information will be protected under the procedures listed in the Privacy Act of 1974. A background check must be completed to receive access onto on Altus AFB. If the background check reveals a Contractor employee or prospective employee with an adverse criminal history (such as a felony or drugs) or as a potential threat to the health, safety, operational mission of the installation, then the Government reserves the right to deny access to Altus AFB for that individual.

4.5.2. ANTI-TERRORISM. Altus Air Force Base has an Antiterrorism program that is responsible for securing and protecting the base and its personnel from terrorist attacks. All contractor personnel and sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented during Force Protection Conditions (FPCON’s) and Random Antiterrorism Measures (RAM’s). Security Forces members may conduct inspections of your company as well as your sub-contractors while operating on the installation. Unescorted entry into any area marked as a “CONTROLLED AREA” or “RESTRICTED AREA” is strictly prohibited.

4.5.3. Compliance with Unified Facilities Criteria (UFC) 4-010-01, DoD Minimum Antiterrorism Standards for Buildings, is required for all applicable construction projects.

4.5.4. Altus Air Force Base is currently in FPCON Bravo, meaning an increased and more predictable threat of terrorist activity exists. All contractor personnel and sub-contractors are expected to report any suspicious persons, activities, packages, or items you see while conducting work on Altus Air Force Base to base Security Forces. Suspicious activities could include personnel conducting surveillance, unauthorized personnel requesting access, or information probing pertaining to security operations or assets on the installation.

4.5.5. In the event of an emergency, there are multiple mass warning notification systems on Altus Air Force Base (AtHoc, weather radios, telephone notification, and giant voice system).

4.5.6. Any contractor personnel or sub-contractor that obtains a Common Access Card (CAC) MUST complete Antiterrorism Level I training within 30 days of receiving your CAC (https://jko.jten.mil/courses/AT-level1/launch.html) Altus AFB has an Antiterrorism binder available for review at the Visitor Control Center, building 428. If there are any questions in regards to Antiterrorism, contact 580-481-7350.

4.5.7. Vehicles. The Contractor shall provide and maintain vehicles for transportation to meet the requirements of this contract. All Contractor vehicles used in the performance of this contract shall be readily identified as property of the company and be maintained to always present a professional appearance. Contractor personnel shall operate vehicles in compliance with base traffic regulations. Any violations of base traffic regulations are considered federal offenses and are adjudicated at federal court in Oklahoma City, OK. The current policy for Contractor personnel receiving a Driving Under the Influence (DUI) charge, on base, shall result in that person having their driving privileges on base revoked for a minimum of one year. See clause FAR 5352.242-9000, entitled “Contractor access to Air Force Installations.” All vehicles shall be registered, insured, and always operated by a licensed operator.

4.6. HOURS OF OPERATION. The Contractor shall perform services during normal duty hours which are 0730 to1600, Mondays through Fridays, excluding federal holidays. The Contractor must request/coordinate to work weekends or holidays through the COR.

4.6.1. Recognized Holidays. The Contractor is not required to provide service on federal holidays. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January https://jko.jten.mil/courses/AT-level1/launch.html

President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth National Independence Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6.2. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.6.3. Performance of Service During Crisis or Heightened Security. Services at Altus AFB are not considered mission essential, and service will not continue in the event of a crisis or heightened security caused by a national emergency, natural disaster or other cause, as necessary, in support of the Air Force mission. Contractor employees with approved background checks will be allowed access to the base for performance of work, except during “Charlie” conditions.

If the “Charlie” condition exists for an extended duration, some services may be required. The CO may direct that services continue on a case-by-case basis.

4.7. CONTRACTOR ENVIRONMENTAL AWARENESS TRAINING. The Contractor shall ensure all employees that work on Altus AFB complete the Altus AFB Environmental Management System (EMS) Awareness training IAW AFI 32-7001, paragraph 5.6, Environmental Management. The EMS Contractor Awareness training can be accessed at http://www.altus.af.mil/altusafbenvironmentalnews.asp. This is a one-time requirement for all current and new Contractor/contract employees working on Altus AFB.

4.8. INVOICING. The contractor shall invoice through the Procurement Integrated Enterprise Environment (PIEE) using Wide Area Workflow (WAWF). All reports and annotated maps must be received prior to invoicing.

4.8.1. CLIN X001 – Annual Gas System Inspections. This covers all per diem and other expenses to perform the annual gas leak survey on Altus AFB.

4.8.2. CLIN X002 – This CLIN is for an “additional survey” as a follow-up inspection after repairs. It must be requested by the COR by phone or email. Phone notification shall follow-up email if no response is received by email. No payment is authorized without written request by the COR.

http://www.altus.af.mil/altusafbenvironmentalnews.asp

5. APPENDICES.

Appendix A – Pre-Enrollment Process for Altus AFB Background Checks Appendix B – AF Form 1687, Leak/Failure Data Record Appendix C – Sample – Natural Gas Distribution System Sample Map Appendix D – Survey Dates and Schedule Example

APPENDIX A

PRE-ENROLLMENT PROCESS FOR ALTUS AFB BACKGROUND CHECKS

HOW TO PRE-ENROLL FOR ALTUS AFB BACKGROUND CHECKS

Use your phone to scan the QR Code below to pre-enroll. Or you may use the web address https://dbids-global-enrollment.dmdc.mil/preenrollui/#!/. This MUST be completed at least one week prior to your arrival to ensure the background checks are completed. Be sure to answer ALL the questions or there may be a delay in the background check status.

Once you have completed the enrollment, you will receive an alpha-numeric-code. Please email this code, along with your full name to ALL of the COR addresses below (to ensure someone in the COR office can get check that the background checks are started and completed prior to your arrival date).

kathleen.hendrickson.1@us.af.mil clifford.flynn@us.af.mil raeleen.grahn.1@us.af.mil

If approved, the COR will email a “Contractor Badge” application for you to finish filling out and bring with you to the south gate (off Hwy 62).

If there are any issues with the background checks, the COR will contact the Contractor.

https://dbids-global-enrollment.dmdc.mil/preenrollui/#!/ mailto:kathleen.hendrickson.1@us.af.mil mailto:clifford.flynn@us.af.mil mailto:raeleen.grahn.1@us.af.mil

APPENDIX B

AF Form 1687, Leak/Failure Data Record

APPENDIX A Continued

APPENDIX C

Natural Gas Distribution System Sample Map

APPENDIX D

Survey Dates and Schedule (Example)

Annual Natural Gas Leak Survey Altus AFB

Date Begin End Location Class on Map 21 May 9 a.m. 6 p.m. Main Base Class 3 22 May 7 a.m. 6 p.m. Flightline Class 1 23 May 7 a.m. 4 p.m. Areas not done