Attachment 3 - PWS for FTA Pond PFAS Water_Final_16 October 2023.pdf

Attachment 3

FA8601-24-R-0007

31 October 2023

PERFORMANCE WORK STATEMENT

FOR

REMOVAL AND DISPOSAL OF ACCUMULATED WATER FROM FIRE

TRAINING AREA (FTA) RETENTION POND

AT

WRIGHT-PATTERSON AIR FORCE BASE, OHIO

16 October 2023

1.0 BACKGROUND

Wright-Patterson Air Force Base (WPAFB) is in southwestern Ohio, between the cities of

Dayton and Fairborn. It is situated approximately 60 miles north of Cincinnati, Ohio and 50 miles west of Columbus, Ohio and occupies portions of Greene and Montgomery counties. The base is comprised of two areas, known as Areas A and B. The Fire Training Area (FTA) is in

Area A at 4091 Riverview Road; a general map of the area is in attachment A.

2.0 PROGRAM OBJECTIVES/DESCRIPTION OF WORK

In carrying out work assignment(s) issued under this PWS, the Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision, and other requirements necessary for, or incidental to, the performance of work set forth herein and be responsible for safeguarding proprietary and other sensitive information. The Contractor shall be immediately capable of addressing and interpreting all aspects of current applicable federal, state, and local rules and regulations, and industry standards.

Environmental media and firefighting structures within the FTA, including the FTA retention pond, are impacted with Per- and Polyfluoroalkyl substances (PFAS) from historic firefighting training practices; specifically concentrations of Perfluorooctane Sulfonate (PFOS) and/or

Perfluorooctanoic Acid (PFOA), two organic chemicals within the PFAS group, that exceed the

U.S. Environmental Protection Agency’s (USEPA’s) lifetime Health Advisory or HA of 70 parts per trillion (ppt) in drinking water. FTA training activities and precipitation result in accumulated PFOS/PFOA-impacted water in the pond over the course of several months. Per

Ohio EPA (OEPA) guidance, water contained within the pond cannot be released to Waters of the United States under the jurisdiction of the 1972 Clean Water Act (Title 33, United States

Code (U.S.C.). The Contractor will be tasked with removing water from the pond when requested by the onsite Technical POC and disposing the pond water at a permitted off-site facility that is approved by the WPAFB Hazardous Waste Program Manager. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform tasks under this PWS. Under the terms of this agreement, all work performed shall be accomplished in accordance with all current applicable federal, state, and local rules and regulations and industry standards.

3.0 OBJECTIVES

The objective of this work is to remove accumulated pond water impacted by PFOS/PFOA when requested by the Technical POC to prevent any overflow of water beyond the pond’s containment capacity. The Contractor shall dispose of the pond water off-site to prevent unauthorized discharges to the Waters of the United States. The Contractor shall dispose the water in accordance with all applicable water quality regulations and accepted industry standards. Contractor will provide lab analysis to confirm PFOS/PFOA levels in the water meets acceptable levels for offsite disposal per disposal facility requirements and WPAFB Hazardous

Waste Program Manager Requirements. Lab analysis shall be performed using Liquid

Chromatography Tandem Mass Spectrometry (LC/MS/MS) with Isotope Dilution. Lab analysis shall be conducted before initial disposal for profile creation, if the process changes rendering the initial profile inadequate for the waste steam, or if the receiving facility profile expires requiring a new profile with updated lab analysis. The Contractor shall provide total discharge volumes from a flow totalizer or other suitable means to determine total discharge volume for each discharge. Contractor shall provide quotes for:

Pump and Dispose Off-Site – Contractor shall provide labor, materials, equipment, lab analysis and supplies necessary to pump water from the FTA pond for subsequent off-site disposal. This includes waste characterization of water prior to off-site disposal. Disposal facility shall be coordinated with WPAFB Hazardous Waste Program Manager. The contractor shall develop the profile for the offsite disposal. The profile shall be coordinated and approved by the WPAFB Hazardous Waste Program Manager no later than 10 calendar days after contract award. The contractor shall coordinate for approval changes to the profile with the WPAFB Hazardous Waste Program Manager.

The pond’s total compacity is approximately 35,000 gallons. To prevent any overflow of water beyond the pond’s containment capacity, it is estimated that the contractor will need to pump and dispose of up to approximately 17,000 gallons per month during heavy rainfall months while performing this contract. The volume is variable depending upon rain events and fire training activities which could result in as little as no water needing to be removed in some months. Fire training activities will cease from approximately October-April resulting in reduced water inputs into the pond.

The pump is winterized by an 88 CES/CEOES maintenance contactor in late fall and brought back into service in early spring. The Contractor identified in this PWS shall have the pond drained to an acceptable level prior to pump winterization/reinstall as approved by the WPAFB

Technical POC. The Contractor shall clean the liner, characterize the waste material and dispose of solids/sludge off-site. Liner cleaning and disposal actions will need to occur prior to winterization and again prior to reinstall in early spring. The amount of solids/sludge is variable and depends on a variety of weather-related and environmental factors. All disposal actions shall be coordinated with and approved by the WPAFB Hazardous Waste Program Manager in conjunction with the WPAFB Technical POC.

4.0 GENERAL CONTRACTOR REQUIREMENTS

The Contractor shall furnish all labor, materials, equipment, and supplies necessary to complete the requirements of this PWS within the schedule specified below. All costs incurred in completion of this PWS will be borne by the Contractor. No government property will be provided to the contractor for any portion of this contract.

4.1. GOVERNMENT PROPERTY. All documents, lab analysis, photographs, maps, graphics, mailing lists, computer files and the like developed by the Contractor in completing the requirements of this PWS are Government property and will be delivered to the

88 CEG/CEIEA point of contact (POC) upon completion of the task. All Contractors taking photographs must be escorted and use a digital camera. The pictures must be reviewed and approved by the WPAFB CE OPSEC Manager before the Contractor leaves the base.

4.2. DATA SECURITY. The Contractor shall not release any data, reports, or materials collected or developed while completing this project without the expressed written consent of the WPAFB Technical POCs.

4.3. DELIVERABLES. Documentation of work performed under this scope will follow

OEPA guidelines and industry standards or equivalent and will be approved by the

WPAFB Technical POCs prior to use. Documentation of work performed will be submitted to the WPAFB Technical POCs under separate cover letter containing the

Contractor’s company name, address, and contact information. All cover letters will contain a description of the work performed, the date and location where the work was performed, and names of personnel involved. The results of work performed will be attached to the cover letter.

4.4. CONTRACTOR QUALIFICATIONS. All work under this scope must be performed by an experienced individual(s) with demonstrated knowledge of PFOS/PFOA water disposal.

4.5. GENERAL PROVISIONS. All reports, maps, photographs, notes lab results and other work developed in the performance of this contract shall be and remain the sole properties of the Government and may be used by the Government on any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim with respect thereto. The Contractor agrees to furnish all retained materials on the request of the contracting officer. The Contractor shall be responsible for the accuracy and validity of the material presented in their reports.

SCHEDULING. The Contractor shall schedule all work to be performed in advance with the

WPAFB Technical POC to ensure regulatory compliance and contractual timelines are met. The

Contractor will obtain approval from the WPAFB Technical POC for all scheduled work to be performed.

All lab analysis, specific reports or additional documentation will be provided to the WPAFB

Technical POC.

5.0 GENERAL INSTRUCTIONS TO THE CONTRACTOR. The following conditions shall be observed by the Contractor:

5.1. Any work performed at the FTA must be coordinated with the WPAFB Technical

POCs. The WPAFB Technical POCs will coordinate all FTA activities on behalf of the

Contractor. At the close of each work period, government facilities, equipment, and materials will be secured. The FTA is a fenced facility and must be locked when not in use.

5.2. The Contractor must familiarize themselves with the hours of gates that impact access to each work area, and coordinate access to all work areas through the WPAFB

Technical POCs.

5.3. The Contractor must abide by applicable state traffic laws. The Contractor shall provide vehicles that comply with federal, state, and local regulations for size and weight.

5.4. Before starting any work whereby traffic would be impeded or hindered, especially fire trucks and police vehicles, notify the WPAFB Technical POCs at least 72 hours prior to placing any barricades. The site work hours are Monday through Friday, daylight hours; however, notify the WPAFB Technical POCs if planning to work past 5:00 p.m.

Work may be accomplished on Saturdays, Sundays, or government holidays with written concurrence from the WPAFB Technical POCs or Contracting Officer.

5.5. Project Safety: The work shall be accomplished in accordance with the provisions of all federal, state (Ohio Industrial Commission) and American Standard Safety Codes for parts of base safety and fire prevention, Air Force regulations, and any other safety measures deemed applicable by the Base Ground Safety Office.

5.6. The Contractor shall not discharge fuels, oils, pesticides, or any other toxic or hazardous substance into the storm/sanitary sewers of the base or Waters of the State.

The Contractor shall always maintain a clean and orderly work area. All applicable environmental regulations shall be maintained while working on this contract.

5.7. All requirements of the National Fire Codes and Air Force Regulations must be complied with as they relate to the work being accomplished.

5.8. The Contracting Office may restrict employment of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its populace.

5.9. Contractor personnel shall report to the Technical POC any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

5.10. The commercial gate 26A at WPAFB is open from 0600-1800 Monday-Friday, 0600-

1400 Saturday and closed on Sunday. All work that would require commercial gate access shall be scheduled during these times.

All vehicles larger than a large pick-up truck are required to be inspected by the

WrightPatterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to, the following:

1. Step van/panel truck

2. Tractor/trailer, box and flatbed containing cargo

3. Tanker trucks

4. Box trucks

5. Tour buses

6. Garbage/recycled waste trucks

7. Concrete trucks/mixers, dump trucks

8. Cranes, recreational vehicles, petroleum tanker

This inspection will be conducted at Gate 26A located off State Highway 235. During busy periods, inspections may take up to four hours, so please plan accordingly.

The following are exemptions to vehicles utilizing the CVDG:

1. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers' names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

2. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B.

The resealing of the trucks will allow them to continue to any other area of the installation (Areas A and B) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to the entry controller at the next point of installation entry. This reentry can be through any base gate.

Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM.) Any commercial vehicle, regardless of size, can be directed to the VDG at the discretion of the installation entry controller.

5.12 Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except situations or to support specific mission needs. The holidays are:

New Year's Day - 1 January Labor Day - 1st Monday in September

Martin Luther King Day - 3rd Monday in

January Columbus Day - 2nd Monday in October

Washing's Birthday - 3rd Monday in February Veteran's Day - 11 November

Memorial Day - last Monday in May Thanksgiving Day - 4th Thursday in November

Juneteenth - 19 June Christmas Day - 25 December

Independence Day - 4 July

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on

Sunday, the following Monday will be observed. If the holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

5.13 Other Base Closures. Work scheduled but not accomplished because of base closure due to exercise or real-world events will be accomplished as soon as possible after the base reopening.

5.14 Mission Essential Designation. The contractor is not designated as mission essential and does not have to adhere to any specific mission essential requirements for work performed during the contract.

5.15 Voluntary Protection Program (VPP)

5.15.1 Applicability. This section of the PWS applies to “Applicable Contractors” as defined below.

5.15.1.2 Definitions:

Applicable Contractor. A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant

(installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

Total Case Incidence Rate (TCIR) - Total number of recordable injuries and illness cases per

100 full-time employees that a site has experienced in a given time frame.

Voluntary Protection Program - The VPP promotes effective worksite-based safety and health.

In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that

5.15.1.2.1 Requirements. Wright Patterson AFB uses VPP recognition under the OSHA

Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on

Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with

OSHA requirements.

• Demonstrate a management commitment to employee safety and health;

• Identify the application of the safety and health plan to subcontractors;

• Identify the roles and responsibilities of the following individuals with respect to safety and

VPP: Management, Supervisors, Employees, and Safety Coordinator;

• Identify applicable safety rules and regulations;

• Include a worksite hazard analysis to include base-line hazard identification and required control measures;

• Include a job site analysis to include hazards of tasks required to control measures;

• Identify employee safety and health training requirements and the documentation process;

• Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

• Include employee hazard reporting procedures;

• Identify individual(s) responsible for corrective action of hazards;

• Identify first aid/injury procedures;

• Identify procedures for accident investigation and reporting;

• Identify emergency response procedures; and the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP

Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

6.0 Services Summary

Performance

Objective

PWS para. Performance

Threshold

Method of

Surveillance

Remedy

Ensure water does not overflow from retention pond into

Waters of the State

3.0 Objectives Retention Pond

water is not overflowing into

Waters of the State

Respond to call from WPAFB

Technical POC as directed

Possible Remedies (and there are more than these)—

Reperformance, CPARS, Exercise Option, Monetary

Deduction, Etc.

Offsite Treatment –

Pump and Dispose

Off-site

3.0 Objectives

Pump and

Dispose Off-site

Disposal option approved by 88

CEG/CEIEC

Hazardous Waste

Program Manager

Approval of disposal method by Hazardous

Waste Program

Manage

Possible Remedies (and there are more than these)—

Reperformance, CPARS, Exercise Option, Monetary

Deduction, Etc

Drain Pond to acceptable level for spring and fall maintenance

3.0 Objectives Pond level drained

to a point where spring and fall pump maintenance can occur

Respond to call from WPAFB

Technical POC as directed

Possible Remedies (and there are more than these)—

Reperformance, CPARS, Exercise Option, Monetary

Deduction, Etc

Disposal of any solid materials

3.0 Objectives Disposal option

approved by 88

CEG/CEIEC

Approval of disposal method by Hazardous

Possible Remedies (and there are more than these)—

Reperformance, CPARS, from pond cleaning efforts

Hazardous Waste

Program Manager

Waste Program

Manager

Exercise Option, Monetary

Deduction, Etc

Attachment:

Map of Fire Training Area

Most Recent Lab analysis FTA Pond – 7 Feb 2023